HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM
File ID: #2754
Date: 08/11/2017
Commission Meeting Date: 09/19/2017
Requesting Department: Department of
Information Technology and General Services
Administration
Sponsored By:
District Impacted: All
Type: Resolution
Subject: Piggyback - Radio System Professional Consulting Services
Purpose of Item:
The nature of this item is to establish a resolution authorizing the piggyback of the City
of Oklahoma Contract No. OCITY007 for Radio System Professional Consulting
Services, pursuant to Section 18-111 of the Code of the City of Miami, with Tusa
Consulting Services (Tusa), which was competitively solicited for five (5) years, effective
December 30, 2014, and will expire December 29, 2019, and further amended to
include consulting services support of the City of Oklahoma Public Safety P25 Trunked
Radio System Upgrade Implementation, effective April 25, 2017, subject to any
extensions and/or replacement contracts by the City of Oklahoma; allocating funds from
various sources of funds; subject to the availability of funds and budgetary approval at
the time of need.
Background of Item:
On May 25, 2017, the Miami City Commission approved Resolution R-17-0248 for the
purchase of an 800 MHz Digital Trunked Simulcast Network System ("System") for the
City of Miami's Police, Fire, and General Departments, pursuant to Request for
Proposals 592382. The System is being financed through a tax-exempt lease purchase
agreement.
Due to the complexity of the project, the City has an immediate need for a Consultant to
provide overall project management for the installation and implementation of the
System, and will assist the City with required tax-exempt financed equipment ongoing
compliance.
The Consultant will be intricately involved in the following phases of the project:
1) Kick off;
2) System design review;
3) Installation and transition plan;
4) Fleetmap, development, user radio template design;
5) Factory acceptance testing;
6) New system construction oversight;
7) Civil construction oversight;
8) Radio system installation oversight;
9) System acceptance testing;
10) Coverage acceptance testing;
11) Cutover planning and execution; and
12) Punch list, final inspection and system acceptance.
This resolution is to authorize the piggyback and use of the competitively bid, City of
Oklahoma contract for the services. The estimated fiscal impact for the services is
approximately $250,000, over a period of twenty-four (24) months.
Budget Impact Analysis
Item is an Expenditure
Item is NOT funded by Bonds
Total Fiscal Impact:
$187,900.00 (estimated for a period of up to 24 months)
General Account No: As required by Department
Reviewed B
Department of Information Technology
Review Completed 08/15/2017 6:17 AM
Department of General Services Administration
Head Review
Department of Procurement
Office of Management and Budget
Office of Management and Budget
Office of Management and Budget
City Manager's Office
City Manager's Office
City Manager's Office
Legislative Division
Office of the City Attorney
Office of the City Attorney
City Commission
City Commission
Office of the Mayor
Office of the City Clerk
Completed
Annie Perez
Adine Cordero
Donovan Dawson
Christopher M Rose
Alberto N. Parjus
Fernando Casamayor
Daniel J. Alfonso
Marta Gomez
Barnaby L. Min
Victoria Mendez
Nicole Ewan
Nicole Ewan
Mayor's Office
City Clerk's Office
Kevin E Burns IT Department Head
Ricardo Falero
08/15/2017 8:31 AM
Procurement Review
GSA Budget Analyst Review
IT Budget Analyst Review
Budget Review
Assistant City Manager Review
Assistant City Manager Review
City Manager Review
Legislative Division Review
Deputy City Attorney Review
Approved Form and Correctness
Meeting
Meeting
GSA Department
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Signed by the Mayor Completed
Signed and Attested by the City Clerk Completed
08/17/2017 10:45 AM
08/17/2017 6:43 PM
08/22/2017 5:20 PM
08/23/2017 9:42 AM
08/23/2017 1:55 PM
08/28/2017 5:01 PM
08/28/2017 5:11 PM
08/28/2017 5:20 PM
08/31/2017 5:02 PM
09/01/2017 5:06 PM
09/14/2017 9:00 AM
09/19/2017 9:00 AM
09/20/2017 4:03 PM
09/20/2017 4:39 PM
City of Miami
Legislation
Resolution
Enactment Number: R-17-0400
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 2754 Final Action Date:9/19/2017
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
AUTHORIZING THE PROCUREMENT OF A CONSULTANT TO PROVIDE OVERALL
MANAGEMENT FOR THE INSTALLATION AND IMPLEMENTATION OF THE 800
MHZ DIGITAL SIMULCAST NETWORK SYSTEM, PURSUANT TO SECTION 18-111
OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED, UTILIZING THE
COMPETITIVELY SOLICITED AND EXISTING CITY OF OKLAHOMA CITY
CONTRACT NO. OCITY007, EFFECTIVE THROUGH DECEMBER 29, 2019,
SUBJECT TO ANY RENEWALS, EXTENSIONS, AND/OR REPLACEMENT
CONTRACTS BY THE CITY OF OKLAHOMA CITY; ALLOCATING FUNDS FROM THE
VARIOUS SOURCES OF FUNDS FROM THE END USER DEPARTMENTS,
SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT
THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO EXECUTE THE
SUPPLEMENTAL AGREEMENT WITH TUSA CONSULTING SERVICES II, L.L.C., IN
SUBSTANTIALLY THE ATTACHED FORM; FURTHER AUTHORIZING THE CITY
MANAGER TO NEGOTIATE AND EXECUTE ALL OTHER DOCUMENTS, INCLUDING
ANY AMENDMENTS AND MODIFICATIONS TO THE SUPPLEMENTAL
AGREEMENT, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AS MAY BE
NECESSARY FOR SAID PURPOSE AND IN COMPLIANCE WITH THE TAX EXEMPT
FINANCING FOR THE SYSTEM.
WHEREAS, the City of Miami ("City") has a need for the procurement of an 800
MHZ Digital Trunked Simulcast Network System ("System") as part of the ongoing
efforts to upgrade and enhance two-way radio communications throughout the City,
specifically for the City's Police and Fire -Rescue Departments; and
WHEREAS, on May 25, 2017, the City Commission adopted Resolution No. 17-
248 for the purchase of said System; and
WHEREAS, the System is being financed through a tax-exempt lease
purchase agreement; and
WHEREAS, the City now has an immediate need for an experienced
consultant to provide overall management for the installation and implementation of
the; and
WHEREAS, pursuant to Section 18-111 of the Code of the City of Miami,
Florida, as amended ("City Code"), the Chief Procurement Officer has determined that
the awarded contract between the City of Oklahoma City and Tusa Consulting Services
II, L.L.C. ("Consultant") was entered into pursuant to a competitive process in
compliance with the City's laws, policies, and procedures; and
WHEREAS, the Consultant shall comply and shall assist the City to comply with
the tax-exempt financing compliance and other ongoing compliance for the System
required by the City's Master Equipment Lease Purchase Agreement, dated August 18,
2017, with Signature Public Funding Corp. and with the Tax Compliance Certificate
related thereto; and
WHEREAS, funds will be allocated from various sources of funds from the
user departments as they may become available;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution
are adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The procurement of consulting services to provide overall management
for the installation and implementation of the System, pursuant to Section 18-111 of the City
Code, utilizing the competitively solicited and existing City of Oklahoma City 's Contract No.
OCITY007, effective through December 29, 2019, subject to any renewals, extensions, and
replacement contracts by the City of Oklahoma City, is authorized, with funds allocated from
various sources of funds from the end user departments subject to the availability of funds
and budgetary approval at the time of need.
Section 3. The City Manager is authorizedt to execute the Supplemental
Agreement with Consultant, in substantially the attached form.
Section 4. The City Manager is further authorized' to negotiate and execute all other
documents, including any amendments and modifications to the Supplemental Agreement,
in a form acceptable to the City Attorney, as may be necessary for said purpose and in
compliance with the tax-exempt financing for the System.
Section 5. This Resolution shall become effective immediately upon its adoption
and signature of the Mayor.2
APPROVED AS TO FORM AND CORRECTNESS:
ndez, City ttor ey 9/1/2017
1 The herein authorization is further subject to compliance with all requirements that may be imposed by
the City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code
provisions.
2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days
from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.