HomeMy WebLinkAboutMemo - Award RecommendationCITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Daniel J. Alfonso
City Manager
FROM: Annie Perez, CPPO
DATE: June 15, 2017 FILE:
SUBJECT: Recommendation of Award for
Little Haiti Soccer Park, B-40516
REFERENCES: Invitation to Bid ("ITB") No.
Procurement Directo°j + 16-17-004
ENCLOSURES: Bid Security List
RECOMMENDATION:
Based on the findings below, the Department of Procurement (Procurement) hereby recommends
that the referenced Project be awarded to West Construction, Inc (West), who has been
determined to be the lowest responsive and responsible Bidder, for Invitation to Bid (ITB) No. 16-
17-004 — Little Haiti Soccer Park — D5 — Project No. B-40516 (Project).
BACKGROUND:
On March 31, 2017, Procurement issued a solicitation under full and open competition to obtain
bids from qualified firms. On April 26, 2017, Procurement received two (2) bids in response to the
solicitation (see attached Bid Security List).
Pursuant to the solicitation, Bidders were required to have: i) a current certified General Contractor
License from the State of Florida; and a minimum of five (5) years' experience under its current
business name. Bidders were also required to have experience as the Prime General Contractor,
for at least three (3) synthetic turf Projects, completed within the past ten (10) years. In addition,
the Selected Bidder shall be required to self -perform at least thirty percent (30%) of the Physical
Construction Work for the Project.
FINDINGS:
Procurement has completed the review of the bids following the guidelines published in the
solicitation. As reflected on the attached Bid Security List, West was the lowest Bidder for the
Project. The local preference ordinance is not applicable since the other Bidder does not maintain
a "local" office, as defined in Section 18-73 of the City of Miami Code as amended. After
determining that West is a responsible Bidder and meets the minimum requirements specified in
the solicitation, Procurement and the Office of Capital Improvements (OCI) reviewed and
compared West's bid to the design consultant's construction cost estimate, and determined that
West's bid is responsive.
Based on the above findings, Procurement hereby recommends that the Project be awarded to
West.
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CONTRACT EXECUTION:
Accordingly, Procurement hereby requests authorization to prepare for execution, an Agreement
in the amount of West's total bid of $1,387,133.00, plus a ten percent (10%) owner contingency,
for a total Agreement amount not to exceed $1,525,846.30. The execution of this Agreement is
contingent upon approval by the City Commission. Your signature below indicates your approval
of Procurement's recommendation.
Approved:
Daniel J. Alfo sority M ager
Date: 6' 6 '14,
c: Fernando Casamayor, Assistant Ci"' Manager, Chief Financial Officer
Alberto Parjus, Assistant City Manager
Rafael Suarez -Rivas, Senior Assistant City Attorney, City Attorney's Office
Jeovanny Rodriguez, P.E., Director, OCI
Hector Badia, Assistant Director, OCI
Lydia Osborne, Ph. D., CPPO, CPPB, Assistant Director, Procurement
Anthony Rolle, CPPB, Procurement Contracting Manager, Procurement
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