HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM
File ID: #2535
Date: 06/29/2017
Commission Meeting Date: 07/27/2017
Requesting Department: City Manager's
Office
Sponsored By:
District Impacted: All
Type: Resolution
Subject: Accept Piggyback - Web Content Management System
Purpose of Item:
The nature of this item is to establish a resolution authorizing the piggyback of the City
of Grand Rapids ("GR") contract Request for Proposal (RFP) # 915-96-02 for a Web
Content Management System (WCMS), pursuant to Section 18-111 of the Code of the
City of Miami, with OpenCities, Incorporated ("OC"), which was competitively solicited
for an initial term of three (3) years, with automatic one (1) year renewals, and will
expire on December 5, 2019, subject to any extensions and/or replacement contracts by
GR; allocating funds from various sources of funds from the user departments and
agencies, subject to the availability of funds and budgetary approval at the time of need.
Background of Item:
In support of the City's commitment to fostering valuable, effective, and accessible
government through a new website design and content management platform, the Chief
Innovation Officer recommends OC, as the vendor for this project, using a "piggyback"
on the GR recent agreement with OC. OC, was selected as a result of GR's RFP
process and has an established record of delivering high quality content management
technology to cities. OC currently contracts with over 500 Australian and New Zealand
government sites, and has a growing footprint in the United States, with Oakland, CA
and Orlando, FL, as other notable clients. The City is confident OC, will execute the
project expeditiously and professionally.
Budget Impact Analysis
Total Fiscal Impact:
Year one $206,750, year two $52,360, year three $52,360. Total 3 year impact $311,470
General Account No: Communications 40-B17312 ($154,390) & Information Technology 40-
B17313 ($157,080)
Reviewed B
City Manager's Office Daniel J. Alfonso City Manager Review Completed 06/28/2017 7:50 AM
Office of Management and Budget Jacques Joseph Budget Analyst Review Completed 07/05/2017 4:40 PM
Office of Management and Budget Christopher M Rose Budget Analyst Review Completed 07/06/2017 1:04 PM
Department of Procurement Annie Perez Procurement Review Completed 07/10/2017 5:10 PM
Legislative Division Marta Gomez Legislative Division Review Completed 07/14/2017 5:58 PM
Office of the City Attorney
Office of the City Attorney
City Commission
Office of the Mayor
Office of the City Clerk
Barnaby L. Min
Victoria Mendez
Nicole Ewan
Mayor's Office
City Clerk's Office
Deputy City Attorney Review
Approved Form and Correctness
Meeting
Signed by the Mayor
Completed
Completed
Completed
Completed
Signed and Attested by the City Clerk Completed
07/17/2017 10:45 AM
07/18/2017 11:37 AM
07/27/2017 9:00 AM
08/04/2017 4:55 PM
08/04/2017 5:45 PM
City of Miami
Legislation
Resolution
Enactment Number: R-17-0362
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 2535 Final Action Date:7/27/2017
A RESOLUTION OF THE CITY OF MIAMI COMMISSION, WITH ATTACHMENT(S),
AUTHORIZING THE PROCUREMENT OF A WEB CONTENT MANAGEMENT
SYSTEM FOR CITYWIDE USE TO DESIGN, CREATE, AND PUBLISH A NEW CITY
OF MIAMI WEBSITE FOR AN INITIAL TERM OF THREE (3) YEARS WITH
AUTOMATIC ONE (1) YEAR RENEWALS PURSUANT TO SECTION 18-111 OF THE
CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED, UTILIZING THE
COMPETITIVELY SOLICITED AND EXISTING CITY OF GRAND RAPIDS' ("GRAND
RAPIDS") REQUEST FOR PROPOSAL # 915-96-02 EFFECTIVE THROUGH
DECEMBER 5, 2019, SUBJECT TO ANY RENEWALS, EXTENSIONS, AND/OR
REPLACEMENT CONTRACTS BY GRAND RAPIDS, AS STATED HEREIN;
ALLOCATING FUNDS FROM VARIOUS SOURCES OF FUNDS FROM THE END
USER DEPARTMENTS AND AGENCIES SUBJECT TO THE AVAILABILITY OF
FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE
CITY MANAGER TO EXECUTE THE SUPPLEMENT TO THE SOFTWARE, AS A
SERVICE AGREEMENT, IN SUBSTANTIALLY THE ATTACHED FORM; AND
FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE
ALL OTHER DOCUMENTS, INCLUDING ANY AND ALL AMENDMENTS AND
MODIFICATIONS TO THE SOFTWARE AS A SERVICE AGREEMENT, IN A FORM
ACCEPTABLE TO THE CITY ATTORNEY, AS MAY BE NECESSARY FOR SAID
PURPOSE.
WHEREAS, the City of Miami ("City") is in need of a software tool to design, create, and
publish a new website to replace the City's existing website; and
WHEREAS, pursuant to Section 18-111 of the Code of the City of Miami, Florida, as
amended ("City Code"), the Chief Procurement Officer has determined that the awarded
contract between the City of Grand Rapids ("Grand Rapids") and OpenCities, Inc. pursuant to
Grand Rapids' Request for Proposal ("RFP") # 915-96-02 was entered into pursuant to a
competitive process in compliance with the City's laws, policies, and procedures; and
WHEREAS, the adoption of this Resolution will also enable all City Departments and
citizens to access the new, improved, and user-friendly website from OpenCities, Inc.;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The procurement of a Web Content Management System for Citywide use to
design, create, and publish a new City website for an initial term of three (3) years with
automatic one (1) year renewals pursuant to Section 18-111 of the City Code, utilizing the
competitively solicited and existing Grand Rapids' RFP # 915-96-02, effective through
December 5, 2019, subject to any renewals, extensions, and/or replacement contracts by Grand
Rapids, with funds allocated from various sources of funds from the end user departments and
agencies subject to the availability of funds and budgetary approval at the time of need, is
approved.
Section 3. The City Manager is authorized1 to execute the Supplement to the Software
as a Service Agreement, in substantially the attached form.
Section 4. The City Manager is further authorized' to negotiate and execute any and all
other documents, including any amendments and modifications to the Software as a Service
Agreement, in a form acceptable to the City Attorney, as may be necessary for said purpose.
Section 5. This Resolution shall become effective immediately upon its adoption and
signature of the Mayor.2
APPROVED AS TO FORM AND CORRECTNESS:
ndez, ity Attor ey 7/18/2017
1 The herein authorization is further subject to compliance with all requirements that may be imposed by
the City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code
provisions.
2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days
from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.