HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM
File ID: #2564
Date: 06/29/2017
Commission Meeting Date: 07/27/2017
Requesting Department: Department of
Police
Sponsored By:
District Impacted: All
Type: Resolution
Subject: Authorize Increase - Kropp Holdings, Inc.
Purpose of Item:
The nature of this item is to seek City Commission authorization for a capacity increase to the
authorized not to exceed amount of $40,000 to a not to exceed amount of $71,000 for the
annual fuel expenses for the City's helicopter. The original sole source authorization was
approved by Resolution No. 13-0246, between the City of Miami and Kropp Holdings, Inc. to
secure a Government Account Holder Application Agreement with the Department of Defense,
to purchase fuel for the City's helicopter at the Defense Logistics Agency ("DLA") contractual
price. Further authorizing the City Manager to execute all other documents, including any
amendments and modifications to the Contract, in a form acceptable to the City Attorney, as
may be necessary for said purpose.
Background of Item:
The Department of Police ("Police") is requesting a capacity increase to the authorized not to
exceed amount of $40,000 to a not to exceed amount of $71,000 for the annual fuel expenses
for the City's helicopter. Pursuant to Resolution No. 13-0246, adopted on June 27, 2013, the
City Commission authorized the execution of a Government Account Holder Application
Agreement with Kropp Holding, Inc., to purchase fuel for the City's helicopter, at the Department
of Defense, DLA's contractual price in an amount not to exceed $40,000.
In December, 2016, Police took delivery of an Airbus AS350B2 Helicopter to replace the aging
Airbus EC120-B. The new helicopter has enhanced Police's ability to react to tactical situations
by increasing its lift capability; however, this has increased the average per hour/gallon fuel burn
from 29 gallons per hour to 40 gallons per hour. The $40,000 not to exceed amount will not
cover the current operational tempo, and will exceed the capped amount before the end of fiscal
year 2016-2017.
It is imperative that the Police helicopter be fuel -efficient at all times in order to provide access
to public service for the community which it serves. The adopted budget amount for fiscal year
2016-2017 is $71,000 under Police General Fund Account Code No. 00001.190101.552010,
which allows Police the flexibility for any unforeseen increases.
Budget Impact Analysis
Item is an Expenditure
Item is NOT Related to Revenue
Item is NOT funded by Bonds
Total Fiscal Impact:
$31,000.00 ($71,000.00 not -to exceed estimated annual amount)
General Account No: 00001.190101.552010.0000.0000
Department of Police
Department of Police
Department of Police
Office of Management and Budget
Office of Management and Budget
Department of Procurement
City Manager's Office
Legislative Division
Office of the City Attorney
Office of the City Attorney
City Commission
Office of the Mayor
Office of the City Clerk
Reviewed B
Xiao-Wen Michelle Choi
Ronald Papier
Rodolfo Llanes
Adine Cordero
Christopher M Rose
Annie Perez
Daniel J. Alfonso
Valentin J Alvarez
Barnaby L. Min
Victoria Mendez
Nicole Ewan
Mayor's Office
City Clerk's Office
Initial Police Review
Police Chief Review
Department Head Review
Budget Analyst Review
Budget Review
Procurement Review
City Manager Review
Legislative Division Review
Deputy City Attorney Review
Approved Form and Correctness
Meeting
Signed by the Mayor Completed
Signed and Attested by the City Clerk Completed
Completed 06/30/2017 4:09 PM
Completed 07/11/2017 4:25 PM
Completed 07/11/2017 4:28 PM
Completed 07/11/2017 9:31 PM
Completed 07/17/2017 12:02 PM
Completed 07/17/2017 3:20 PM
Completed 07/17/2017 6:17 PM
Completed 07/18/2017 10:20 AM
Completed 07/18/2017 10:28 AM
Completed 07/18/2017 8:56 PM
Completed 07/27/2017 9:00 AM
08/04/2017 4:32 PM
08/04/2017 5:40 PM
City of Miami
Legislation
Resolution
Enactment Number: R-17-0352
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 2564 Final Action Date:7/27/2017
A RESOLUTION OF THE MIAMI CITY COMMISSION AUTHORIZING THE CITY
MANAGER, PURSUANT TO RESOLUTION NO. 13-0246, ADOPTED ON JUNE 27,
2013, TO INCREASE THE CONTRACT BETWEEN THE CITY OF MIAMI AND KROPP
HOLDINGS, INC. FOR ANNUAL FUEL EXPENSES, EMPLOYING THE DEPARTMENT
OF DEFENSE, DEFENSE LOGISTICS AGENCY'S CONTRACTUAL PRICE, FROM AN
AMOUNT NOT TO EXCEED $31,000.00 TO A TOTAL CONTRACT AMOUNT NOT TO
EXCEED $71,000.00, THEREBY INCREASING THE TOTAL CONTRACT AMOUNT
BY $40,000.00; ALLOCATING FUNDS FROM THE POLICE GENERAL FUND
ACCOUNT NO. 0001.190101.552010.0000.00000; FURTHER AUTHORIZING THE
CITY MANAGER TO EXECUTE ANY AND ALL OTHER DOCUMENTS INCLUDING
ANY AMENDMENTS AND MODIFICATIONS TO THE CONTRACT, IN A FORM
ACCEPTABLE TO THE CITY ATTORNEY, AS MAY BE NECESSARY FOR SAID
PURPOSE.
WHEREAS, pursuant to Resolution No. 13-0246, adopted June 27, 2013, the City
Commission approved an agreement with Kropp Holdings, Inc. for the execution of a
Government Account Holder Application Agreement with the Department of Defense, Defense
Logistics Agency ("DLA"), for the purchase of fuel for the Miami Police Department's ("MPD")
helicopter; and
WHEREAS, the MPD has indicated a need to increase the contract capacity from an
amount not to exceed $31,000.00 to a total contract amount not to exceed $71,000.00 for
annual fuel expenses, thereby increasing the total contract amount by $40,000.00; and
WHEREAS, the City Manager requests authorization to execute any and all other
documents including any amendments and modifications, in a form acceptable to the City
Attorney, as may be necessary for said purpose;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The City Manager is authorized to increase the contract between the City of
Miami and Kropp Holdings, Inc., pursuant to Resolution No. 13-0246 adopted June 27, 2013, for
annual fuel expenses, employing DLA's contractual price, in an amount not to exceed
$31,000.00 to a total contract amount not to exceed $71,000.00, thereby increasing the total
contract amount by $40,000.00, with funds allocated from the Police General Fund Account No.
0001.190101.552010.0000.00000.
1 The herein authorization is further subject to compliance with all requirements that may be imposed by
the City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code
provisions.
Section 3. The City Manager is authorized1 to execute any and all other documents
including any amendments and modifications to the contract, in a form acceptable to the City
Attorney, as may be necessary for said purpose.
Section 4. This Resolution shall become effective immediately upon its adoption and
signature of the Mayor2.
APPROVED AS TO FORM AND CORRECTNESS:
ndez, ity Attor ey 7/18/2017
2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days
from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.