HomeMy WebLinkAboutMemo to Mayor and Commissioners re EV for 2017 Election – SR 9.14.17CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO :
FROM:
Honorable Mayor and
Members of the City Commission
Todd B. Hannon
City Clerk
z
August 29, 2017
DATE : FILE :
SUBJECT :
REFERENCES:
Early Voting Sites/Schedule — 2017
General Municipal Election and Run -
Off Election (if necessary)
ENCLOSURES: Early Voting Site Locations Map
In preparation for the November 7, 2017 City of Miami General Municipal Election for Mayor and
Commission Districts 3, 4 and 5, the second and final reading of an ordinance regarding the
establishment of early voting sites and schedule (dates and times) has been placed on the agenda for the
September 14, 2017 Miami City Commission Meeting.
For your information, Florida Statute §101.657(e) enables municipalities to provide early voting in
municipal elections that are not held in conjunction with county or state elections. A municipality may
designate as many sites as necessary and shall conduct its activities providing that:
• Early voting sites are limited to a main or branch office of the supervisor of elections, city hall,
public library, fairground, civic center, courthouse, county commission building, stadium, convention
center, government -owned senior center, or government -owned community center; and
• The supervisor of elections shall designate each early voting site by no later than the 30th day
prior to an election and shall designate an early voting area at each early voting site; and
• All early voting sites shall allow any person in line at the closing of an early voting site to vote.
The Office of the City Clerk, in coordination with the Miami -Dade Elections Department, has selected
the following seven (7) locations to utilise as early voting sites. Please be aware that the Allapattah
Branch Library, originally planned as an early voting site, will no longer be a viable option due to
construction delays taking place at the facility. Instead, Juan Pablo Duarte Park Community Center,
located within 0.6 miles of the library, has been approved by the Miami -Dade County Elections
Department as an authorized early voting site.
LOCATION
TYPE
ADDRESS
ZIP
Hispanic Branch Library
Public Library
1398 SW 1st St.
33135
Juan Pablo Duarte Park
Community Center
Community Center
1776 NW 28th St.
33142
Lemon City Branch Library
Public Library
430 NE 61st St.
33137
Miami City Hall
City Hall
3500 Pan American Dr.
33133
Shenandoah Branch Library
Public Library
2111 SW 19th St.
33145
Stephen P. Clark Center
MDC Elections
Branch Office
111 NW 1st St.
33128
West Flagler Branch Library
Public Library
5050 West Flagler St.
33134
An updated map of the early voting sites referenced above is included with this memo for your reference.
Please be advised that all registered voters in the City of Miami will be able to vote at any of the early
voting sites, as the voting machines will print customized ballots on demand from the optical scan (paper
ballot) system.
Early voting sites for the general election are proposed to be open for nine (9) days beginning on
Saturday, October 28, 2017, and ending on Sunday, November 5, 2017. The proposed schedule for early
voting for the general election includes the following dates and times:
Saturday
OCT 28
Sunday
OCT 29
8 AM - 4 PM
8A\I-4PM
Monday
OCT 30
Tuesday
OCT 31
Wednesday
NOV 1
Thursday
NOV 2
Friday
NOV 3
Saturday
NOV 4
Sunday
NOV 5
7AM-7P\I
7AM-7PM
7AMI-7PM
7AM-7PM
7AM-7PM
8AM-4PM
8AM-4PMi
For your information, a run-off election, if required, will be held on Tuesday, November 21, 2017. The
early voting schedule for the run-off election was initially proposed to begin on Tuesday, November 14,
2017, and end on Sunday, November 19, 2017. Recently, I was informed by the Miami -Dade County
Elections Department that Tuesday, November 14, 2017, was no longer a viable date for early voting to
begin. The Elections Department explained that more time will be needed to calibrate and set up the
early voting machines for the run-off election in addition to the time needed to create the run-off election
ballots to be used at the early voting sites. As a result, the earliest that early voting can begin is Friday,
November, 17, 2017. The proposed schedule for early voting for the run-off election includes the
following dates and times:
Friday
NOV 17
Saturday
NOV 18
Sunday
NOV 19
7.\M-7PM
8AM-4PM
8AM-4PM
Please note that the early voting sites selected for a run-off election will depend upon the office(s)
requiring a run-off election. With this in mind, the City Clerk will have the ability to reduce the number
of early voting site(s) for a run-off election accordingly.
For your information, it is estimated that each early voting site will cost S3,200 per site/per day.
If you have any questions regarding this information, please contact Sandra Forges, Elections
Coordinator, at sforgesa,miamigov.com or 305-250-5369.
cc: Daniel J. Alfonso, City Manager
Victoria Mendez, City Attorney
Christina White, Supervisor of Elections, Miami -Dade County
Miriam Rivera, Early Voting Section Supervisor, Miami -Dade County
George W'ysong, Assistant City Attorney
Anna Medina, Agenda Coordinator
Olga Zamora, Chief of I Iearing Boards
Alberto Garcia, Sergeant -at -Arm
7
City of Miami Early Voting Sites
LOCATION
ADDRESS
ZIP
Hispanic Branch Library
1398 SW 1st Street
33135
Juan Pablo Duarte Park Community Center
1776 NW 28th Street
33142
Lemon City Branch Library
430 NE 61st Street
33137
Miami City Hall
3500 Pan American Drive
33133
Shenandoah Branch Library
2111 SW 19th Street
33145
Stephen P. Clark Center
111 NW 1st Street
33128
West Flagler Branch Library
5050 West Flagler Street
33134
SW tbIH SI
Legend
* Early Voting Sites
City Boundary
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LIBRARY
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Commission Districts
District 1
District 2
District 3
District 4
District 5
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