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Home My WebLink AboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #2517 Date: 06/21/2017 Commission Meeting Date: 07/27/2017 Type: Subject: Requesting Department: Office of Capital Improvements Sponsored By: District Impacted: District 5 Resolution Accept Bid - Little Haiti Soccer Park Purpose of Item: The nature of this item is to authorize a resolution of the Miami City Commission, accepting the bid received April 26, 2017 for a construction Contract with West Construction, Inc. (West), the lowest responsive and responsible Bidder, pursuant to Invitation to Bid (ITB) No. 16-17-004 for the Little Haiti Soccer Park — D5 — Project No. B-40516, in the amount of $1,387,133.00 plus a ten percent (10%) contingency for a total amount not to exceed $1,525,846.30, allocating funds from Capital Improvement Project No. B-40516. Background of Item: On March 31, 2017, the Department of Procurement (Procurement) issued ITB No. 16- 17-004 — Little Haiti Soccer Park — D5 — Project No. B-40516 (Project) under full and open competition to obtain construction services. On April 26, 2017, the ITB closing date, two (2) bids were received in response to the ITB. West is the lowest responsive and responsible Bidder for the Project following the guidelines in the ITB. Procurement hereby recommends award of Contract to West whose total bid amount is $1,387,133.00 plus a ten percent (10%) owner contingency for a total Contract amount not to exceed $1,525,846.30. Budget Impact Analysis Total Fiscal Impact: $1,525,846.30 OCI Project No: B-40516 Office of Capital Improvements Office of Management and Budget Office of Management and Budget Department of Procurement City Manager's Office Office of the City Attorney Legislative Division City Manager's Office Office of the City Attorney Office of the City Attorney Reviewed B Jeovanny Rodriguez Yvette Smith Christopher M Rose Annie Perez Alberto N. Parjus Carolina Aguila Valentin J Alvarez Daniel J. Alfonso Barnaby L. Min Victoria Mendez Department Head Review Budget Analyst Review Budget Review Procurement Review Assistant City Manager Review Legislative Division Review Legislative Division City Manager Review Deputy City Attorney Review Approved Form and Correctness Completed Completed Completed Completed Completed Skipped Completed Completed Completed Completed 06/22/2017 11:36 AM 07/09/2017 1:35 PM 07/17/2017 11:50 AM 07/17/2017 3:03 PM 07/17/2017 3:56 PM 07/13/2017 2:08 PM 07/17/2017 4:40 PM 07/17/2017 6:13 PM 07/18/2017 2:31 PM 07/18/2017 7:18 PM City Commission Nicole Ewan Meeting Completed 07/27/2017 9:00 AM Office of the Mayor Mayor's Office Signed by the Mayor Completed 07/28/2017 4:07 PM Office of the City Clerk City Clerk's Office Signed and Attested by the City Clerk Completed 07/28/2017 4:10 PM City of Miami Legislation Resolution Enactment Number: R-17-0385 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 2517 Final Action Date:7/27/2017 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), ACCEPTING THE BID RECEIVED APRIL 26, 2017 PURSUANT TO INVITATION TO BID ("ITB") NO. 16-17-004 FROM WEST CONSTRUCTION, INC., THE LOWEST RESPONSIVE AND RESPONSIBLE BIDDER, TO PROVIDE CONSTRUCTION SERVICES FOR THE LITTLE HAITI SOCCER PARK — DISTRICT 5 — OFFICE OF CAPITAL IMPROVEMENTS ("OCI") PROGRAM PROJECT NO. B-40516, IN THE AMOUNT OF $1,387,133.00 FOR THE SCOPE OF WORK PLUS A TEN PERCENT (10%) OWNER CONTINGENCY AMOUNT OF $138,713.30 FOR A TOTAL NOT TO EXCEED AWARD VALUE OF $1,525,846.30; ALLOCATING FUNDS FROM THE OCI PROJECT NO. B-40516; FURTHER AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT, IN SUBSTANTIALLY THE ATTACHED FORM, CONSISTING OF THE ITB DOCUMENTS AND ATTACHMENTS, AND TO NEGOTIATE AND EXECUTE ANY SUBSEQUENT DOCUMENTS, INCLUDING ANY AMENDMENTS AND MODIFICATIONS TO THE AGREEMENT, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AS MAY BE NECESSARY FOR SAID PURPOSE. WHEREAS, the Department of Procurement ("Procurement") issued Invitation to Bid ("ITB") No. 16-17-004 to provide construction services for the Little Haiti Soccer Park — District 5 ("Project"); and WHEREAS, two (2) bids were received by the Office of the City Clerk on April 26, 2017; and WHEREAS, Procurement has determined West Construction, Inc. ("West") to be the lowest responsive and responsible Bidder; and WHEREAS, the Bid Security List indicates that West's bid was in the amount of $1,387,133.00; and WHEREAS, the City Manager requests authorization to execute an Agreement with West in the amount of $1,387,133.00, plus a ten percent (10%) owner contingency amount of $138,713.30, for a total not to exceed award value of $1,525,846.30; and WHEREAS, funds in the amount of $1,525,846.30 are to be allocated from Office of Capital Improvements ("OCI") Program Project No. B-40516; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The bid received April 26, 2017 pursuant to ITB No. 16-17-004 from West, the lowest responsive and responsible Bidder, to provide construction services for the Little Haiti Soccer Park — District 5 — Project No. B-40516 in the amount of $1,387,133.00 for the scope of work plus a ten percent (10%) owner contingency of $138,713.30, for a total not to exceed award value of $1,525,846.30, is accepted. Section 3. Funds are to be allocated from OCI Project No. B-40516. Section 4. The City Manager is authorized' to execute an Agreement with West, in substantially the attached form, consisting of the ITB documents and attachments. Section 5. The City Manager is further authorized' to negotiate and execute any subsequent documents, including any amendments and modifications to said Agreement, in a form acceptable to the City Attorney, as may be necessary for said purpose. Section 6. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: ndez, ity Attor ey 7/18/2017 1 The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code provisions. 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.