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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #2535 Date: 06/29/2017 Commission Meeting Date: 07/27/2017 Requesting Department: City Manager's Office Sponsored By: District Impacted: All Type: Resolution Subject: Accept Piggyback - Web Content Management System Purpose of Item: The nature of this item is to establish a resolution authorizing the piggyback of the City of Grand Rapids ("GR") contract Request for Proposal (RFP) # 915-96-02 for a Web Content Management System (WCMS), pursuant to Section 18-111 of the Code of the City of Miami, with OpenCities, Incorporated ("OC"), which was competitively solicited for an initial term of three (3) years, with automatic one (1) year renewals, and will expire on December 5, 2019, subject to any extensions and/or replacement contracts by GR; allocating funds from various sources of funds from the user departments and agencies, subject to the availability of funds and budgetary approval at the time of need. Background of Item: In support of the City's commitment to fostering valuable, effective, and accessible government through a new website design and content management platform, the Chief Innovation Officer recommends OC, as the vendor for this project, using a "piggyback" on the GR recent agreement with OC. OC, was selected as a result of GR's RFP process and has an established record of delivering high quality content management technology to cities. OC currently contracts with over 500 Australian and New Zealand government sites, and has a growing footprint in the United States, with Oakland, CA and Orlando, FL, as other notable clients. The City is confident OC, will execute the project expeditiously and professionally. Budget Impact Analysis Total Fiscal Impact: Year one $206,750, year two $52,360, year three $52,360. Total 3 year impact $311,470 General Account No: Communications 40-B17312 ($154,390) & Information Technology 40- B17313 ($157,080) Reviewed B City Manager's Office Daniel J. Alfonso City Manager Review Completed 06/28/2017 7:50 AM Office of Management and Budget Jacques Joseph Budget Analyst Review Completed 07/05/2017 4:40 PM Office of Management and Budget Christopher M Rose Budget Analyst Review Completed 07/06/2017 1:04 PM Department of Procurement Annie Perez Procurement Review Completed 07/10/2017 5:10 PM Legislative Division Marta Gomez Legislative Division Review Completed 07/14/2017 5:58 PM Office of the City Attorney Office of the City Attorney City Commission Office of the Mayor Office of the City Clerk Barnaby L. Min Victoria Mendez Nicole Ewan Mayor's Office City Clerk's Office Deputy City Attorney Review Approved Form and Correctness Meeting Signed by the Mayor Completed Completed Completed Completed Signed and Attested by the City Clerk Completed 07/17/2017 10:45 AM 07/18/2017 11:37 AM 07/27/2017 9:00 AM 08/04/2017 4:55 PM 08/04/2017 5:45 PM City of Miami Legislation Resolution Enactment Number: R-17-0362 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 2535 Final Action Date:7/27/2017 A RESOLUTION OF THE CITY OF MIAMI COMMISSION, WITH ATTACHMENT(S), AUTHORIZING THE PROCUREMENT OF A WEB CONTENT MANAGEMENT SYSTEM FOR CITYWIDE USE TO DESIGN, CREATE, AND PUBLISH A NEW CITY OF MIAMI WEBSITE FOR AN INITIAL TERM OF THREE (3) YEARS WITH AUTOMATIC ONE (1) YEAR RENEWALS PURSUANT TO SECTION 18-111 OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED, UTILIZING THE COMPETITIVELY SOLICITED AND EXISTING CITY OF GRAND RAPIDS' ("GRAND RAPIDS") REQUEST FOR PROPOSAL # 915-96-02 EFFECTIVE THROUGH DECEMBER 5, 2019, SUBJECT TO ANY RENEWALS, EXTENSIONS, AND/OR REPLACEMENT CONTRACTS BY GRAND RAPIDS, AS STATED HEREIN; ALLOCATING FUNDS FROM VARIOUS SOURCES OF FUNDS FROM THE END USER DEPARTMENTS AND AGENCIES SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO EXECUTE THE SUPPLEMENT TO THE SOFTWARE, AS A SERVICE AGREEMENT, IN SUBSTANTIALLY THE ATTACHED FORM; AND FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ALL OTHER DOCUMENTS, INCLUDING ANY AND ALL AMENDMENTS AND MODIFICATIONS TO THE SOFTWARE AS A SERVICE AGREEMENT, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AS MAY BE NECESSARY FOR SAID PURPOSE. WHEREAS, the City of Miami ("City") is in need of a software tool to design, create, and publish a new website to replace the City's existing website; and WHEREAS, pursuant to Section 18-111 of the Code of the City of Miami, Florida, as amended ("City Code"), the Chief Procurement Officer has determined that the awarded contract between the City of Grand Rapids ("Grand Rapids") and OpenCities, Inc. pursuant to Grand Rapids' Request for Proposal ("RFP") # 915-96-02 was entered into pursuant to a competitive process in compliance with the City's laws, policies, and procedures; and WHEREAS, the adoption of this Resolution will also enable all City Departments and citizens to access the new, improved, and user-friendly website from OpenCities, Inc.; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The procurement of a Web Content Management System for Citywide use to design, create, and publish a new City website for an initial term of three (3) years with automatic one (1) year renewals pursuant to Section 18-111 of the City Code, utilizing the competitively solicited and existing Grand Rapids' RFP # 915-96-02, effective through December 5, 2019, subject to any renewals, extensions, and/or replacement contracts by Grand Rapids, with funds allocated from various sources of funds from the end user departments and agencies subject to the availability of funds and budgetary approval at the time of need, is approved. Section 3. The City Manager is authorized1 to execute the Supplement to the Software as a Service Agreement, in substantially the attached form. Section 4. The City Manager is further authorized' to negotiate and execute any and all other documents, including any amendments and modifications to the Software as a Service Agreement, in a form acceptable to the City Attorney, as may be necessary for said purpose. Section 5. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: ndez, ity Attor ey 7/18/2017 1 The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code provisions. 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.