HomeMy WebLinkAboutMemo - Award RecommendationCITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Daniel J. Alfonso DATE: August 3, 2017 FILE:
City Manager
FROM: Annie Perez, CPPO
Procurement Director
SUBJECT: Recommendation of Award for
Morningside Park Tennis Courts
Project; B-40534
REFERENCES: Invitation to Bid ("ITB') No.
16-17-009
ENCLOSURES: Bid Security List
RECOMMENDATION:
Based on the findings below, the Department of Procurement (Procurement) hereby recommends
that the referenced Project be awarded to Waypoint Contracting Inc (Waypoint), who has been
determined to be the lowest responsive and responsible Bidder, for Invitation to Bid (ITB) No. 16-
17-009 — Morningside Park Tennis Courts Project — D2 — Project No. B-40534 (Project).
BACKGROUND:
On April 3, 2017, Procurement issued a solicitation under full and open competition to obtain bids
from qualified firms. On May 10, 2017, Procurement received two (2) bids in response to the
solicitation (see attached Bid Security List).
Pursuant to the solicitation, Bidders were required to have: i) a current certified General Contractor
License from the State of Florida sr a current certified Building Contractor license issued by the
State of Florida; and a minimum of ten (10) years' experience, under its current business name, in
the construction of tennis courts. Bidders were also required to have experience as the Prime
General Contractor, for at least three (3) Projects, completed within the past eight (8) years. In
addition, the Selected Bidder shall be required to self -perform at least thirty percent (30%) of the
Physical Construction Work for the Project.
FINDINGS:
Procurement has completed the review of the bids following the guidelines published in the
solicitation. As reflected on the attached Bid Security List, GC Works Inc. was the lowest Bidder
for the Project. GC Works Inc. bid was deemed non -responsive to the minimum requirements of
the ITS as they did not satisfy the minimum number of years' experience under their current
business name. The local preference ordinance is not applicable since the other Bidder has been
deemed non -responsive. After determining that Waypoint is the responsive and responsible
Bidder, who meets the minimum requirements specified in the solicitation, Procurement and the
Office of Capital Improvements (OCI) reviewed and compared Waypoint's bid to the design
consultant's construction cost estimate, and determined that Waypoint's bid is within the estimated
budget.
Based on the above findings, Procurement hereby recommends that the Project be awarded to
Waypoint.
PR17238 Page 1 of2
CONTRACT EXECUTION:
Accordingly, Procurement hereby requests authorization to prepare for execution, an Agreement
in the amount of Waypoint's total bid of S1.327,712.00, plus a ten percent (10%) owner
contingency, for a total Agreement amount not to exceed $1,460.483.20. The execution of this
Agreement is contingent upon approval by the City Commission. Your signature below indicates
your approval of Procurement's recommendation.
Approved: A phtp. S �Y
Daniel J. Alfonso, City Manager
Date:
c: Fernando Casamayor, Assistant City Manager, Chief Financial Officer
Alberto N. Parjus, Assistant City Manager
Rafael Suarez -Rivas, Senior Assistant City Attorney
Jeovanny Rodriguez, P.E., Director, OC1
Hector Badia, Assistant Director, OCI
Lydia Osborne, Ph. D., CPPO, CPPB, Assistant Director, Procurement
Anthony Rolle, CPPB, Procurement Contracting Manager, Procurement
PR17238 Page 2 ot-2