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HomeMy WebLinkAboutBack-Up DocumentsFUND TITLE: Assistance to Firefighters Grant Program - Fiscal Year 2016 RESOURCES: Federal Emergency Management Agency ("FEMA") US Homeland Security ("DHS") Grants Program Directorate ("GPD") $629,427.00 City Matching Grant from Acct. #00001.181000.896000.0000.00000 $62,942.00 APPROPRIATIONS: $692,369.00 View Award Package Page 1 of 25 Award Package hops://eservices.fema.aov/FemaFireGrant/firearant/iso/fire admire/awards/spec/view awar... 7/24/2017 View Award Package Page 2 of 25 Lf S Deportment of Homeland Security Wash ngior3 D. C_ 20472 FEMA Mr. Adrian Plasencia City of Miami Department of Fire Rescue 444 S.W. 2nd Avenue 5th Floor Miami, Florida 33130-1910 Re: Award No.EMW-2016-FO-06519 Dear Mr. Plasencia.; Congratulations, on behalf of the Department of Homeland Security, your application for financial assistance submitted under the Fiscal Year (FY) 2016 Assistance to Firefighters Grant has been approved in the amount of $629,427.00. As a condition of this award, you are required to contribute a cost match in the amount of $62,942.00 of non -Federal funds, or 10 percent of the Federal contribution of $629,427.00. Before you request and receive any of the Federal funds awarded to you, you must establish acceptance of the award through the Assistance to Firefighters Grant Programs' e-grant system. By accepting this award, you acknowledge that the terms of the following documents are incorporated into the terms of your award: • Summary Award Memo • Agreement Articles (attached to this Award Letter) • Obligating Document (attached to this Award Letter) • FY 2016 Assistance to Firefighters Grant Notice of Funding Opportunity. Please make sure you read, understand, and maintain a copy of these documents in your official file for this award. Prior to requesting Federal funds, all recipients are required to register in the System for Award Management (SAM.gov). As the recipient, you must register and maintain current information in SAM.gov until you submit the final financial report required under this award or receive the final payment, whichever is later. This requires that the recipient review and update the information annually after the initial registration, and more frequently for changes in your information. There is no charge to register in SAM.gov. Your registration must be completed on-line at https://www.sam.gov/portal/publicfSAMI. It is your entity's responsibility to have a valid DUNS number at the time of registration. In order to establish acceptance of the award and its terms, please follow these instructions: Step 1: Please go to https://portai.fema.gov to accept or decline your award. This will take you to the Assistance to Firefighters eGrants system. Enter your User Name and Password as requested on the login screen. Your User Name and Password are the same as those used to complete the application on-line. Once you are in the system, the Status page will be the first screen you see. On the right side of the Status screen, you will see a column entitled Action. In this column, please select the View Award Package from the drop down menu. Click Go to view your award package and indicate your acceptance or declination of award. PLEASE NOTE: your period of performance has begun. If you wish to accept your grant, you should do so immediately. When you have finished, we recommend printing your award package for your records. Step 2: If you accept your award, you will see a link on the left side of the screen that says "Update 1199A" in the Action column. Click this link. This link will take you to the SF-1199A, Direct Deposit Sign-up Form. Please complete the SF-1199A on-line if you have not done so already. When you have finished, you must submit https: //eservices. fema. go of FemaF i reGran t/fire grant/j splf i i•e_ad rn inlawards/spec/vi ew_awa rd... 717/2 0 l 7 View Award Package Page 3 of 25 the form electronically. Then, using the Print 1199A Button, print a copy and take it to your bank to have the bottom portion completed. Make sure your application number is on the form. After your bank has filled out their portion of the form, you must fax a copy of the form to FEMA's SF-1199 Processing Staff at 540-504- 2883. You should keep the original form in your grant files. After the faxed version of your SF 1199A has been reviewed you will receive an email indicating the form is approved. Once approved you will be able to request payments online. If you have any questions or concerns regarding your 1199A, or the process to request your funds, please call (866) 274-0960. S incerely, Bridget Bean Acting Assistant Administrator for Grant Programs https://eservices.ferna.gov/FemaFireGrant/firegrant/jsp/flre_admin/awards/spec/view award... 7/7/2017 View Award Package Page 4 of 25 https://eservices.fema.gov/FemaFireGrant/fregrant/jsp/fire admin/awards/spec/view awar... 7/24/2017 View Award Package Page 5 of 25 Summary Award Memo SUMMARY OF ASSISTANCE ACTION ASSISTANCE TO FIREFIGHTERS GRANT PROGRAM Application INSTRUMENT: GRANT AGREEMENT NUMBER: EMW-2016-FO-06519 GRANTEE: City of Miami Department of Fire Rescue DUNS NUMBER: 072220791 AMOUNT: $692,369.00, Operations and Safety Project Description The purpose of the Assistance to Firefighters Program is to protect the health and safety of the public and firefighting personnel against fire and fire -related hazards. After careful consideration, FEMA has determined that the recipient's project or projects submitted as part of the recipient's application, and detailed in the project narrative as well as the request details section of the application - including budget information - was consistent with the Assistance to Firefighters Grant program's purpose and worthy of award. The projects approved for funding are indicated by the budget or negotiation comments below. The recipient shall perform the work described in the grant application for the recipient's approved project or projects as itemized in the request details section of the application and further described in the grant application narrative. The content of the approved portions of the application - along with any documents submitted with the recipient's application - are incorporated by reference into the terms of the recipient's award. The recipient may not change or make any material deviations from the approved scope of work outlined in the above referenced sections of the application without prior written approval, via amendment request, from FEMA. Period of Performance 2-JUN-17 to 11-JUN-18 Amount Awarded The amount of the award is detailed in the attached Obligating Document for Award. The following are the budgeted estimates for object classes for this grant (including Federal share plus recipient match): Personnel: $355,619.00 Fringe Benefits $0.00 Travel $0.00 Equipment $236,600.00 Supplies $0.00 Contractual $100,150.00 Construction $0.00 Other $0.00 Indirect Charges $0.00 https://eservices.fema,gov/FemaFireGrant/firegrant/j sp/fire_admin/awards/spec/view_award... 7/7/2017 View Award Package Page 6 of 25 State Taxes $0.00 Total $692,369.00 NEGOTIATION COMMENTS IF APPLICABLE (max 8000 characters) The Program Office has made the following reductions to your grant: Based on the number of suppression vehicles, the Thermal Imaging Camera will be funded at 26, not 50. Therefore, they have recommended the award at this level: Total budget $ 692,369 Federal share $ 629,427 Applicant share $ 62,942 Any questions pertaining to your award package, please contact your GPD Grants Management Specialist: Chanee Williams at Chanee.Williams?fema.dhs.gov. FEMA Officials Program Officer: The Program Specialist is responsible for the technical monitoring of the stages of work and technical performance of the activities described in the approved grant application. If you have any programmatic questions regarding your grant, please call the AFG Help Desk at 866- 274-0960 to be directed to a program specialist. Grants Assistance Officer: The Assistance Officer is the Federal official responsible for negotiating, administering, and executing all grant business matters. The Officer conducts the final business review of all grant awards and permits the obligation of federal funds. If you have any questions regarding your grant please call ASK-GMD at 866-927-5646 to be directed to a Grants Management Specialist. Grants Operations POC: The Grants Management Specialist shall be contacted to address all financial and administrative grant business matters for this grant award. If you have any questions regarding your grant please call ASK-GMD at 866-927-5646 to be directed to a specialist. ADDITIONAL REQUIREMENTS (IF APPLICABLE) (max 8000 characters) National Environmental Policy Act All recipients must comply with the requirements of the National Environmental Policy Act (NEPA) and the Council on Environmental Quality (CEQ) Regulations for Implementing the Procedural Provisions ofNEPA, which requires recipients to use all practicable means within their authority, and consistent with other essential considerations of national policy, to create and maintain conditions under which people and nature can exist in productive harmony and fulfill the social, economic, and other needs of present and future generations of Americans. Nondiscrimination in Matters Pertaining to Faith -Based Organizations It is DHS policy to ensure the equal treatment of faith -based organizations in social service programs administered or supported by DHS or its component agencies, enabling those organizations to https://eservices.fecna,gov/FemaFireGrant/firegrant/j sp/fire_admin/awards/spec/view_award... 7/7/2017 View Award Package Page 7 of 25 participate in providing important social services to beneficiaries. All recipients must comply with the equal treatment policies and requirements contained in 6 C.F.R. Part 19 and other applicable statues, regulations, and guidance governing the participations of faith -based organizations in individual DI -IS programs. https://eservices. f ema.gov/FeniaFireGrant/tire,grant/jsp/fire_adrninlawards/spec/view_award... 7/7/2017 View Award Package Page 8 of 25 https://eservices.fema.gov/FemaFireGrant/firegrant/j sp/fire admin/awards/spec/view awar... 7/24/2017 View Award Package Page 9 ot`25 Agreement Articles "41141111rs FEMA U.S. Department of Homeland Security Washington, D.C. 20472 AGREEMENT ARTICLES ASSISTANCE TO FIREFIGHTERS GRANT PROGRAM - Operations and Safety GRANTEE: City of Miami Department of Fire Rescue PROGRAM: Operations and Safety AGREEMENT NUMBER: EMW-2016-FO-06519 AMENDMENT NUMBER: Article i Article II Article III Article IV Article V Article VI Article VI! Article VIII Article IX Article X Article XI Article XII Article XIII Article XIV Article XV Article XVI Article XVII Article XVIII Article XIX Article XX TABLE OF CONTENTS Assurances, Administrative Requirements and Cost Principles Acknowledgement of Federal Funding from DHS Activities Conducted Abroad Age Discrimination Act of 1975 Americans with Disabilities Act of 1990 Best Practices for Collection and Use of Personally Identifiable Information (PH) Title VI of the Civil Rights Act of 1964 Civil Right Act of 1968 Copyright Debarment and Suspension Drug -Free Workplace Regulations Duplication of Benefits Energy Policy and Conservation Act Reporting Subawards and Executive Compensation False Claims Act and Program Fraud Civil Remedies Federal Debt Status Fly America Act of 1974 Hotel and Motel Safety Act of 1990 Limited English Proficiency (Civil Rights Act of 1964, Title VI) Lobbying Prohibitions hops:f/eservices. fema.gov/Femal ireGrant/tired;rant/jsp/ti re_admin/awards/spec/view_award... 7/7/2017 View Award Package Page 1 0 of 25 Article XXI Article XXII Article XXIII Article XXIV Article XXV Article XXVI Article XXVII Article XXVI1 Article XXIX Article XXX Article XXXI Article XXXII Article XXXIII Article XXXIV Article XXXV Article XXXVI Article XXXVII Article XXXVIII Article XXXIX Article XL Article XLI Non -supplanting Requirement Patents and Intellectual Property Rights Procurement of Recovered Materials Contract Provisions for Non-federal Entity Contracts under Federal Awards SAFECOM Terrorist Financing E.O. 13224 Title IX of the Education Amendments of 1972 (Equal Opportunity in Education Act) Trafficking Victims Protection Act of 2000 Rehabilitation Act of 1973 USA Patriot Act of 2001 Use of DHS Seal, Logo and Flags Whistleblower Protection Act DHS Specific Acknowledgements and Assurances System of Award Management and Universal Identifier Requirements Animal Welfare Act of 1966 Protection of Humans Subjects Incorporation by Reference of Notice of Funding Opportunity Acceptance of Post Award Changes Prior Approval for Modification of Approved Budget Disposition of Equipment Acquired Under the Federal Award Environmental Planning and Historic Preservation Screening I. Assurances, Administrative Requirements and Cost Principles Recipients of DHS federal financial assistance must complete OMB Standard Form 424E Assurances - Non -Construction Programs. Certain assurances in this document may not be applicable to your program, and the awarding agency may require applicants to certify additional assurances. Please contact the program awarding office if you have any questions. The administrative requirements and cost principles that apply to DHS award recipients originate from: 2 C.F.R. Part 200, Uniform Administrative Requirement, Cost Principles, and Audit Requirements for Federal Awards, as adopted by DHS at 2 C.F.R. Part 3002. 11. Acknowledgement of Federal Funding from DHS All recipients must acknowledge their use of federal funding when issuing statements, press releases, requests for proposals, bid invitations, and other documents describing projects or programs funded in whole or in part with Federal funds. https://eservices.ferna.gov/FemaFireGrantifiregrant/jspilire admin/awards/spec/view_award... 7/7/2017 View Award Package Page 11 of 25 III. Activities Conducted Abroad All recipients must ensure that project activities carried on outside the United States are coordinated as necessary with appropriate government authorities and that appropriate licenses, permits, or approvals are obtained. IV. Age Discrimination Act of 1975 All recipients must comply with the requirements of the Age Discrimination Act of 1975 (42 U.S.G. § 6101 et sea,), which prohibits discrimination on the basis of age in any program or activity receiving Federal financial assistance. V. Americans with Disabilities Act of 1990 All recipients must comply with the requirements of Titles I, II, and III of the Americans with Disabilities Act, which prohibits recipients from discriminating on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities (42 U.S.C. §§ 12101-12213). VI. Best Practices for Collection and Use of Personally Identifiable Information (PIE) All recipients who collect P11 are required to have a publically-available privacy policy that describes what Pll they collect, how they use the P11, whether they share P11 with third parties, and how individuals may have their PII corrected where appropriate. Award recipients may also find as a useful resource the DHS Privacy Impact Assessments: Privacy Guidance and Privacy template respectively. VII, Title VI of the Civil Rights Act of 1964 All recipients must comply with the requirements of Title VI of the Civil Rights Act of 1964 (42 U.S.G. § 2000d et sea.), which provides that no person in the United States will, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance. Implementing regulations for the Act are found at 6 C.F.F. Part 21 and 44 C.F.R. Part 7. VIII. Civil Rights Act of 1968 All recipients must comply with Title VIII of the Civil Rights Act of 1968, which prohibits recipients from discriminating in the sale, rental, financing, and advertising of dwellings, or in the provision of services in connection therewith, on the basis of race, color, national origin, religion, disability, familial status, and sex (42 U.S.C. 3601 et seg.), as implemented by the Department of Housing and Urban Development at 24 C.F.R. Part 100. The prohibition on disability discrimination includes the requirement that new multifamily housing with four or more dwelling units-i.e., the public and common use areas and individual apartment units (all units in buildings with elevators and ground -floor units in buildings without elevators) -be designed and constructed with certain accessible features (see 24 C_F.R.$100.201). IX. Copyright All recipients must affix the applicable copyright notices of 17 U.S.0 §§ 401 or 402 and an acknowledgement of Government sponsorship (including award number) to any work first produced under Federal financial assistance awards, unless the hops://ese•vices.lema.gov/FcrnaPireGrant/lircgrant/1sp/fire_admin/awarcls/spec/view_award... 7/7/2017 View Award Package Page 12 of 25 work includes any information that is otherwise controlled by the Government (e.g,, classified information or other information subject to national security or export control laws or regulations). X. Debarment and Suspension All recipients must comply with Executive Orders 12549 and 12689, which provide protection against waste, fraud and abuse by debarring or suspending those persons deemed irresponsible in their dealings with the Federal government. XI. Drug -Free Workplace Regulations All recipients must comply with the Drug -Free Workplace Act of 1988 (41 U,S.C. § 701 et see.), which requires that all organizations receiving grants from any Federal agency agree to maintain a drug -free workplace. DHS has adopted the Act's implementing regulations at 2 C.F.R Part 3001. XII. Duplication of Benefits Any cost allocable to a particular Federal award provided for in 2 C.F.R Part 200, Subpart E may not be charged to other Federal awards to overcome fund deficiencies, to avoid restrictions imposed by Federal statutes, regulations, or terms and conditions of the Federal awards, or for other reasons. However, this prohibition would not preclude the non -Federal entity from shifting costs that are allowable under two or more Federal awards in accordance with existing Federal statutes, regulations, or the terms and conditions of the Federal awards. XIII. Energy Policy and Conservation Act All recipients must comply with the requirements of 42 U.S.C. § 6201 which contain policies relating to energy efficiency that are defined in the state energy conservation plan issues in compliance with this Act. XIV. Reporting Subawards and Executive Compensation a. Reporting of first -tier subawards. 1. Applicability. Unless you are exempt as provided in paragraph d. of this award term, you must report each action that obligates $25,000 or more in Federal funds that does not include Recovery funds (as defined in section 1512(a)(2) of the American Recovery and Reinvestment Act of 2009, Pub. L. 111-5) for a subaward to an entity (see definitions in paragraph e. of this award term). 2. Where and when to report. i. You must report each obligating action described in paragraph a.1. of this award term to http://www.fsrs.gov. ii. For subaward information, report no later than the end of the month following the month in which the obligation was made. (For https://eservices.iema.gov/FemaFireC'rrant/tiregrknt/jsp/fire_adm n/awards/spec/vicw_awarci.,. 7/7/2017 View Award Package Page 13 of 25 example, if the obligation was made on November 7, 2010, the obligation must be reported by no later than December 31, 2010.) 3. What to report. You must report the information about each obligating action that the submission instructions posted at http://www.fsrs.gov specify. b. Reporting Total Compensation of Recipient Executives. 1. Applicability and what to report. You must report total compensation for each of your five most highly compensated executives for the preceding completed fiscal year, if- i. the total Federal funding authorized to date under this award is $25,000 or more; ii. in the preceding fiscal year, you received - (A) 80 percent or more of your annual gross revenues from Federal procurement contracts (and subcontracts) and Federal financial assistance subject to the Transparency Act, as defined at 2 CFR 170.320 (and subawards); and (B) $25,000,000 or more in annual gross revenues from Federal procurement contracts (and subcontracts) and Federal financial assistance subject to the Transparency Act, as defined at 2 CFR 170.320 (and subawards); and iii. The public does not have access to information about the compensation of the executives through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986. (To determine if the public has access to the compensation information, see the U.S. Security and Exchange Commission total compensation filings at http://www.sec.govianswers/execomp.htm.) 2. Where and when to report. You must report executive total compensation described in paragraph b.1. of this award term: i. As part of your registration profile at httpsi/www.sem.gov. ii. By the end of the month following the month in which this award is made, and annually thereafter. c. Reporting of Total Compensation of Subrecipient Executives. 1. Applicability and what to report. Unless you are exempt as provided in paragraph d. of this award term, for each first -tier subrecipient under this award, you shall report the names and total compensation of each of the subrecipient's five most highly compensated executives for the subrecipient's preceding completed fiscal year, if- https://escrv'iccs,fema.gov/l emaFireGrant/firegrant/jsp/fire_admin/awards/spec/vicw_award,., 7/7/2017 View Award Package Page 14 of 25 i. in the subrecipient's preceding fiscal year, the subrecipient received - (A) 80 percent or more of its annual gross revenues from Federal procurement contracts (and subcontracts) and Federal financial assistance subject to the Transparency Act, as defined at 2 CFR 170.320 (and subawards); and (B) $25,000,000 or more in annual gross revenues from Federal procurement contracts (and subcontracts), and Federal financial assistance subject to the Transparency Act (and subawards); and li. The public does not have access to information about the compensation of the executives through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986. (To determine if the public has access to the compensation information, see the U.S. Security and Exchange Commission total compensation filings at http://wvvw.sec.govianswersiexecomp.htm.) 2. Where and when to report. You must report subrecipient executive total compensation described in paragraph c.1. of this award term: I. To the recipient. ii. By the end of the month following the month during which you make the subaward. For example, if a subaward is obligated on any date during the month of October of a given year (i.e., between October 1 and 31), you must report any required compensation information of the subrecipient by November 30 of that year. d. Exemptions If, in the previous tax year, you had gross income, from all sources, under $300,000, you are exempt from the requirements to report: i. Subawards, and li. The total compensation of the five most highly compensated executives of any subrecipient. e. Definitions. For purposes of this award term: 1. Entity means all of the following, as defined in 2 CFR part 25: i. A Governmental organization, which is a State, local government, or Indian tribe; https://eserviccs.cema.gov/Femal'ireGrantifiregrant/jsp/fi re _almin/awards/spec/view_award... 7/7/2017 View Award Package Page 15 of 25 ii. A foreign public entity; iii. A domestic or foreign nonprofit organization; iv. A domestic or foreign for -profit organization; v. A Federal agency, but only as a subrecipient under an award or subaward to a non -Federal entity. 2. Executive means officers, managing partners, or any other employees in management positions. 3. Subaward: i. This term means a legal instrument to provide support for the performance of any portion of the substantive project or program for which you received this award and that you as the recipient award to an eligible subrecipient. ii. The term does not include your procurement of property and services needed to carry out the project or program (for further explanation, see Sec. _ .210 of the attachment to OMB Circular A-133, "Audits of States, Local Governments, and Non -Profit Organizations"). iii. A subaward may be provided through any legal agreement, including an agreement that you or a subrecipient considers a contract. 4. Subrecipient means an entity that: i. Receives a subaward from you (the recipient) under this award: and ii. Is accountable to you for the use of the Federal funds provided by the subaward. 5. Total compensation means the cash and noncash dollar value earned by the executive during the recipient's or subrecipient's preceding fiscal year and includes the following (for more information see 17 CFR 229.402(c)(2)): i. Salary and bonus. ii. Awards of stock, stock options, and stock appreciation rights. Use the dollar amount recognized for financial statement reporting purposes with respect to the fiscal year in accordance with the Statement of Financial Accounting Standards No. 123 (Revised 2004) (FAS 123R), Shared Based Payments. iii. Earnings for services under non -equity incentive plans. This does not include group life, health, hospitalization or medical hops://eservices.fema.gov/Fema1' ireGrant/firegrant/jspill re admin/awards/spec/view_award... 7/7/2017 View Award Package Page 16 of 25 reimbursement plans that do not discriminate in favor of executives, and are available generally to all salaried employees. iv. Change in pension value. This is the change in present value of defined benefit and actuarial pension plans. v. Above -market earnings on deferred compensation which is not tax -qualified. vi. Other compensation, if the aggregate value of all such other compensation (e.g. severance, termination payments, value of life insurance paid on behalf of the employee, perquisites or property) for the executive exceeds 610,000. XV. False Claims Act and Program Fraud Civil Remedies All recipients must comply with the requirements of 31 U.S.C. §3729 which set forth that no recipient of federal payments shall submit a false claim for payment. See also 38 U.S.C. § 3801-3812 which details the administrative remedies for false claims and statements made. XVI. Federal Debt Status All recipients are required to be non -delinquent in their repayment of any Federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowances, and benefit overpayments. See OMB Circular A-129 and form SF-424B, item number 17 for additional information and guidance. XVI I. Fly America Act of 1974 All recipients must comply with Preference for U.S. Flag Air Carriers: (air carriers holding certificates under 49 U.S.C. 4 41102) for international air transportation of people and property to the extent that such service is available, in accordance with the International Air Transportation Fair Competitive Practices Act of 1974 (49 U.S.C. § 40118) and the interpretative guidelines issued by the Comptroller General of the United States in the March 31, 1981, amendment to Comptroller General Decision 6-138942. XVI II. Hotel and Motel Fire Safety Act of 1990 In accordance with Section 6 of the Hotel and Motel Fire Safety Act of 1990, 155 u.S.C. §2225a, all recipients must ensure that all conference, meeting, convention, or training space funded in whole or in part with Federal funds complies with the fire prevention and control guidelines of the Federal Fire Prevention and Control Act of 1974, as amended, 15 U.S.G. §2225. XIX. Limited English Proficiency (Civil Rights Act of 1964, Title VI) All recipients must comply with the Title VI of the Civil Rights Act of 1964 (Title VI) prohibition against discrimination on the basis of national origin, which requires that recipients of federal financial assistance take reasonable steps to provide meaningful access to persons with limited English proficiency (LEP) to their programs and services. Providing meaningful access for persons with LEP may entail providing language assistance services, including oral interpretation and written translation. In order to facilitate compliance with Title VI, recipients https://eservices. Tema.gov/FemaFireGrant/tiregrant/j sp/fire_admin/awards/spec/view_award. ,. 7/7/2017 View Award Package Page 17 of'25 are encouraged to consider the need for language services for LEP persons served or encountered in developing program budgets. Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency (August 11, 2000), requires federal agencies to issue guidance to recipients, assisting such organizations and entities in understanding their language access obligations. DHS published the required recipient guidance in April 2011, DHS Guidance to Federal Financial Assistance Recipients Regarding Title VI Prohibition Against National Origin Discrimination Affecting Limited English Proficient Persons, 76 Fed. Reg. 21755-21768, (April 18, 2011). The Guidance provides helpful information such as how a recipient can determine the extent of its obligation to provide language services; selecting language services; and elements of an effective plan on language assistance for LEP persons. For additional assistance and information regarding language access obligations, please refer to the DHS Recipient Guidance https:lfwww.dhs.govIc uidance- pu biished-help-department-supported-organizations-provide-mean inoful-access-people- limited and additional resources on http:/lwww.lep.gov. XX. Lobbying Prohibitions All recipients must comply with 31 U.S.C. g,1352, which provides that none of the funds provided under an award may be expended by the recipient to pay any person to influence, or attempt to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with any Federal action concerning the award or renewal. XXI. Non -supplanting Requirement All recipients who receive awards made under programs that prohibit supplanting by law must ensure that Federal funds do not replace (supplant) funds that have been budgeted for the same purpose through non -Federal sources. Where federal statues for a particular program prohibits supplanting, applicants or recipients may be required to demonstrate and document that a reduction in non -Federal resources occurred for reasons other than the receipt of expected receipt of Federal funds. XXII. Patents and Intellectual Property Rights Unless otherwise provided by law, recipients are subject to the Bayh-Dole Act, Pub. L. No. 96-517, as amended, and codified in 35 U.S.C. § 200 et seq. All recipients are subject to the specific requirements governing the development, reporting, and disposition of rights to inventions and patents resulting from financial assistance awards are in 37 C.F.R. Part 401 and the standard patent rights clause in 37 C.F.R. § 401.14. XXIII. Procurement of Recovered Materials All recipients must comply with section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. Part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the https://eservices.fema,got'/FcmaFireGrant/firegrant/j sp/fire_adrnin/awards/spec/view_award... 7/7/2017 View Award Package Page 18 of 25 item exceeds $10,000 or the value of the quantity acquired by the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines. XXIV. Contract Provisions for Non-federal Entity Contracts under Federal Awards a.Contracts for more than the simplified acquisition threshold set at $150,000. All recipients who have contracts exceeding the acquisition threshold currently set at $150,000, which is the inflation adjusted amount determined by Civilian Agency Acquisition Council and the Defense Acquisition Regulation Council as authorized by 41 U.S.C. §1908, must address administrative, contractual, or legal remedies in instance where contractors violate or breach contract terms and provide for such sanctions and penalties as appropriate, b.Contracts in excess of $10,000. All recipients that have contracts exceeding $10,000 must address termination for cause and for convenience by the non -Federal entity including the manner by which it will be effected and the basis for settlement. XXV. SAFECOM All recipients who receive awards made under programs that provide emergency communication equipment and its related activities must comply with the SAFECOM Guidance for Emergency Communication Grants, including provisions on technical standards that ensure and enhance interoperable communications. XXVI. Terrorist Financing E.O. 13224 All recipients must comply with U.S. Executive Order 13224 and U.S. law that prohibit transactions with, and the provisions of resources and support to, individuals and organizations associated with terrorism. It is the legal responsibility of recipients to ensure compliance with the E.O. and laws. XXVI I. Title IX of the Education Amendments of 1972 (Equal Opportunity in Education Actl All recipients must comply with the requirements of Title IX of the Education Amendments of 1972 (20 U.S.C. f 1681 et seq.), which provides that no person in the United States will, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any educational program or activity itittps://eservices.fema.gov/FemaFir•eGrant/iiregrant/jsp/tire_admin/awards/spec/view_award.., 7/7/2017 View Award Package Page 19 of 25 receiving Federal financial assistance. Implementing regulations are codified at 6 C.F.R. Part 17 and 44 C.F.R. Part 19 XXVI I I. Trafficking Victims Protection Act of 2000 All recipients must comply with the requirements of the government - wide award term which implements Section 106(g) of the Trafficking Victims Protection Act (TVPA) of 2000, as amended (22 U.S.C. 7104). This is implemented in accordance with OMB Interim Final Guidance, Federal Register, Volume 72, No. 218, November 13, 2007. Full text of the award term is located at 2 CFR § 175.15. XXIX. Rehabilitation Act of 1973 All recipients of must comply with the requirements of Section 504 of the Rehabilitation Act of 1973, 29 U.S.C. § 794, as amended, which provides that no otherwise qualified handicapped individual in the United States will, solely by reason of the handicap, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance. These requirements pertain to the provision of benefits or services as well as to employment. XXX. USA Patriot Act of 2001 All recipients must comply with requirements of the Uniting and Strengthening America by Providing Appropriate Tools Required to Intercept and Obstruct Terrorism Act (USA PATRIOT Act), which amends 18 U.S.C. §§ 175-175c. Among other things, the USA PATRIOT Act prescribes criminal penalties for possession of any biological agent, toxin, or delivery system of a type or in a quantity that is not reasonably justified by a prophylactic, protective, bona fide research, or other peaceful purpose. XXXI. Use of DHS Seal, Logo and Flags All recipients must obtain DHS's approval prior to using the DHS seal(s), logos, crests or reproductions of flags or likenesses of DHS agency officials, including use of the United States Coast Guard seal, logo, crests or reproductions of flags or likenesses of Coast Guard officials. XXXII. Whistlebtower Protection Act All recipients must comply with the statutory requirements for whistleblower protections (if applicable) at 10 U.S.0 § 2409, 41 U.S.C. § 4712, and 10 U.S.C. § 2324, 41 U.S.C. §§ 4304 and 4310. XXXII!, DHS Specific Acknowledgements and Assurances All recipients must acknowledge and agree -and require any sub - recipients, contractors, successors, transferees, and assignees acknowledge and agree -to comply with applicable provisions https://cservi ces. fema.gov/FemaFireGrant/liregrant/jsp/1 ire_adminfawarcls/spec/view_award... 7/7/2017 View Award Package Page 20 of 25 governing DHS access to records, accounts, documents, information, facilities, and staff. 1. Recipients must cooperate with any compliance review or complaint investigation conducted by DHS. 2. Recipients must give DHS access to and the right to examine and copy records, accounts, and other documents and sources of information related to the grant and permit access to facilities, personnel, and other individuals and information as may be necessary, as required by DHS regulations and other applicable laws or program guidance. 3. Recipients must submit timely, complete, and accurate reports to the appropriate DHS officials and maintain appropriate backup documentation to support the reports. 4. Recipients must comply with all other special reporting, data collection, and evaluation requirements, as prescribed by law or detailed in program guidance. 5. If, during the past three years, the recipient has been accused of discrimination on the grounds of race, color, national origin (including limited English proficiency), sex, age, disability, religion, or familial status, the recipient must provide a list of all such proceedings, pending or completed, including outcome and copies of settlement agreements to the DHS awarding office and the DHS Office of Civil Rights and Civil Liberties. 6. In the event any court or administrative agency makes a finding of discrimination on grounds of race, color, national origin (including limited English proficiency), sex, age, disability, religion, or familial status against the recipient, or the recipient settles a case or matter alleging such discrimination, recipients must forward a copy of the complaint and findings to the DHS Component and/or awarding office. The United States has the right to seek judicial enforcement of these obligations. XXXIV. System of Award Management and Universal Identifier Requirements A. Requirement for System of Award Management Unless exempted from this requirement under 2 CFR 25.110, you as the recipient must maintain the currency of your information in the SAM until you submit the final financial report required under this award or receive the final payment, whichever is later. This requires that you review and update the information at least annually after the initial registration, and more frequently if required by changes in your information or another award term. B. Requirement for unique entity identifier https://eservices.fema.gov/FemaFireGrant/flregrant/jsp/fire admin/awards/spec/viewwaward... 7/7/2017 View Award Package Page 21 of 25 If authorized to make subawards under this award, you: 1. Must notify potential subrecipients that no entity (see definition in paragraph C of this award term) may receive a subaward from you unless the entity has provided its unique entity identifier to you. 2. May not make a subaward to an entity unless the entity has provided its unique entity identifier to you. C. Definitions For purposes of this award term: 1. System of Award Management(SAM) means the Federal repository into which an entity must provide information required for the conduct of business as a recipient. Additional information about registration procedures may be found at the SAM Internet site (currently at httta://www.sam.ciov). 2. Unique entity identifier means the identifier required for SAM registration to uniquely identify business entities. 3. Entity, as it is used in this award term, means all of the following, as defined at 2 CFR part 25, subpart C: a. A Governmental organization, which is a State, local government, or Indian Tribe; b. A foreign public entity; c. A domestic or foreign nonprofit organization; d. A domestic or foreign for -profit organization; and e. A Federal agency, but only as a subrecipient under an award or subaward to a non -Federal entity. 4. Subaward: a. This term means a legal instrument to provide support for the performance of any portion of the substantive project or program for which you received this award and that you as the recipient award to an eligible subrecipient. b. The term does not include your procurement of property and services needed to carry out the project or program (for further explanation, see 2 CFR 200.330). c. A subaward may be provided through any legal agreement, including an agreement that you consider a contract. https://esery ices. rema.gov/Femal'i reG rant/fircgrant/j sp/fire_ad m in/awards/spec/view_award... 7/7/2017 View Award Package Page 22 of 25 5. Subrecipient means an entity that: a. Receives a subaward from you under this award; and b. Is accountable to you for the use of the Federal funds provided by the subaward. XXXV. Animal Welfare Act of 1966 All recipients of financial assistance will comply with the requirements of the Animal Welfare Act, as amended (7 U.S.C. §2131 et seq.), which requires that minimum standards of care and treatment be provided for vertebrate animals bred for commercial sale, used in research, transported commercially, or exhibited to the public. Recipients must establish appropriate policies and procedures for the humane care and use of animals based on the Guide for the Care and Use of Laboratory Animals and comply with the Public Health Service Policy and Government Principles Regarding the Care and Use of Animals. XXXVI. Protection of Human Subjects All recipients of financial assistance will comply with the requirements of the Federal regulations at 45 CFR Part 46, which requires that recipients comply with applicable provisions/law for the protection of human subjects for purposes of research. Recipients must also comply with the requirements in DHS Management Directive 026-04, Protection of Human Subjects, prior to implementing any work with human subjects. For purposes of 45 CFR Part 46, research means a systematic investigation, including research, development, testing, and evaluation, designed to develop or contribute to general knowledge. Activities that meet this definition constitute research for purposes of this policy, whether or not they are conducted or supported under a program that is considered research for other purposes. The regulations specify additional protections for research involving human fetuses, pregnant women, and neonates (Subpart B); prisoners (Subpart C); and children (Subpart D). The use of autopsy materials is governed by applicable State and local law and is not directly regulated by 45 CFR Part 46. XXXVII. incorporation by Reference of Notice of Funding Opportunity The Notice of Funding Opportunity for this program is hereby incorporated into your award agreement by reference. By accepting this award, the recipient agrees that all allocations and use of funds under this grant will be in accordance with the requirements contained in the Notice of Funding Opportunity. XXXVIIL Acceptance of Post Award Changes In the event FEMA determines that changes are necessary to the award document after an award has been made, including changes to period of performance or terms and conditions, recipients will be notified of the changes in writing. Once notification has been made, any subsequent request for funds will indicate recipient acceptance of the changes to the award. If you have questions about these https://eservices.fema,goy/FemaPireGrant/firei;rant/jsp/fire_adniin/awards/spec/view_avvarci... 7/7/2017 View Award Package Page 23 of 25 procedures, please contact the AFG Help Desk at 1-866-274-0960, or send an email to firegrants cx dhs.00v. XXXIX. Prior Approval for Modification of Approved Budget Before making any change to the DHS/FEMA approved budget for this award, you must request prior written approval from DHS/FEMA where required by 2 C.F.R. § 200.308. For awards with an approved budget greater than $150,000, you may not transfer funds among direct cost categories, programs, functions, or activities without prior written approval from DHS/FEMA where the cumulative amount of such transfers exceeds or is expected to exceed ten percent (10%) of the total budget DHS/FEMA last approved. You must report any deviations from your DHS/FEMA approved budget in the first Federal Financial Report (SF-425) you submit following any budget deviation, regardless of whether the budget deviation requires prior written approval. XL. Dispotition of Equipment Acquired Under the Federal Award When original or replacement equipment acquired under this award by the recipient or its sub -recipients is no longer needed for the original project or program or for other activities currently or previously supported by DHS/FEMA, you must request instructions from DHS/FEMA to make proper disposition of the equipment pursuant to 2 C.F.R. § 200.313. X!_l. Environmental Planning and Historic Preservation Screening AFG funded activities (Modification to Facility or Equipment) that may require an EHP review, involving the installation or requiring renovations to facilities, including but not limited to air compressor/fill station/cascade system (Fixed) for filling SCBA, air improvement systems, alarm systems, antennas, gear dryer, generators (fixed), permanently mounted signs, renovations to facilities, sprinklers, vehicle exhaust systems (fixed) or washer/extractors are subject to FEMA's Environmental Planning and Historic Preservation (EHP) review process. FEMA is required to consider the potential impacts to natural and cultural resources of all projects funded by FEMA grant funds, through its EHP Review process, as mandated by the National Environmental Policy Act; National Historic Preservation Act of 1966, as amended; National Flood Insurance Program regulations; and, any other applicable laws and Executive Orders. To access the FEMA's Environmental and Historic Preservation (EHP) screening form and instructions go to our Department of Homeland Security/Federal Emergency Management Agency- website at: https://www.fema.gov/library/viewRecord.do?id=6906 In order to initiate EHP review of your project(s), you must complete all relevant sections of this form and submit it to the Grant Programs Directorate (GPD) along with all other pertinent project information. Failure to provide requisite information could result in delays in the release of grant funds. https://eservices.fenla.gov/I: emaF ireGrant/firegrantljsp/fire_admi€s/awards/speclview_award... 7/7/20l 7 View Award Package Page 24 or'25 lrttps://eservices.fema.gov/FernaF ireGrant/tiregrant/jsp/fire_adminlawards/spec/view_award... 7/7/2017 View Award Package Page 25 of 25 1 a, AGREEMENT NO EMW-2016-FO-06519 6. RECIPIENT NAME AND ADDRESS City of Miami Department of Fire Rescue 1151 NW 7th Street Miami Florida, 33136-3604 9 NAME OF RECIPIENT PROJECT OFFICER Adrian Plasencia 11. EFFECTIVE DATE OF THIS ACTION 12-JUN-17 FEDERAL EMERGENCY OBLIGATING DOCUMENT 2. AMENDMENT 3. RECIPIENT NO. NO. 59-6000375 0 7. ISSUING OFFICE AND ADDRESS Grant Programs Directorate 500 C Street, S.W. Washington DC, 20528-7000 POC: Marketa Walker MANAGEMENT AGENCY FOR AWARD/AMENDMENT 4. TYPE OF 5. CONTROL NO. ACTION WX01287N2017T AWARD 8. PAYMENT OFFICE AND ADDRESS FEMA, Financial Services Branch 500 C Street, S.W., Room 723 Washington DC, 20472 PHONE NO. 10. NAME OF PROJECT COORDINATOR 3054165422 Catherine Patterson 12. METHOD OF 13. ASSISTANCE ARRANGEMENT PAYMENT Cost Sharing SF-270 15. DESCRIPTION OF ACTION a. (Indicate funding data for awards or financial changes) PROGRAM CFDA NO. NAME ACRONYM ACCOUNTING DATA (ACCS CODE) XXXX-XXX-XXXXXX- XXXXX-XXXX-XXXX-X AFG 97.044 2017-F6-C111-P4310000- 4101-D PRIOR TOTAL AWARD AMOUNT AWARDED THIS ACTION + OR (-) PHONE NO. 1-866-274-0960 14. PERFORMANCE PERIOD From:12-JUN-17 To:11-JUN-18 Budget Period From:29-JAN-17 To:30-SEP-17 CURRENT TOTAL AWARD $0.00 5629,427.00 5629,427,00 TOTALS 50.00 5629.427,00 5629,427.00 b. To describe changes other than funding data or financial changes, attach schedule and check here. CUMUI.ATIVT NON- FEDERAL COMMITMENT $62,942 00 NIA 16a FOR NON -DISASTER PROGRAMS. RECIPIENT IS REQUIRED TO SIGN AND RETURN THREE (3) COPIES OF THIS DOCUMENT TO FEMA (See Block 7 for address) $62, 942.00 Assistance to Firefighters Grant recipients are not required to sign and return copies of this document. However, recipients should print and keep a copy of this document for their records. 16b. FOR DISASTER PROGRAMS- RECIPIENT IS NOT REQUIRED TO SIGN This assistance is subject to terms and conditions attached to this award notice or by incorporated reference in program legislation cited above. 17. RECIPIENT SIGNATORY OFFICIAL (Name and Title) NIA 18. FEMA SIGNATORY OFFICIAL (Name and Title) Marketa Walker Go Back DATE N/A DATE 31-MAY-17 https://eservices.telna.gov/FemaFircGrant/tiregrant/j sp/fire_admin/awards/spec/view_award... 7/7/2017 Application Number: EMW-2016-FO-065 19 Page 1 of 32 Entire Application Applicant's Acknowledgements • I certify the DUNS number in this application is our only DUNS number and we have confirmed it is active in SAM.gov as the correct number. • As required per 2 CFR 4 25, I certify that prior to submission of this application I have checked the DUNS number listed in this application against the SAM.gov website and it is valid and active at time of submission. • I certify that the applicant organization has consulted the appropriate Notice of Funding Opportunity and that all requested activities are programmatically allowable, technically feasible and can be completed within the award's one (1) year Period of Performance (POP). I certify that the applicant organization is aware that this application period is open from 10/11 to 11/18/2016 and will close at 5 PM EST; further that the applicant organization is aware that once an application is submitted, even if the application period is still open, a submitted application cannot be changed or released back to the applicant for modification. • I certify that the applicant organization is aware that it is solely the applicant organization's responsibility to ensure that all activities funded by this award(s) comply with Federal Environmental planning and Historic Preservation (EHP) regulations, laws, and Executive Orders as applicable. The EHP Screening Form designed to initiate and facilitate the EHP Review is available at: http://www fema qov/media-library- data/1431970163011-80ce3cd907072a91295b1627c56d8fd2/qod ehp screening form 51815 pdf • I certify that the applicant organization is aware that the applicant organization is ultimately responsible for the accuracy of all application information submitted. Regardless of the applicant's intent, the submission of information that is false or misleading may result in actions by FEMA that include, but are not limited to: the submitted application not being considered for award, an existing award being locked pending investigation, or referral to the Office of the Inspector General. Signed by Adrian E Plasencia on 2016-11-18 13:43:32.0 Overview • Did you attend one of the workshops conducted by an AFG regional fire program specialist? No, I have not attended workshop • Did you participate in a webinar that was conducted by AFG? Yes • Are you a member, or are you currently involved in the management, of the fire department or nonaffiliated EMS organization or a State Fire Training Academy applying for this grant with this application? Yes, I am a member/officer of this applicant f you answered "No", please complete the information below. If you answered "Yes", please skip the Preparer Information section. Fields marked with an • are required. Preparer Information Preparer's Name https://eservices.fema.gov/Fema1'ireGl'allt/firegrant/jspfl ire2016/application/print_app.jsp?s... 7/7/2017 Application Number: EMW-2016-P0-06519 Page 2 or32 Address 1 Address 2 City State Zip Need help for ZIP+4? In the space below please list the person your organization has selected to be the primary point of contact for this grant. This should be a department officer or member of the organization who will see this grant through completion, including closeout. Reminder: if this person changes at any time during the period of performance please update this information. Please list only phone numbers where we can get in direct contact with the POC. Primary Point of Contact ▪ Title Assistant Fire Chief Prefix (select one) Mr. - First Name Adrian Middle Initial E ▪ Last Name Plasencia • Primary Phone 305-416-5422 Ext. Type work Secondary Phone 305-951-3958 Ext. Type cell Optional Phone Type Fax Email aplasencia©miamigov.com Contact Information Alternate Contact Information Number 1 - Title Director Prefix (select one) Ms. • First Name Lillian Middle initial P - Last Name Blondet Primary Phone 305-416-1536 Ext. Type work • Secondary Phone 305-903-1315 Ext. Type cell Optional Phone Type Fax Email Iblondet@miamigov.com Alternate Contact Information Number 2 Title Executive Officer Prefix (select one) N/A • First Name Niorge https://eservices.fema.gov/FemaFircGrant/firegrant/jsp/ltre2016/appfication/print_app jsp`'s... 7/7/2017 Application Number: EMW-20I6-FO-06519 Page 3 of 32 Middle Initial • Last Name Aragon Primary Phone 305-416-5450 Ext. Type work *Secondary Phone 305-926-2929 Ext. Type cell Optional Phone Type Fax *Email naragon©miamigov.com https://eservices. iema.g.ov/FcmaFireGrant/liregrant/jsp/f ire2016/application/print_app.jsp?s... 7/7/2017 Application Number: EMW-2016-FO-06519 Page 4 of 32 • Zip • Employer Identification Number (e.g. 12-3456789) Note: This information must match your SAM.gov profile. • Is your organization using the DUNS number of your Jurisdiction? I certify that my organization is authorized to use the DUNS number of my Jurisdiction provided in this application. (Required if you selected Yes above) Applicant Information EM W-2016-FO-06519 Originally submitted on 11/18/2016 by Adrian Plasencia (Userid: rduren) Contact Information: Address: 1151 NW 7 ST. 3RD FLOOR City: Miami State: Florida Zip: 33136 Day Phone: 3054165422 Evening Phone: Cell Phone: 3059513958 Email: aplasencia@miamigov.com Application number is EMW-2016-FO-06519 Organization Name • Type of Applicant City of Miami Department of Fire Rescue Fire Department/Fire District *Fire Department/District, nonaffiliated EMS, and Regional applicants. select type of Jurisdiction City Served : If "Other", please enter the type of Jurisdiction SAM gov (System For Award Management) What is the legal name of your Entity as it appears in SAM gov? Note: This information must match your SAM.gov City of Miami profile if your organization is using the DUNS number of your Jurisdiction. • What is the legal business address of your Entity as it appears in SAM.gov? Note: This information must match your SAM cloy profile if your organization is using the DUNS number of your Jurisdiction. • Mailing Address 1 3500 Pan American Drive Mailing Address 2 • City Miami State Florida 33133 - 5504 Need help for ZIP+4? 59-6000375 Yes 072220791 https://eservicesfema.gov/FemaFireGrant/firegrant/jsp/firc20 I 6/application/print_app.jsp?s... 7/7/2017 Application Number: EMW-2016-FO-06519 Page 5 of 32 What is your 9 digit DUNS number? (cal! 1-866-705-5711 to get a DUNS number) If you were issued a 4 digit number (DUNS plus 4) by your Jurisdiction in addition to your 9 digit number please enter it here. Note: This is only required if you are using your Jurisdiction's DUNS number and have a separate bank account from your Jurisdiction_ Leave the fiefd blank if you are using your Jurisdiction's bank account or have your own DUNS number and bank account separate from your Jurisdiction. Is your DUNS Number registered in SAM.gav (System for Award Management previously CCR.gov)? Yes I certify that my organization/entity is registered j and active at SAM goy and registration will be renewed annually in compliance with Federal regulations. I acknowledge that the information submitted in this application is accurate, current and consistent with my organization'slentity's SAM.gov record. Headquarters or Main Station Physical Address *Physical Address 1 1151 NW 7th Street Physical Address 2 N/A *City Miami State Florida Zip 33136 - 3604 Need help for ZIP+4? Mailing Address -Mailing Address 1 444 S.W. 2nd Avenue 5th Floor Mailing Address 2 City Miami • State Florida • Zip Bank Account Information The bank account being used is: (Please select one from right) 33130 - 1910 Need help for ZIP+4? Maintained by my Jurisdiction Note: The following banking information must match your SAM.gov profile. Type of bank account *Sank routing number - 9 digit number on the bottom left hand corner of your check Your account number Additional Information Checking 121000248 2696204833948 https://eservices.fema.gov/FemaFireGrant/firegrantljsp/fire2016/application/print_app. jsp?s... 7/7/2017 Application Number: EMW-2016-FO-06519 Page 6 of 32 * For this fiscal year (Federal) is your organization receiving Federal funding from any other grant program that may duplicate the purpose and/or scope of this grant request? • If awarded, will your organization expend more than $750,000 in Federal funds during your organization's fiscal year? If "Yes", your organization will be required to undergo an A-133 audit. Reasonable costs incurred for an A-133 audit are an eligible Yes expenditure and should be included in the applicant's proposed budget. Please enter audit costs only once under any "Additional Funding" in the "Request Details" section of the application. No • Is the applicant delinquent on any Federal debt? No If you answered yes to any of the additional questions above, please provide an explanation in the space provided below. The City of Miami Department of Fire -Rescue (MFR) is a recipient of the Assistance to Firefighters Grant (AFG), as well as the UASI and other federal grants. MFR will spend more than $750,000 in federal funds during the fiscal year in which the AFG is awarded. Furthermore, the City of Miami (City) receives over $50,000,000 in federal grants annually. These grants are awarded to the City by various federal agencies to implement a host of programs and services including, but not limited to, public safety, education, housing development, home buying and rental assistance, fire prevention, steals, transportation, public works and infrastructure, after -school care, economic development initiatives, emergency preparedness, job creation, training, green initiatives, art and cultural programs. The City utilizes financial management systems, procedures and controls to ensure funds are used according to the requirements of grants and federal regulations. In adherence to 2 CFR 200, Section 514, a single audit is completed annually. Fire Department/Fire District Department Characteristics (Part I) • Is this application being submitted on behalf of a Federal Fire Department or organization contracted by the Federal government which is solely responsible for the suppression of fires on Federal property? • What kind of organization do you represent? If you answered "Combination", above, how many career members in your organization? (whole numbers only) If you answered "Volunteer" or "Combination" or "Paid on -call", how many of your volunteer Firefighters are paid members from another career department? (whole numbers only) • What type of community does your organization serve? - Is your Organization considered a Metro Department? (Over 350 paid career Firefighters) • What is the square mileage of your first -due response area? (whole number only) * What percentage of your response area is protected by hydrants? (whole number only) No All Paid/Career Urban Yes 35 100 Miami -Dade https.//eservices.lema.gov/FemaFireGrant/firegrant/jsp/fire2016/application/print_app.jsp?s... 7/7/2017 Application Number: EMW-2016-FO-06519 Page 7 of 32 • in what county/parish is your organization physically located? If you have more than one station, in what county/parish is your main station located? • Does your organization protect critical infrastructure? Yes If "Yes", please describe the critical infrastructure protected below Miami has a multitude of critical infrastructure that is integral to both the Miami and the US. Infrastructure, such as the National Access Point (electronic gateway to the Americas), Brickell Financial District, Wilkie D. Ferguson Jr. US Federal Courthouse, the Port of Miami Tunnel, American Airlines Arena, Marlins Stadium and several other heavily populated structures. This infrastructure poses a high casualty risk, as well as the possibility of crippling not only Miami's economy, but the nation's economy as well. Miami has a dense population with the largest concentration of high-rises per capita in the US when compared to cities of like size or larger populations (even New York): the largest concentration of international banks; and according to the Department of Homeland Security, is ranked 12th amongst the highest risk cities threatened by terrorism in the nation. • What percentage of your primary response area is for agriculture, wildland, open space. or undeveloped properties? c • What percentage of your primary response area is for commercial and industrial purposes? - What percentage of your primary response area is used for residential purposes? 5 °/a 29 % 66 % - What is the permanent resident population of your Primary/First- 441003 Due Response Area or Jurisdiction served? (whole numbers only) • Do you have a seasonal increase in population? Yes If "Yes" what is your seasonal increase in population? 4222 ▪ How many active firefighters does your department have who 742 perform firefighting duties? (whole numbers only) • How many members in your department/organization are trained to the level of EMR or EMT, Advanced EMT or Paramedic? (whole 742 numbers only) Does your department have a Community Paramedic program? No How many personnel are trained to the Community Paramedic level? (whole numbers only) • How many stations are operated by your organization? (whole numbers only) • Is your department compliant to your local Emergency Management standard for the National Incident Management System (NIMS)? • Do you currently report to the National Fire Incident Reporting System (NFIRS)? Note: You will be required to report to NFIRS for the entire period of Yes the grant. AFG does not require NFIRS reporting for Nonaffiliated EMS Organizations and State Fire Training Academy. If you answered "Yes" above, please enter your FDIN/FDID 01042 • How many of your active firefighters are trained to the level of 742 Firefighter I (or equivalent)? (whole numbers only) 15 Yes 742 hops://eservices.fema.gov/FemaFircOrant/flregrant/jsp/]tre2016/application/print_app jsp?s... 7/7/2017 Application Number: EM W-201 G-F0-06519 Page 8 of 32 • How many of your active firefighters are trained to the level of Firefighter 11 (or equivalent)? (whole numbers only, include all personnel who have attained Firefighter I) Are you requesting training funds in this application to bring 100% of your Firefighters into compliance with NFPA 1001? If you indicated that less than 100% of your firefighters are trained to the Firefighter II level and you are not asking for training funds to bring everyone to the Firefighter 11 level in this application, please describe in the box below your training program and your plans to bring your membership up to Firefighter II. Not applicable • What services does your organization provide? Advanced Life Support Basic Life Support No Emergency Medical Responder Haz-Mat Operational Level Haz-Mat Technical Level Maritime Operations/Firefighting Rescue Operational Level Rescue Technical Level Structural Fire Suppression Please describe your organization andfor community that you serve. The City of Miami is a compact 35 square mile urban area with economic, social, and ethnic diversity. Miami is surrounded by the ocean and is vulnerable to many natural disasters and a target for terrorist activities. Currently, it has an estimated 441,003 residents and in the most recent census, completed in 2010, Miami had 183,994 housing units (1). During the last 10 years, over 22,000 new condos have been built in the Downtown Miami area. In this area alone, 6,213 condos, 3,767 apartments, 1,792 hotel units, 1,108,500 square feet of office and 1,491,781 square feet of retail were under construction as of June 2015 (5). It is the largest city within Miami -Dade County and in 2013, which was the eighth -largest metro area in the nation with over 5.8 million residents (2). Miami's population swells to over 1,000,000 during daytime business hours between residents, tourist, business commuters and visitors. Through its Operations and Administration divisions, MFR is currently staffed with 742 fire professionals stationed at 15 fire stations who respond to a myriad of fire related emergencies and over 100,000 alarms. MFR is one of the busiest fire departments in the nation in responses per firefighter (busier than New York, Los Angeles, and many other major urban departments). MFR faces difficulty equipping its members to respond to the demands resulting from the new wave of urbanization spurred on by the construction boom and population increase. The workforce commuting daily into the City, tourists, as well as the residents living in the urban core continue to strain an already stretched MFR. As the second largest fire department in Miami -Dade County, MFR faces many unique challenges in serving Miami - one of the most diverse and densely populated cities in the U.S. (11,135 persons per square mile). The majority of its residents come from minority backgrounds, with 70% Hispanic/Latino and 19.2% Black. Furthermore, 58% of its population is foreign -born and over 77% speak a language other than English at home, including Spanish and Creole; creating a language barrier between MFR and a large segment of residents. Economically, the City is one of great contrasts and is often referred to as the Tale of Two Cities. Though it is one of the nation's leading centers for trade, banking, and finance, it is considered among the poorest cities of its size in the country. About 29.9% of people live below the poverty level, almost double the 16.3% national level (1). In 2014, Miami had the nation's 2nd-lowest median income, lower than Detroit or Newark, N.J in 2014(3); today its median income is 53.5% of the US. There are high rates of unemployment and illiteracy. In these impoverished areas, older and substandard housing results in more dangerous fires. All of these dynamics create great challenges for the MFR. SOURCES: 1.http://quickfacts.census.gov/qfd/states/12/12086.html 2.http://www. newgeography.com/content/004240-special-report-2013-metropolitan-area- popu lation-estimates 3. http:/lwww.npr.org/2014/11/29/367268973/foreign-dollars-fuel-a-new-condo-boom-in-miami 4.City of Miami Comprehensive Annual Financial Report 2014 5.http://miamidda. com/pdf/Market_insights_Jun15.pdf https://eservices.fema.gov/FemaHreCirantifiregrantij spill re2016/application/print_app. jsp?s... 7/7/2017 Application Number: EMW-2016-FO-06519 Page 9 of 32 Fire Department Characteristics (Part II) 2015 2014 2013 • What is the total number of fire -related civilian fatalities in your 4 3 4 jurisdiction over the last three calendar years? What is the total number of fire -related civilian injuries in your 2 2 6 jurisdiction over the last three calendar years? - What is the total number of line of duty member fatalities in your 0 0 0 jurisdiction over the last three calendar years? • What is the total number of line of duty member injuries in your 220 178 158 jurisdiction over the last three calendar years? Over the last three years, what was your organization's 119903933 operating budget? • How much of your TOTAL budget is dedicated to personnel 111400667 costs (salary, overtime and fringe benefits)? Does your department have any rainy day reserves. emergency No funds. or capital outlay? If yes, what is the total amount currently set aside? 0 • What percentage of your annual operating budget is derived from: 2015 2014 2013 Enter numbers only, percentages must sum up to 100% Taxes? 100 % 100 % 100 % Bond Issues? 0 % 0 % 0 % EMS Billing? 0 % 0 % 0 % Grants? 0% 0% 0% Donations? 0 % 0 % 0 % Fund drives? 0 % 0 ° 0 Fee for Service? 0 % 0 % 0 % * Applicants should describe their financial need and how consistent it is with the intent of the AFG Program. This statement should include details describing the applicant's financial distress, including summarizing budget constraints, unsuccessful attempts to obtain vehicle and outside funding, and proving the trouble is out of their control,. These AFG eligible PROJECTS will enhance the safety of the public and firefighters in fire and fire -related hazards(7). MFR continues to experience an increased demand for service as reflected in its total call volume. In 2015, MFR received over 100,000 calls for service, an increase of 4% over 2014. MFR depends on the City's General Fund to support its operational needs. The City can only fund the basic - emergency services, while the strain on all services is growing. MFR direly needs financial assistance to meet the demands of serving the public. 92% of its budget is allocated for payroll expenses, leaving 8% for maintenance, repairs and professional services expenses which are an integral part of daily functions, 100% of MFR's operating budget depended on taxes in 2015. This is worth noting, considering, Miami is operating in the aftermath of the Great Recession which began with the bursting of an 8 trillion dollar housing bubble that impacted the entire nation (7) and the City's tax revenue. The Citys tax base in fiscal year 2014 was still lower than 6 years ago, thus, no additional tax dollars were realized to address critical needs and growing demands. In this recovery from the economic downturn, the City (4) is allocating funds for many projects previously delayed due to a lack of funding and therefore, does not know when it will be able to fund the https://eservices.fema.gov/FemaFireGrant/firegrant/jsp/fire2O 16/application/print app.jsp?s.., 7/7/2017 Application Number: EMW-2016-FO-06519 Page 10 of 32 REQUESTED PROJECTS. Beginning in FY 2010-11, Miami experienced 3 consecutive years of budget shortfalls and significant budget reductions were imposed by the Miami Commission. Lacking funds the City had to postpone regular infrastructure maintenance, repairs and other important projects. Some assets and buildings deteriorated beyond repair and are now life safety issues requiring replacement. For example, for about $29 million, the City needs to upgrade its communications infrastructure and purchase new radios to become P25 compliant citywide, but lacks the funding. The City is striving to meet the demands of increasing its cash reserves to protect the City from unforeseen emergencies, funding capital improvements to maintain and renew its infrastructure and at the same time providing wage growth and benefits to its employees. During the past two fiscal years, as a result of budget reductions and an improved economy, Miami has restored its financial stability, but many challenges still remain. Today's new boom is adding more condos, commercial, retail and entertainment properties, at a dizzying pace(3). Miami is 12th among cities for population growth in 2015. In the last 10 years, over 22,000 new condos have been built Downtown; population has increased by 33% (22,000 people) since 2010(8). There are also 11 new hotels being planned or under -construction in Miami's central business district that will nearly double the number of hotel rooms to over 6,600. These projects will dramatically increase visitors and tourists. The workforce commuting daily into the City, tourists and residents living in the urban core will continue to strain an already stretched MFR. This creates added stress on municipal monies for essential services and infrastructure issues, eliminating the ability of the City to allocate any funds to the REQUESTED PROJECTS. Increased costs for supplies and equipment further decrease the availability of funds and with an increased population, poverty levels, and demand on resources, relief is not soon to come. In its 2016-2017 budget request, MFR did not receive funding to pay for the REQUESTED PROJECTS and to meet its daily operational needs. Grants are regularly searched out and applied to, but funding has not been acquired for THESE PROJECTS. MFR is in a difficult position, lacking funding to address its immediate needs to improve the safety of citizens and firefighters and can only meet these critical needs with AFG funds. SOURCES: 3.&4 See in Org. & Community Section 7. AFG NOFO 8. Miami Today • How many vehicles does your organization have in each type or class of vehicle listed below? You must include vehicles that are leased or on long-term loan as well as any vehicles that have been ordered or otherwise currently under contract for purchase or lease by your organization but not yet in your possession. ( Enter numbers only and enter 0 if you do not have any of the vehicles below. ) Type or Class of Vehicle Number of Number of Number Front Line Reserve of Seated Apparatus Apparatus Riding Positions Engines or Pumpers (pumping capacity of 750 gpm or greater and water capacity of 300 gallons or more): 12 8 120 Pumper. Pumper/Tanker. Rescue/Pumper. Foam Pumper. CAFS Pumper, Type I or Type II Engine Urban Interface Ambulances for transport and/or emergency response: 26 12 114 Tankers or Tenders (pumping capacity of less than 750 gallons 0 0 0 per minute (gpm) and water capacity of 1,000 gallons or more): Aerial Apparatus: Aerial Ladder Truck. Telescoping. Articulating. Ladder Towers. Platform, Tiller 6 6 72 Ladder Truck. Quint Brush/Quick attack (pumping capacity of less than 750 gpm and 0 0 0 water carrying capacity of at !east 300 gallons): Brush Truck, Patrol Unit (Pickup w/ Skid Unit). Quick Attack Unit. Mini Pumper. https://eservices.fema.gov/FernaFireGrant/firegrant/jsp/fire2016/appl icationlprinLapp. jsp?s... 7/7/2017 Application Number: EMW-2016-FO-06519 Page 1 I of 32 Type III Engine. Type IV Engine, Type V Engine. Type VI Engine. Type VII Engine Rescue Vehicles: Rescue Squad. Rescue (Light, Medium, Heavy), Technical Rescue Vehicle. Hazardous Materials Unit Additional Vehicles: EMS Chase Vehicle, Air/Light Unit. Rehab Units, Bomb Unit, Technical Support (Command. Operational Support/Supply, Hose Tender, Salvage Truck. ARFF (Aircraft Rescue Firefighting). Command/Mobile Communications Vehicle Fire Department CaII Volume 2015 Summary of responses per year by category (Enter whore number only. If you have no calls for any of the categories, Enter 0) 3 5 2014 2 30 0 13 2013 Fire -NFIRS Series 100 1929 1947 2041 Overpressure Rupture, Explosion, Overheat (No Fire) - NFIRS Series 200 2 5 5 Rescue & Emergency Medical Service Incident NFIRS Series 300 86708 83640 80113 Hazardous Condition (No Fire) - NFIRS Series 400 936 874 774 Service Call - NFIRS Series 500 1657 1468 1422 Good Intent Call - NFIRS Series 600 175 166 306 False Alarm & False Call - NFIRS Series 700 6461 6426 6096 Severe Weather & Natural Disaster - NFIRS Series 800 0 0 0 Special Incident Type - NFIRS Series 900 3 _ 2 2 FIRES How many responses per year by category? (Enter whole number only. If you have no calls for any of the categories. Enter 0) Of the NFIRS Series 100 calls, how many are "Structure Fire" (NFIRS Codes 111-120) 1045 1124 1187 Of the NFIRS Series 100 calls, how many are "Vehicle Fire" (NFIRS Codes 130-138) 380 357 377 Of the NFIRS S.eries 100 calls, how many are "Vegetation Fire" (NFIRS Codes 140-143) 206 160 155 What is the total acreage of all vegetation fires? _ 36 25 17 RESCUE AND EMERGENCY MEDICAL SERVICE INCIDENTS How many responses per year by category? (Enter whole number only. If you have no calls for any of the categories, Enter 0) Of the NFIRS Series 300 calls, how many are "Motor Vehicle Accidents" (NFIRS Codes 322-324) 6444 5717 5250 Of the NFIRS Series 300 calls, how many are "Extrications from Vehicles" (NFIRS Code 352) 109 127 105 Of the NFIRS Series 300 calls, how many are "Rescues" (NFIRS Codes 300, 351, 353-381) 1494 1402 1389 How many EMS -BLS Response Calls 37298 35230 34428 How many EMS-ALS Response Calls 46162 45073 43120 How many EMS -BLS Scheduled Transports 0 0 0 How many EMS-ALS Scheduled Transports 476 555 695 How many Community Paramedic Response Calls 0 0 0 https://eservices. fe na.gov/FetnaFireGrant/firegrant/jsp/fre2016/appiicationlpri.nt_app.j sp?s... 7/7/2017 Application Number: EMW-2016-FO-06519 Page 12 of 32 MUTUAL AND AUTOMATIC AID ' How many responses per year by category? (Enter whole number only. If you have no calls for any of the categorises. Enter 0) How many times did your organization receive Mutual Aid? 3 1 1 How many times did your organization receive Automatic Aid?4 10 8 How many times did your organization provide Mutual Aid? 63 68 47 How many times did your organization provide Automatic Aid? 136 150 92 Of the Mutual and Automatic Aid responses, how many were structure fires? 1 0 1 https://eservices.fema.gov/FemaF ireGrant/tiregrant/j sp/fire2016/application/print_app.jsp?s,.. 7/7/2017 Application Number: EMW-2016-FO-06519 Page 13 of 32 Request Information 1 Select a program for which you are applying. If you are interested in applying under both Vehicle Acquisition and Operations and Safety, and/or regional application you will need to submit separate applications.. Program Name Operations and Safety 2. Will this grant benefit more than one organization? Yes If you answered "Yes" to Question 2. please explain how this request benefits other organizations below: The projects funded by this grant will vastly improve the protection of the residents and property of the City of Miami as well as many other jurisdictions to which MFR provides mutual and automatic aid. This includes automatic aid to the city of Key Biscayne and mutual aid to Miami Dade County and the cities of Coral Gables, Miami Beach, and Hialeah. 3. Enter grant -writing fee associated with the preparation of this request. Enter 0 if there is no fee. $0 * 4. Are you requesting a Micro Grant? A Micro Grant is limited to $25,000 Federal share, Modification to Facilities activity is ineligible for Micro Grants. No Request Details The activities for program Operations and Safety are listed in the table below. Activity Equipment Modify Facilities Personal Protective Equipment Training Wellness and Fitness Programs Number of Entries 1 0 0 1 0 Grant -writing fee associated with the preparation of this request. Equipment Equipment Details 1. What equipment will your organization purchase with this grant? * Please provide a detailed description of the item selected above. Total Cost $ 236,600 $a $0 $ 100,150 $0 $0 Additional Funding $0 $0 $0 $ 355,619 $o Thermal Imaging Camera (Must be NFPA 1801 Compliant) NFPA 1801 compliant Thermal Imaging Cameras with high pixel resolution, automatic image adjustment to changing temperatures, easy operation, and minimal shutter lag. MFR will train members to use the Thermal Imaging Cameras. https:l/eservices.Eema.gov/FemeireGrant/firegrant/jsp/fire2016/application/print_app jsp?s... 7/7/2017 Application Number: EMW-2016-FO-06519 Page 14 of 32 2. Number of units: (whole number only) 26 3. Cost per unit: (whole dollar amounts only: this amount should reflect any volume discounts, rebates, etc.) 4. Generally the equipment purchased under this grant program will: $ 9100 Replace obsolete or damaged equipment that can no longer meet the applicable standards If you selected "Replace obsolete or damaged equipment" (from Q4) above, please specify the age of equipment in years. 5. Will the equipment being requested bring the organization into voluntary compliance with a national standard, e.g. compliance with NFPA, OSHA, etc? In your Narrative Statement, please explain how this equipment will bring the organization into voluntary compliance. 6. Is your department trained in the proper use of the equipment being requested? 7. Are you requesting funding to be trained for these item(s)? (Funding for requested training should be requested in the Equipment Additional Funding section).(Under the Action column select Update Additional Funding) 8. If you are not requesting training funds through this application, will you obtain training for this equipment through other sources? Firefighting Equipment - Narrative 10 Yes Yes No Yes Section # 1 Project Description: In the space provided below, include clear and concise details regarding your organization's projects description and budget. This includes providing local statistics to justify the needs of your department and a detailed plan for how your department will implement the proposed project. Further, please describe what you are requesting funding for, including budget descriptions of the major budget items, i.e., personnel, equipment, contracts, etc. *4000 characters NEED In 2015, MFR responded to over 100,000 alarms in a 35 square miles area; this was one of the top ten call volumes per firefighter in the U.S. We protect almost 1 million people in this city daily. MFRs extensive call volume and multitude of hazardous emergencies and fires it responds to annually makes it imperative that members are able to visualize and quickly assess situations, determine an action plan, and expedite decisions when seconds count. Members need to maintain perspective and orientation to help improve situational awareness and safety, which includes identifying temperature changes to recognize early flashover. They must be able to quickly locate victims and ensure the safety and survival of members and residents and reduce property loss. Therefore, MFR seeks funding to purchase the AFG HIGH PRIORITY:THERMAL IMAGING CAMERAS(TIC),which we use on all structure fires and an array of other incidents. MFR needs TIC to allow members to gather critical information and save time performing size -ups and rescuing victims. TIC will allow members to quickly find victims, locate the seat of a fire and identify structural hazards early, as well as lower risks during interior fireground operations and reduce costs to the community. As of 2015, Miami was 3rd in the number of skyscrapers nationally. Miami is being inundated with larger, elaborate residential dwellings, with large open spaces, multiple void spaces, increasing fuel loads and lightweight building materials. These factors have led to faster fire propagation, shorter time periods before flashover conditions, rapid changes in fire dynamics, and much shorter times to total building collapses. MFR is experiencing volatile fireground behavior in buildings. Having the TIC during size -up can help to spot these problems early without committing members into a position that can lead to death or injury(7). https://eservices.fema.gov/FemaFireGrant/firegrant/jsp/Fire2016/application/print`app jsp?s... 7/7/2017 Application Number: E1v1W-2016-FO-06519 Page 15 of32 50 TIC are needed to replace ours which: LACK NFPA compliance, quality images and features to aid in locating a person in a fire ARE problematic, obsolete at 10 years old, 4 generations old in technology; monochrome and cumbersome FREEZE with the last image taken CONSTANTLY have issues and are unreliable HAVE low battery life, poor resolution, limited application, scarce replacement parts, lagging processors;and DO NOT stay charged and chargers are discontinued/not available A comprehensive RISK ANALYSIS revealed that MFR needs 50 TIC. They will improve members visibility and confidence in fires allowing them to better assess fires and locate victims and help to manage an array of incidents, such as hazardous materials spills/containers, fires and trapped victims to ensure the safety and survival of both members and residents. AFG funding will allow MFR to purchase NFPA 1801 compliant TIC which will increase responder and community safety, increase interagency operability, improve efficiency and improve the level of service to citizens. Budget constraints prevent MFR from purchasing these essential TIC. IMPLEMENTATION Upon notice of award MFR will begin procurement for the TIC and expects no delays. Once received, they will be placed into service department wide and used in every fire. They will immediately impact the effectiveness and efficiency of our emergency response capabilities and our ability to safely respond to calls during hazardous incidents and emergency situations. MFR will train members to use the TIC. REQUEST The cost share of this is provided by MFR using City general revenue funds. MFR obtained cost estimates from vendors and conducted extensive MARKET RESEARCH to determine the type of TIC that will meet its needs. The final selection will be completed when procured. MFR seeks $455,000 to purchase 50 TIC at $9,100 each to ensure the COMPLETION OF THE PROJECT's GOALS of protecting lives and increasing the safety of members and the community and reducing property loss. Section # 2 Cost/Benefit: In the space provided below please explain, as clearly as possible, what will be the benefits your department or your community will realize if the project described is funded (i.e. anticipated savings and/or efficiencies)? Is there a high benefit for the cost incurred? Are the costs reasonable? Provide justification for the budget items relating to the cost of the requested items. *4000 characters MFR BENEFITS MFR greatly needs TIC to conduct operations safely and effectively. New TIC would meet the critical need of improving the effectiveness and safety of MFR firefighters when a lack of effective/functional TIC make it difficult to locate victims and navigate burning buildings. The TIC will improve overhaul effectiveness while decreasing overhaul cps time, the most cancer -causing conditions of a fire. Members will be aware of minor temperature changes and will have early flashover recognition, improving safety. With AFG assistance, MFR will realize a vast improvement in the safety of members and the public and increase the efficiency of its fire operations. The new TIC will result in lower costs from injuries, totaling over $490,000 in 2015 and parts and repairs. In the last 5 years MFR has spent over $30,000 in TIC repairs. There will be an extensive decrease in TIC placed out of service, related costs and battery replacement costs. Firefighters will be apprised of real time information needed to make well informed decisions absent from the risk that occurs without a TIC. MFR members will feel confident and safe as they operate in hazardous incidents, not worrying that their TIC will fail and reduce their ability to both provide life-saving assistance and ensure their safety. MFR will also realize these benefits when TIC enhance firefighter's performance by: REMOVING the need for members to crawl through buildings, looking, listening and groping for the seat of the fire and unconscious victims(9) ALLOWING them to see through smoke and darkness, enabling them to find victims, pin point fires with https://eservices.rema.gov/FemaF ireGrant/firegrant/j sp/iire2016/rapplication/print_app.j sp?s... 7/7/2017 Application Number: EMW-20]6-FO-06519 Page 16 of 32 greater accuracy and recognize structural dangers before they cause injuries and death, complete primary searches quickly and with an added degree of safety(9); make exterior observations of a building to determine the fire's location(10); determine liquid levels or reactions in containers(10) PROVIDING easy image recognition and a thermal profile of a structure to aid in the allocation of resources, direction of operations and deciding on offensive or defensive operations(7) AIDING search and rescue by providing a view of the overall scene and enabling rescuers to identify victims missed with the naked eye(7) REDUCING search time by more than 75%(9) and the likelihood of rekindles after overhaul operations HELPING identify overheating light ballasts or other electrical equipment/wiring, and hot spots in waifs during smoke investigation or overhaul(10) COMMUNITY BENEFITS AFG funds will vastly improve the protection of the residents and property of the City and many jurisdictions to which MFR provides mutual and automatic aid. MFRs ability to save lives will be tremendously improved. Adequately functioning TIC will ensure effective and expedient operations at emergency incidents. This will result in a reduction in property damage and financial losses; 10% decrease in property loss costs is expected. Property damage due to aggressive or unnecessary overhaul wit be decreased and residents will be able to occupy structures faster. JUSTIFICATION FOR BUDGET ITEMS Without funding of the TIC, MFR members will experience decreased visibility in emergency incidents, an increased risk to firefighters and community safety, compromised maximum response efficacy, and increased costs associated with TIC damage and repairs. MFR is suffering from a tremendous shortage of fire ground experience due to massive attrition, 41% of members were hired in the last 3 years, requiring functional TIC to secure their safety. The many benefits of the TIC far outweigh the costs; especially, reducing the probability of lives lost -an immeasurable benefit. The TIC costs are reasonable. MFR obtained quotes and for the funding requested, good quality, compliant and durable equipment that will allow MFR members to save and protect lives and property will be purchased. Section 4 3 Statement of Effect: How would this award impact the daily operations of your department? How would this award impact your department's ability to protect lives and property in your community? *4000 characters MFR strives to provide effective and efficient services to residents while keeping members from harm. MFR has identified a need to replace its obsolete, unreliable THERMAL IMAGING CAMERAS; however, a lack of funding has precluded MFR from completing this crucially important purchase. AFG funding is critical to bringing this PROJECT and the many benefits that will be realized to fruition. MFR's most valuable asset is our personnel who are in jeopardy at times. Recently,two TIC had to be interchanged because of constant malfunctioning at a training fire. On a recent call, not using a TIC, a member suffered large 2nd degree bums from a heated warehouse overhead door he was cutting to gain access. A few years ago during overhaul, a member could not see and was seriously injured when he fell through a vent at a fire. The purchase of reliable TIC will increase members' safety by improving their perspective and orientation and increasing their situational awareness during high risk situations. TIC will increase operational efficiency since they are equipped with time saving technology, which enables members to quickly and efficiently locate fires, members or victims during a fire, and MFR ability to mitigate hazardous incidents. New TIC will eliminate time and money loss to faulty batteries and repairs. The TIC will both decrease the likelihood of members suffering injuries at dangerous incidents and property losses. As a result, MFR will better achieve its goals of protecting lives and increasing the safety of firefighters and the community while reducing property loss. New TIC will provide the following improved operation outcomes: Increased efficiency and reduction of time to perform size -ups Improved allocation of resources at incidents Improved performance of members derived from training based on TIC recordings at MFR emergency responses https://esery ices.feina.gov/FelnaFireGrant/firegrant/jsp/fire2016/application/print_app,jsp?s... 7/7/2017 Application Number: EMW-2O16-TO-06519 Page 17 of32 Improved response capabilities and member safety and protection of the community Increased interagency operability, efficiency and service to citizens With acquisition of the TIC, we will significantly improve NFPA 1801 compliance. Daily, they will increase MFR's effectiveness in saving lives and protecting property, as functional TIC will afford MFR the ability to see and expedite lifesaving tactics in contrast to MFR`s current situation; TIC constantly freeze up which may cause victims or areas to be missed in a fire. In addition, TIC benefit other public safety entities on mutual -aid and automatic aid calls, since MFR will use this equipment to assist them during multi -jurisdictional events. MFR is the 12th highest risk area based on the Metropolitan Statistical Analysis with an array of critical infrastructure that is integral to both Miami and the United States. Infrastructure, such as the National Access Point, Brickell Financial District, Wilkie D. Ferguson Jr, United States Federal Courthouse, and several other heavily populated structures pose a high casualty risk, as well as the possibility of crippling not only the City of Miami's economy, but the nation's economy as well. With the new TIC, MFR will be better equipped and capable of assuring the continued protection of these paramount infrastructures and the public, as well as all other structures in Miami and nearby jurisdictions with the added benefit of increased safety to firefighters. Should this PROJECT not be funded, MFR will continue to have a substantial deficiency in situational awareness. firefighter safety, and protection of the community. MFR will have unreliable TIC and lack critical capabilities. Thus, it is imperative that MFR obtain state of the art TIC to employ on the over 100,000 calls responded to annually to assure the safety and well-being of the communities we serve and the members who serve them. Sources: 7.www.firehouse.com; 8 www.35fire.org/newstic.htm; 9.www.safe-ir.com; 10 www.firerescuemagazine.com Training Program Training Details 1. What type of training are you requesting? Incident Management Course (NFA/EMI/NWFCG) Please provide a detailed description of the Training Program you selected. 2. Generally, this program can best be categorized as: A 24 hour incident command lab along with an 8 hour advanced program designed to facilitate incident management skill development for fire officers by applying the cognitive knowledge gained through previous NIMS Incident Command System 1-200 level. Utilizing instructor led computer aided simulations and radios, students will play the role of incident commander and perform al] 8 functions of command in order to successfully mitigate incidents and manage the resources assigned to them. Training that is evaluated/tested using a national, state, or local standard 3. How many personnel will be trained by this program? 254 4. Generally, the training program provided under this grant: 11 https://eservices. fema.gov/FemaFire(irant/i i regrant/jsp/f i re2()16/application/print_app,j sp?s..., 7/7/2017 Application Number: EMW-2016-FO-065 19 Page 18 of 32 Will bring your department into compliance with applicable NFPA or other standards, please specify: Explanation: The training will directly impact MFR's compliance with NFPA 1561, chapters 5 (Command Structure) and chapter 8 (Command Safety), as well as NFPA 1026, chapter 4 (Incident Commander) and chapter 5 (Safety Officer). This training wilt enable MFR to maintain and strengthen NFPA compliance. 5. Will this training enhance your ability to perform Mutual Aid? If you answered Yes to the question above, please explain. 6. Will this training include members from other fire departments and/or nonaffiliated EMS organizations? 7. Will this training be: Yes The project funded by this grant will vastly improve the protection of the residents and property of the City of Miami as well as many other jurisdictions to which MFR provides mutual and automatic aid. This includes automatic aid to the city of Key Biscayne and mutual aid to Miami Dade County and the cities of Coral Gables, Miami Beach,and Hialeah. No Instructor -led Budget Item - Incident Management Course (NFA/EMI/NWFCG) Item (select one) Specialized " Please provide a detailed description of 254 officers (CFO, Captain, Lieutenant) will attend a 24 hour the item selected above. Incident Command course at a cost of $350 for a total of $88,900. Select Object Class Contractual If you selected other above, please specify * Number of Units: (whole number only) 254 Cost per unit: (whole dollar amounts only: this amount should reflect any volume discounts, rebates, $ 350 etc.) Budget Item - Incident Management Course (NFA/EMI/NWFCG) " Item (select one) Specialized * Please provide a detailed description of 90 officers (CFO, Captain) will also attend an 8 hour Advanced the item selected above Incident Command course at a cost of $125 for a total of $11,250. " Select Object Class If you selected other above, please specify * Number of units: (whole number only) 90 *Cost per unit: (whole dollar amounts only: this amount should reflect any volume discounts, rebates, $ 125 etc.) Contractual Firefighting Training - Additional Funding (optional) hops://eservices.fema.gov/FemaFireGrant/firegrant/jsp/fire2016/application/print_app.jsp?s... 7/7/2017 Application Number: EMW-2016-FO-06519 Page 19 or 32 Budget Object Class Definitions Additional Funding a. Personnel Help $ 355619 b. Fringe Benefits Help $ 0 e. Travel Help $ t) d, Equipment Help $ 0 e. Supplies Hzlo $ 0 f. Contractual Help $ 0 g Construction Help $ 0 h. Other Help $ 0 i. Indirect Charges Help $ 0 j_ State Taxes Help $ 0 Explanation $312,480 in BACKFILL personnel costs will be incurred to cover officers attending a 24 hour incident Command course. Scheduling and shifts were taken into account to minimize the number of backfill hours, although 254 officers are attending the class, only 211 total personnel are needed for backfill. The calculation is as follows: $54.85 per hour * 27 hours * 211 personnel = $312,480 $43,139 in BACKFILL personnel costs will be incurred to cover officers attending an 8 hour Advanced Incident Command course. Scheduling and shifts were taken into account to minimize the number of backfill hours, although 90 officers are attending the class, only 75 total personnel are needed for backfill. The calculation is as follows: $ 63.91 per hour* 9 hours * 75 personnel = $43,139 The Total Cost is $355,619. Firefighting Training - Narrative * Section # 1 Project Description: In the space provided below, include clear and concise details regarding your organization's project's description and budget. This includes providing local statistics to justify the needs of your department and a detailed plan for how your department will implement the proposed project. Further, please describe what you are requesting funding for, including budget descriptions of the major budget items, i.e., personnel, equipment, contracts, etc. *4000 characters NEED Due to massive attrition, Miami Fire Rescue (MFR) has lost a plethora of experience over the last few years. This is due to the economic downturn, when significant pay and benefits cuts along with pension reform led a large number of members to retire. As a result, 41% of MFR has been hired over the last 3 years This has https://eservices.Tema.gov°/Femai ireGrant/liregrant/jsp/fire2016/application/print app._jsp?s... 7/7/2017 Application Number: EMW-2016-FO-06519 Page 20 of 32 resulted in a department wide problem of limited experience, especially among MFR officers (Lieutenants, Captains, and Chiefs) who have very little, if any incident command experience. This situation is of paramount importance as the lack of experience at fire scenes and other incidents presents a pronounced safety concern. Poor command knowledge, skills, and abilities lead to a decreased capability in rapidly mitigating incidents and saving lives and property. The very limited experience of our officers is listed below. It is critical that this is remedied, especially for MFR's chief fire officers who will be managing large incidents most of the time. Average experience in rank of all officers is: Chief Fire Officer- 2.7 years; Captain- 3.1 years; and Lieutenant- 4.7 years. In 2015, MFR responded to over 100,000 calls resulting in one of the top ten call volumes per firefighter in the U.S. MFR's extensive call volume makes it imperative that officers have the knowledge and prioritization skills necessary when they arrive on scene(1). Simulation training is the most effective way to practically reinforce classroom theory with safe, hands-on training (1). MFR officers do not have this training. Therefore, MFR seeks funding to purchase INCIDENT COMMAND SIMULATION TRAINING (ICST), which corresponds to the AFG HIGH PRIORITY: Incident Management Course. REQUEST A comprehensive RISK ANALYSIS revealed that MFR officers are deficient in incident command experience and ability and need ICST to adequately protect the community. This course will educate officers in a number of areas by using City of Miami target hazards in training scenarios, where they will function as incident commander. The ICST is skill based and will include visual and audible scenarios and software, which will be utilized to provide visuals of the impact actions are having on the incident (that is audible explosions). The ICST will utilize MFR policies and procedures and MFR communications equipment and nomenclature to assure optima! preparation for future incidents. The training will test and evaluate students to assure proficiency in incident command simulation and under stress. AFG funding will allow MFR to purchase this NFPA 1026 and 1561 compliant ICST which will increase responder and community safety, enhance interagency operability, improve efficiency and the level of service to citizens. Budget constraints prevent MFR from purchasing this essential ICST. This project's cost share is provided by MFR using City general revenue funds. MFR obtained cost estimates from vendors and conducted extensive MARKET RESEARCH to determine the type of [CST that will meet its needs. MFR seeks $455,769 for INCIDENT COMMAND SIMULATION TRAINING and BACKFILL to ensure the COMPLETION OF THE PROJECT's GOALS of protecting lives and increasing the safety of firefighters and the community and reducing property loss. The costs are: Contractual: 254 (CFO, Captain, Lieutenant) - 24 hr class =$88,900 90 (CFO/Captain) - advanced 8 hr class = $11,250 Personnel: BACKFILL- $355,619 IMPLEMENTATION Upon notice of award MFR will immediately begin the procurement process for the ICST and expects no delays. Once funding is received, the course will be taken by officers department wide and applied to every fire. This ICST will immediately impact the effectiveness and efficiency of our emergency response capabilities and our ability to safely respond to calls during hazardous incidents and emergency situations. This will be accomplished within 1 year. Source: 1. fireapparatusmagazine. com * Section # 2 Cost/Benefit: In the space provided below please explain, as clearly as possible, what will be the benefits your department or your community will realize if the project described is funded (i.e. anticipated savings and/or efficiencies)? Is there a high benefit for the cost incurred? Are the costs reasonable? Provide justification for the budget items relating to the cost of the requested items. *4000 characters MFR BENEFITS MFR greatly needs INCIDENT COMMAND SIMULATION TRAINING (ICST) to conduct operations safely and https://eservices.fetna.gov/FemaFireGrant/fi.regrant/jsp/fire2016/application/print_app jsp?s... 7/7/2017 Application Number: EMW-2016-FO-06519 Page 21 of 32 effectively. ICST will provide the confidence, direction and the training needed for MFR to function seamlessly during high stress events while also ensuring the safety and accountability of all members. With AFG assistance, MFR will realize a vast improvement in the safety of members and the public and increase our efficiency and effectiveness in resource allocation and ability to successfully and safely mitigate incidents. The ICST will reduce injuries and property loss costs by using simulations, which will extensively improve the skills and abilities officers need in actual events. Officers will acquire practical scenario driven experience, during which they will be able to visualize incidents, utilize MFR communications equipment, terminology, procedures and command and direct units. The course will also teach our officers how to react and perform when things go wrong; they will acquire the expertise to readdress and reassess incidents under stress and dynamic situations. Officers will also learn to escalate and demobilize incidents as things evolve and improve their working knowledge of the NIMS Incident Command System. MFR officers will also significantly increase their ability to: ASSUME, announce and establish command from an effective operating position RAPIDLY evaluate situations (size up) INITIATE, maintain and control the communications process IDENTIFY the overall strategy, develop an incident Action Plan (IAP), and assign resources consistent with the IAP and standard operating procedures DEVELOP an effective incident organization PROVIDE tactical objectives REVIEW, evaluate and revise an IAP APPLY fire service best practices with regards to strategic and tactical elements involved in managing the simulated incidents PROVIDE for the continuity, transfer and termination of command The ICST will also benefit and enhance officers' performance by providing: emergency -speed realism in a safe environment and in a time -effective manner with easily replicable incidents(1), COMMUNITY BENEFITS AFG funds will vastly improve the protection of the residents and property of the City and many jurisdictions to which MFR provides mutual and automatic aid. MFR's ability to save lives and protect property will be tremendously improved. Effective incident command will result in more productive operations, which will significantly improve MFR's ability to mitigate an array of incidents and save lives in Miami and other jurisdictions where mutual and automatic aid are provided. Officers will apply the knowledge acquired in the INCIDENT COMMAND SIMULATION TRAINING and MFR will mitigate incidents faster and victims will be rescued quicker as units/resources will be allocated in an expeditious and effective manner. This will result in lives saved and an expected reduction of 10°./0 in injuries related to incident operations, property damage and financial losses. JUSTIFICATION FOR BUDGET ITEMS Without funding of the INCIDENT COMMAND SIMULATION TRAINING, MFR officers will continue to lack the critical skills and abilities needed to effectively utilize incident command to manage an incident. There will be an increased risk to firefighters and community safety, and compromised maximum response efficacy. Officers' shortage of fire ground experience needs to be remedied before casualty strikes, which is unfortunately a realistic possibility in the near future, and thus a grave concern. The ICST is a cost effective and reasonable way to address this issue. Its many benefits far outweigh the costs; especially, reducing the probability of lives lost- an immeasurable benefit. For the funding requested, excellent quality and NFPA compliant training will be acquired to enable MFR members to save and protect lives and property. • Section It 3 Statement of Effect: How would this award impact the daily operations of your department? How would this award impact your department's ability to protect lives and property in your community? *4000 characters MFR strives to provide effective and efficient services to residents while keeping firefighters safe. At this time MFR officers lack incident command experience and ability, needed to competently mitigate an array of https://cservices,fema.gov/FemaFireGrant/fire;rant/j sp/fire2016/application/print_app.jsp?s,.. 7/7/2017 Application Number: EMW-2016-FO-06519 Page 22 of 32 incidents; a lack of funding has hindered MFR from acquiring the INCIDENT COMMAND SIMULATION TRAINING it needs. AFG funding is critical to bringing this training and the many benefits that will be attained to fruition. With ICST, officers will become more educated about and proficient in incident command and will be able to adequately protect the community and members. MFR officers will obtain the skills and abilities needed to function effectively as an incident commander and all 8 functions of command in order to successfully mitigate incidents and utilize resources. LNCIDENT COMMAND SIMULATION TRAINING will increase MFR's interagency operability and level of service to citizens. This is especially important, as MFR responds to every fire and large incident in a neighboring city as part of automatic aid and several emergencies in other neighboring municipalities as part of mutual aid. ICST will allow officers to substantially augment their incident command experience and expertise resulting in increased safety on scene and more efficient operations. Resources will be allocated more effectively and operations will be effectuated in a more rapid and efficient manner. ICST will instill the assurance needed for officers to function flawlessly during stressful events, these types of events are known to correlate to indecisiveness and poor decision making. Officers' knowledge, skills and abilities will heighten and result in increased capability in rapidly mitigating incidents and saving lives. They will develop the prioritization skills critical to effectively command incidents. With INCIDENT COMMAND SIMULATION TRAINING, we will strengthen NFPA 1026 and 1561 compliance. Daily, MFR will increase effectiveness in saving lives and protecting property. MFR officers will gain experience and abilities in managing an array of incidents from several structure fires to hazardous materials accidents, mass casualty incidents and Mayday calls. This will afford officers the tools needed to also assure the safety of MFR members by providing them the skills needed to effectively manage accountability and resource management. MFR is the 12th highest risk area based on the Metropolitan Statistical Analysis with an array of critical infrastructure that is integral to both Miami and the United States.. Infrastructure, such as the National Access Point, Brickell Financial District, Wilkie D. Ferguson Jr. U. S. Federal Courthouse, and several other heavily populated structures pose a high casualty risk and the possibility of crippling not only the City of Miami's economy, but the nation's economy as well. With ICST, MFR will be better equipped and capable of ensuring the continued protection of these paramount infrastructures and the public, and all other structures in Miami and other jurisdictions with the added benefit of increased safety to members. Should this PROJECT not be funded, MFR will continue to have a substantial deficiency in incident command, firefighter safety, and protection of the community. MFR injuries will likely rise, our ability to effectively address hazardous incidents will decrease, and property losses will increase as officers who lack experience will be tasked with managing these incidents. MFR will lack a critical and paramount capability. This is especially important during these times as we are faced with emerging threats ranging from active shooter scenarios to large explosions and building collapses. Thus, it is imperative that MFR obtain the requested INCIDENT COMMAND SIMULATION TRAINING to employ on the over 100,000 calls responded to yearly to ensure the safety and well-being of the communities we serve and the members who serve them. Budget Budget Object Class a. Personnel $ 355,619 b Fringe Benefits $ 0 c. Travel $ 0 $ 236,600 littps://eservices.ferna.gov/FemaFireGrant/firegrant/jsp/tire2016/application/print app.jsp?s... 7/7/2017 Application Number: EMW-2016-FO-06519 Page 23 of 32 d Equipment e. Supplies f. Contractual g. Construction h. Other i. Indirect Charges j. State Taxes Federal and Applicant Share Federal Share $ 629,427 Applicant Share $ 62,942 Applicant Share of Award (%) 10 Non -Federal Resources (The combined Non -Federal Resources must equal the Applicant Share of $ 62,942) $0 $0 $0 a. Applicant $ 62,942 b. State $0 c. Local $0 d. Other Sources $ 0 If you entered a value in Other Sources other than zero (0), include your explanation below. You can use this space to provide information on the project, cost share match, or if you have an indirect cost agreement with a federal agency. Total Budget $ 692,369 https://eservices. fema.gov/FernaFireGrant/f iregrant/jsp/fire2016/application/pr•int_app.jsp?s... 7/7/2017 Application Number: EMW-2016-FO-06519 Page 24 of 32 Narrative Statement For 2t011 and on, the Narrative section of the AFG application has been modified. You will enter individual narratives for the Project Description, Cost -Benefit, Statement of Effect, and Additional Information in the Request Details section for each Activity for which you are requesting funds. Please return to the Request Details section for further instructions. You will address the Financial Need in Applicant Characteristics 11 section of the application. We recommend that you type each response in a Word Document outside of the grant application and then copy and paste it into the spaces provided within the application. hops://eservices. ferna.pov/FeniaFircG ran t/f iregranti j sp/fire2016/applicat ion/print_app.jsp'?s... 7/7/2017 Application Number: EMW-2016-FO-06519 Page 25 of 32 Assurances and Certifications FEMA Form SF 424E You must read and sign these assurances. These documents contain the Federal requirements attached to all Federal grants including the right of the Federal government to review the grant activity. You should read over the documents to become aware of the requirements. The Assurances and Certifications must be read, signed, and submitted as a part of the application. Note: Fields marked with an * are required. O.M.B Control Number 4040-0007 Assurances Non -Construction Programs Note: Certain of these assurances may not be applicable to your project or program. If you have any questions, please contact the awarding agency. Further, certain Federal awarding agencies may require applicants to certify to additional assurances. If such is the case, you will be notified. As the duly authorized representative of the applicant I certify that the applicant: 1. Has the legal authority to apply for Federal assistance and the institutional, managerial and financial capability (including funds sufficient to pay the non -Federal share of project costs) to ensure proper planning, management and completion of the project described in this application. 2. Will give the awarding agency, the Comptroller General of the United States, and if appropriate, the State, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the award; and will establish a proper accounting system in accordance with generally accepted accounting standards or agency directives_ 3. Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain. 4. Will initiate and complete the work within the applicable time frame after receipt of approval of the awarding agency. 5. Will comply with the Intergovernmental Personnel Act of 1970 (42 U.S.C, Section 4728- 4763) relating to prescribed standards for merit systems for programs funded under one of the nineteen statutes or regulations specified in Appendix A of OPM's Standards for a Merit System of Personnel Administration (5 C.F.R. 900, Subpart F). 6. Will comply with all Federal statutes relating to nondiscrimination. These include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352) which prohibits discrimination on the basis of race, color or national origin; (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. Sections 1681-1683, and 1685-1686), which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. Section 794), which prohibits discrimination on the basis of handicaps; (d) the Age Discrimination Act of 1975, as amended (42 U.S.C. Sections 6101-6107), which prohibits discrimination on the basis of age; (e) the Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; (f) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; (g) §§523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. §§290 dd-3 and 290 ee-3), as amended, relating to confidentiality of alcohol and drug abuse patient records; (h) Title VIII of the Civil Rights Acts of 1968 (42 U.S.C. Section 3601 et seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; (i) any other nondiscrimination https://eservices.Cema.gov/FemaFireGrant/firegrant/jsp/fire2016/application/print app.jsp?s... 7/7/2017 Application Number: EMW-2016-FO-06519 Page 26 of 32 provisions in the specific statute(s) under which application for Federal assistance is being made; and (j) the requirements of any other nondiscrimination statute(s) which may apply to the application. 7. Will comply, or has already complied, with the requirements of Title II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91-646) which provide for fair and equitable treatment of persons displaced or whose properly is acquired as a result of Federal or federally -assisted programs. These requirements apply to all interest in real property acquired for project purposes regardless of Federal participation in purchases. 8. Will comply, as applicable, with provisions of the Hatch Act (5 U.S.C. §§1501-1508 and 7324-7328) which limit the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. 9. Will comply, as applicable, with the provisions of the Davis -Bacon Act (40 U.S.C. §§276a to 276a-7), the Copeland Act (40 U.S.C. §276c and 18 U.S.C. §874), and the Contract Work Hours and Safety Standards Act (40 U.S.C. §§327-333), regarding labor standards for federally -assisted construction subagreements. 10. Will comply, if applicable, with flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (P.L. 93-234) which requires recipients in a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition is $10,000 or more. 11. Will comply with environmental standards which may be prescribed pursuant to the following: (a) institution of environmental quality control measures under the National Environmental Policy Act of 1969 (P.L. 91-190) and Executive Order (EO) 11514; (b) notification of violating facilities pursuant to EO 11738; (c) protection of wetlands pursuant to EO 11990; (d) evaluation of flood hazards in floodplains in accordance with EO 11988; (e) assurance of project consistency with the approved State management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. §§1451 et seq.); (f) conformity of Federal actions to State (Clean Air) Implementation Plans under Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. §§7401 et seq.); (g) protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended (P.L. 93-523); and, (h) protection of endangered species under the Endangered Species Act of 1973, as amended (P.L. 93-205). 12. Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. Section 1271 et seq.) related to protecting components or potential components of the national wild and scenic rivers system. 13. Will assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of 1966, as amended (16 U.S.C. 470), EO 11593 (identification and protection of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. 469a-1 et seq.). 14. Will comply with P.L. 93-348 regarding the protection of human subjects involved in research, development, and related activities supported by this award of assistance. 15. Will comply with the Laboratory Animal Welfare Act of 1966 (P.L. 89-544, as amended, 7 U.S.C. 2131 et seq.) pertaining to the care, handling, and treatment of warm blooded animals held for research, teaching, or other activities supported by this award of assistance. 16. Will comply with the Lead -Based Paint Poisoning Prevention Act (42 U.S.C. Section 4801 et seq.) which prohibits the use of lead based paint in construction or rehabilitation of residence structures. 17. Will cause to be performed the required financial and compliance audits in accordance with the Single Audit Act Amendments of 1996 and OMB Circular No. A-133, "Audits of States. Local Governments, and Non -Profit Organizations." 18. Will comply with all applicable requirements of all other Federal laws, executive orders, regulations and policies governing this program. https://eservices.Tema.gov/FemaFireGrnnt/firegrant/j sp/f ire2016/application/print_app.jsp?s... 7/7/2017 Application N Lumber: E~ MWV-2016-FQ-06519 Page 27 of 32 Signed by Adrian Plasencia on 11/18/2016 https://eserviees.feria.gov/FernaFireGrant/firegrant/jjsp/fire2016/application/print_app jsp?s... 7/7/2017 Application Number: EMW-2016-F0-06519 Page 28 ot'32 Form 20-16C You must read and sign these assurances. Certifications Regarding Lobbying, Debarment, Suspension and Other Responsibility Matters and Drug -Free Workplace Requirements. Note: Fields marked with an ' are required. O.M.B Control Number 1660-0025 Applicants should refer to the regulations cited below to determine the certification to which they are required to attest. Applicants should also review the instructions for certification included in the regulations before completing this form_ Signature on this form provides for compliance with certification requirements under 44 CFR Part 18, "New Restrictions on Lobbying: and 44 CFR Part 17, "Government -wide Debarment and Suspension (Non -procurement) and Government -wide Requirements for Drug -Free Workplace (Grants)." The certifications shaii be treated as a material representation of fact upon which reliance will be placed when the Department of Homeland Security (DHS) determines to award the covered transaction, grant. or cooperative agreement. 1. Lobbying A. As required by the section 1352, Title 31 of the US Code, and implemented at 44 CFR Part 18 for persons (entering) into a grant or cooperative agreement over $100,000, as defined at 44CFR Part 18, the applicant certifies that: (a) No Federal appropriated funds have been paid or will be paid by or on behalf of the undersigned to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of congress, or an employee of a Member of Congress in connection with the making of any Federal grant, the entering into of any cooperative agreement and extension, continuation, renewal amendment or modification of any Federal grant or cooperative agreement. (b) If any other funds than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of congress, or an employee of a Member of Congress in connection with this Federal grant or cooperative agreement, the undersigned shall complete and submit Standard Form LLL, "Disclosure of Lobbying Activities", in accordance with its instructions. (c) The undersigned shall require that the language of this certification be included in the award documents for all the sub awards at all tiers (including sub grants, contracts under grants and cooperative agreements and sub contract(s)) and that all sub recipients shall certify and disclose accordingly. 2. Debarment, Suspension and Other Responsibility Matters (Direct Recipient) A. As required by Executive Order 12549, Debarment and Suspension, and implemented at 44CFR Part 67, for prospective participants in primary covered transactions, as defined at 44 CFR Part 17, Section 17.510-A, the applicant certifies that it and its principals: (a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily excluded from covered transactions by any Federal department or agency. (b) Have not within a three-year period preceding this application been convicted of or had a civilian judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain or perform a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property. https://eservices.fema.gov/FennaFireGrant/fircgrant/jsp/fire2016/application/print_app.jsp?s... 7/7/2017 Application Number: EMW-2016-F0-06519 Page 29 ol'32 (c) Are not presently indicted for or otherwise criminally or civilly charged by a government entity (Federal State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification: and (d) Have not within a three-year period preceding this application had one or more public transactions (Federal, State, or local) terminated for cause or default; and B. Where the applicant is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this application. 3. Drug -Free Workplace (Grantees other than individuals) As required by the Drug -Free Workplace Act of 1988, and implemented at 44CFR Part 17, Subpart F, for grantees, as defined at 44 CFR part 17, Sections 17.615 and 17.62e: (A) The applicant certifies that it will continue to provide a drug -free workplace by: (a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; (b) Establishing an on -going drug free awareness program to inform employees about: (1) The dangers of drug abuse in the workplace; (2) The grantees policy of maintaining a drug -free workplace; (3) Any available drug counseling, rehabilitation and employee assistance programs; and (4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; (c) Making it a requirement that each employee to be engaged in the performance of the grant to be given a copy of the statement required by paragraph (a); (d) Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will: (1) Abide by the terms of the statement and (2) Notify the employee in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction. (e) Notifying the agency, in writing within 10 calendar days after receiving notice under subparagraph (d)(2) from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, including position title, to the applicable DHS awarding office, i.e. regional office or DHS office. (f) Taking one of the following actions, against such an employee, within 30 calendar days of receiving notice under subparagraph (d)(2), with respect to any employee who is so convicted: (1) Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or (2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement or other appropriate agency. (g) Making a good faith effort to continue to maintain a drug free workplace through implementation of paragraphs (a), (b), (c), (d), (e), and (f). https:Ileservices.lema.gov/Fema1'ireGrant/fire];rant/jsp/fire2016/application/print_app.jsp?s.,. 7/7/2017 Application Number: Ella W-2016-FO-06519 Page 30 of 32 (8) The grantee may insert in the space provided below the site(s) for the performance of work done in connection with the specific grant: Place of Performance Street City State Z p Action If your place of performance is different from the physical address provided by you in the Applicant Information, press Add Place of Performance button above to ensure that the correct place of performance has been specified. You can add multiple addresses by repeating this process multiple times. Section 17,630 of the regulations provide that a grantee that is a State may elect to make one certification in each Federal fiscal year. A copy of which should be included with each application for DHS funding. States and State agencies may elect to use a Statewide certification. Signed by Adrian Plasencia on 11/18/2016 https://eservices.Tema.gov/FeinaFire0ram/tiregrant/jsp/tire2016/application/print_app.jsp?s... 7/7/2017 Application Number: FMW-2016-F0-O6519 Page 31 of 32 FEMA Standard Form LLL Only complete if applying for a grant for more than $100,000 and have lobbying activities. See Form 20- 16C for lobbying activities definition. https://eservices,tema.gov/FemaFireGrant/firegrant/jsp/fire2016/application/print_app.j sp?s... 7/7/2017 Application Number: EIv1VV-2016-FO-06519 Page 32 of 32 Submit Application Application 100% complete, Submitted Please click on any of the following links to visit a particular section of your application. Once all areas of your application are complete, you may submit your application. Application Area Applicant's Acknowledgements Complete Overview Complete Contact Information Complete Applicant Information Complete Applicant Characteristics (I) Complete Applicant Characteristics (II) Complete Department Call Volume Complete Request Information Complete Request Details Complete Budget Complete Assurances and Certifications Complete PLEASE READ THE FOLLOWING STATEMENTS BEFORE YOU SUBMIT. Status YOU WILL NOT BE ALLOWED TO EDIT THIS APPLICATION ONCE IT HAS BEEN SUBMITTED. If you are not yet ready to submit this application, save it, and log out until you feel that you have no more changes. When you submit this application, you, as an authorized representative of the organization applying for this grant, are certifying that the following statements are true: To the best of my knowledge and belief, all data submitted in this application are true and correct. This application has been duly authorized by the governing body of the applicant and the applicant will comply to the Assurances and Certifications if assistance is awarded. To sign your application, check the box below and enter your password in the space provided. To submit your application, click the Submit Application button below to officially submit your application to FEMA. Note: The primary contact will be responsible for signing and submitting the application. Fields marked with an • are required. I, Adrian E Plasencia, am hereby providing my signature for this application as of 19-Apr-2017. https://eservices.Pema.gov/FeniaFireGrant/firegrant/jsp/lire2016/application/print_app.jsp?s... 7/7/2017