HomeMy WebLinkAboutBack-Up DocumentsCITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
Daniel J. Alfonso May 15, 2017
TO : City Manager DATE : FILE
SUBJECT : RFP No. 369316
Real Estate Leasing Services
FROM: Annie Perez, CPPO Director f REFERENCES: Third Option to Renew
Procurement Department
ENCLOSURES:
Please be advised that the current contract RFP No. 369316 Real Estate Leasing Services is
expiring on July 7, 2017. The Department of DREAM has indicated no objection to exercise the
third option to renew for the existing contract for an additional one-year period.
This extension represents the Third Option to Renew of said contract. Your signature below will
indicate approval of the same. Any questions regarding this contract may be directed to the
Procurement Department at 416-1906.
APPROVED
Daniel J. Alfons
City Manager
PR17194
City of Miami
Department of 7'rocurement
CONTRACT RENEWAL FORM
Date: 4/11/17
From: Annie Perez, Director
Department of Procurement
To: Depariment/Division/Office: Public Facilities/Asset Management
Department Liaison Name: Mark Bums
Subject: Contract Number: RFP No. 369316(16)
Bid Title: Real Estates Leasing Services
Option to Renew Year: Third Renewal
Expiration Date: July 7, 2017
Resolution Number(s): 13-0453
Instructions: Please review and complete the Contract Renewal Form no later than Friday, April 14, 2017 and
nr to Alme id illa, Procurement Assistant in the Procurement Department, via e-mail at
aagandarilla rr.miamigov.com
NOTE: Failure to meet this deadline seriously jeopardizes our ability to renew the contract. Legally, expired contracts
will not be renewed,
SUMMARY/DESCRIPTION OF CONTRACT EXTENSION:
Please evaluate the vendor's performance within the current contract term:
Contractor's Name: Vendor Performance: (Mandatory fields)
NAI Miami 0(1) Unsatisfactory 0(2) Needs Improvement ❑(3) Satisfactory (4) Excellent
For performance ratings of 1 (Unsatisfactory), and/or 2 (Needs Improvement), Department must fill out a Vendor
Performance Form found at http://citynet/orocurement/index.asp. Fit out both forms (Contract Renewal Form and
Vendor Performance Form, if necessary) in their entirety, and return to Mrs. Gandarilla via e-mail for further processing.
For performance ratings of 3 (Satisfactory) and 4 (Excellent), only the Contract Renewal Form is required.
CONDITIONS FOR RENEWAL: Upon receipt of Department's approval, Procurement will secure the appropriate
approvals from the City Manager, and the Vendor, if applicable. Should the City not exercise the option to renew the
contract, a new solicitation, may be publicly advertised and the Department will be advised accordingly.
Upon approval by the City Manager, and acceptance of the renewal by the Vendor, copies of the Contract Award
(Renewal) sheet wilt be posted on the City's Intranet for your Department's reference, and a Purchase Order will be
created for the renewal term.
DO YOjJ WISH TO EXTEND THE ABOVE -REFERENCED CONTRACT? (Mandatory Field)
YES (� NO ❑ If No, Specify reasons:
NOTE. In the event the Department does not wish to renew the contract, a responsibility review meeting may be
conducted with the Vendor, if applicable.
BUDGETARY INFORMATION: Are fund budgeted? YES ❑ NO ❑ (Mandatory Field)
Total Dollar Amount: .1.).,LXX)
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Account Code(s): 1s4/D6 aa�� 5a_g3yfic, vc,crv, briDU()
Authorized By: nl� ` u Date: ) 7 J (Mandatory Field)
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Telephone Number: ar' f % J
"NOTE'`'': If this form is not returned to Procurement by the stated date, the contract will be
automatically renewed.