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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #2532 Date: 06/29/2017 Commission Meeting Date: 07/27/2017 Type: Subject: Requesting Department: Department of Resilience and Public Works Sponsored By: District Impacted: District 3, District 4 Resolution Amend - Coral Way Median Landscaping & Maint. Contract Purpose of Item: To amend and allocate funding to the existing contract approved by Resolution No. 15- 0135, to reflect the addition of funds to increase the annual contract amount from $165,495.00 to $296,465.00 for the contract's current term year. This will allow for the current maintenance contractor to replace approximately 12,000 shrubs along the Coral Way roadway medians. Background of Item: On April 16, 2013, the Office of the City Clerk received formal bid #12-13-022 for the project entitled "Coral Way Median Landscaping and Maintenance Contract, M-0088." On March 26, 2015 the City Commission approved the awarding resolution to Florida Lawn Services Inc. At the request of the District 4 Commissioner, the Public Works Department is seeking approval to increase the contract amount for Florida Lawn Services, Inc. "Coral Way Median Landscaping and Maintenance Contract, M-0088" for the contract term, which runs through June 8, 2018. Budget Impact Analysis Item is an Expenditure Item is NOT Related to Revenue Item is NOT funded by Bonds Total Fiscal Impact: $ 130,970.00 FY 2017-2018 Special Revenue Account No: 13000.201000.534000 Reviewed B Department of Resilience and Public Works Juvenal Santana Review Completed Office of Management and Budget Office of Management and Budget City Manager's Office Legislative Division City Manager's Office Office of the City Attorney 06/29/2017 11:48 AM Luis Hernandez -Torres Christopher M Rose Nzeribe Ihekwaba Valentin J Alvarez Daniel J. Alfonso Barnaby L. Min Budget Analyst Review Budget Review Assistant City Manager Review Legislative Division Review City Manager Review Deputy City Attorney Review Department Head Completed Completed Completed Completed Completed Completed 06/30/2017 9:45 AM 07/06/2017 1:06 PM 07/13/2017 10:36 AM 07/14/2017 11:19 AM 07/17/2017 2:43 PM 07/17/2017 3:58 PM Office of the City Attorney Victoria Mendez Approved Form and Correctness Completed 07/18/2017 11:33 AM City Commission Nicole Ewan Meeting Completed 07/27/2017 9:00 AM Office of the Mayor Mayor's Office Signed by the Mayor Completed 08/04/2017 4:53 PM Office of the City Clerk City Clerk's Office Signed and Attested by the City Clerk Completed 08/04/2017 5:43 PM City of Miami Legislation Resolution Enactment Number: R-17-0357 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 2532 Final Action Date:7/27/2017 A RESOLUTION OF THE MIAMI CITY COMMISSION AUTHORIZING THE CITY MANAGER TO INCREASE THE CONTRACT CAPACITY FOR THE CORAL WAY MEDIAN LANDSCAPING AND MAINTENANCE CONTRACT, M-0088, WITH FLORIDA LAWN SERVICES, INC. IN AN AMOUNT NOT TO EXCEED $130,970.00, THEREBY INCREASING THE CONTRACT FROM AN AMOUNT NOT TO EXCEED $165,495.00 TO AN AMOUNT NOT TO EXCEED $296,465.00, FOR FISCAL YEAR 2017-2018; ALLOCATING FUNDS FOR SAID INCREASE FROM SPECIAL REVENUE ACCOUNT NO. 13000.201000.534000. WHEREAS, pursuant to Resolution No. 15-0135 adopted March 26, 2015, the City Commission authorized a contract between the City of Miami and Florida Lawn Services, Inc. for the Coral Way Landscaping and Maintenance Contract, M-0088 ("Project"), in an amount not to exceed $165,495.00; and WHEREAS, the Department of Public Works seeks performance of certain maintenance work within the roadway medians including replacement and replenishment of groundcover; and WHEREAS, approximately 12,000 depleted shrubs will be replaced as well as enhancements made to the median ends (bullnoses) within the Coral Way median, which requires a contract increase for Fiscal Year 2017-2018; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Sectionl . The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The City Manager is authorized' to increase the contract capacity for the Project, with Florida Lawn Services, Inc. in an amount not to exceed $130,970.00, thereby increasing the amount of the contract from an amount not to exceed $165,495.00 to an amount not to exceed $296,465.00, for Fiscal Year 2017-2018, with funds for said increase allocated from Special Revenue Account No. 13000.201000.534000. Section 3. This Resolution shall become effective immediately upon its adoption and signature if the Mayor.2 1 The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and City Code provisions. 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. APPROVED AS TO FORM AND CORRECTNESS: