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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #2364 Date: 05/18/2017 Commission Meeting Date: 09/19/2017 Requesting Department: Department of Real Estate and Asset Management Sponsored By: District Impacted: All Type: Resolution Subject: Authorize Renewal - Real Estate Leasing Services Purpose of Item: The nature of this item is to seek City Commission approval to authorize the City Manager to exercise the third, one (1) year option to renew, for RFP Contract No. 369316, between the City of Miami and WLS, L.C. d/b/a NAI Miami, pursuant to Resolution No. 13-0453, adopted November 21, 2013, for real estate leasing services, for the Department of Real Estate and Asset Management (DREAM), on an as -needed contractual basis; allocating funds from the various sources of funds, subject to the availability of funds and budgetary approval at time of need. Further authorizing the City Manager to execute any other amendments, extensions, and modifications, in a form acceptable to the City Attorney, as may be necessary for said purpose. Background of Item: On November 21, 2013, the City Commission adopted Resolution No. 13-0453, approving the City's award of RFP Contract No. 369316 to WLS, L.C. d/b/a NAI Miami for real estate leasing services for DREAM, for an initial period of one (1) year, with the option to renew for four (4) additional one (1) year periods, with each renewal period being brought back for City Commission approval. DREAM has indicated the need to exercise the third one (1) year option to renew for RFP Contract No. 369316 with WLS, L.C. d/b/a NAI Miami for the real estate leasing services. This is a varied lease program market rental rate based on 6% net rental value. Budget Impact Analysis Item is an Expenditure Item is NOT Related to Revenue Item is NOT funded by Bonds Total Fiscal Impact: Varied lease program market rental rate based on 6% net rental value General Account No: As required by the department Reviewed B Real Estate and Asset Management Aldo Bustamante Department Head Review Completed 05/24/2017 9:10 AM Office of Management and Budget Everton Garvis Budget Analyst Review Completed 06/01/2017 4:52 PM Office of Management and Budget Department of Procurement City Manager's Office Legislative Division City Manager's Office Office of the City Attorney Office of the City Attorney City Commission City Commission City Commission City Commission Office of the Mayor Office of the City Clerk Christopher M Rose Annie Perez Alberto N. Parjus Valentin J Alvarez Daniel J. Alfonso Valentin J Alvarez Victoria Mendez Nicole Ewan Nicole Ewan Nicole Ewan Nicole Ewan Mayor's Office City Clerk's Office Budget Review Procurement Review Assistant City Manager Review Legislative Division Review City Manager Review Deputy City Attorney Review Approved Form and Correctness Meeting Meeting Meeting Meeting Signed by the Mayor Completed Signed and Attested by the City Clerk Completed Completed 06/03/2017 3:47 PM Completed 06/05/2017 7:15 AM Completed 06/07/2017 3:19 PM Completed 06/08/2017 2:33 PM Completed 06/12/2017 3:51 PM Skipped 06/08/2017 2:34 PM Completed 06/13/2017 8:51 PM Completed 06/22/2017 9:00 AM Completed 07/27/2017 9:00 AM Completed 09/14/2017 9:00 AM Completed 09/19/2017 9:00 AM 09/20/2017 4:12 PM 09/20/2017 4:32 PM City of Miami Legislation Resolution Enactment Number: R-17-0414 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 2364 Final Action Date:9/19/2017 A RESOLUTION OF THE MIAMI CITY COMMISSION AUTHORIZING THE CITY MANAGER TO EXERCISE THE THIRD ONE (1) YEAR OPTION TO RENEW FOR REQUEST FOR PROPOSAL CONTRACT NO. 369316, BETWEEN THE CITY OF MIAMI AND WLS, L.C. D/B/A NAI MIAMI, PURSUANT TO RESOLUTION NO. 13-0453, ADOPTED NOVEMBER 21, 2013, FOR REAL ESTATE LEASING SERVICES, FOR THE DEPARTMENT OF REAL ESTATE AND ASSET MANAGEMENT, ON AN AS NEEDED CONTRACTUAL BASIS; ALLOCATING FUNDS FROM THE VARIOUS SOURCES OF FUNDS, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT TIME OF NEED; FURTHER AUTHORIZING THE CITY MANAGER TO EXECUTE ANY AMENDMENTS, EXTENSIONS, MODIFICATIONS, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AS MAY BE NECESSARY FOR SAID PURPOSE. WHEREAS, on November 21, 2013, the City Commission adopted Resolution No. 13- 0453, approving the City's award of Request for Proposal ("RFP") Contract No. 369316 to WLS, L.C. d/b/a NAI Miami ("NAI Miami") for real estate leasing services, for the Department of Real Estate and Asset Management ("DREAM") for a period of one (1) year, with the option to renew ("OTR") for four (4) additional one (1) year periods, with each renewal period to be brought back for City Commission approval; and WHEREAS, the City Manager and DREAM have indicated the need to exercise the third one (1) year OTR to the City's RFP Contract No. 369316 with NAI Miami for real estate leasing services; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The City Manager is authorized' to exercise the third one (1) year OTR for RFP Contract No. 369316, between the City and NAI Miami, pursuant to Resolution No. 13- 0453, adopted November 21, 2013, for real estate leasing services, for DREAM. Section 3. The City Manager is further authorized' to execute any amendments, extensions, modifications, in a form acceptable to the City Attorney, as may be necessary for said purpose. Section 4. Funds to be allocated from the various sources of funds, subject to the availability of funds and budgetary approval at time of need. 1 The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and City Code provisions. Section 5. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: ndez, City Attor ey 6/13/2017 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.