HomeMy WebLinkAboutExhibit AEXHIBIT A (Revised)
LOCAL DISABLED VETERAN'S WORKFORCE PILOT PROGRAM
1. Purpose
To extend the Local Disabled Veteran's Workforce Pilot Program (Pilot Program)
for a period of two (2) years.
2. Policy Statement
The City of Miami (City) is dedicated to helping veterans at risk of homelessness,
secure and maintain employment leading to increased residential and personal
stability. The City's goals are to a) afford disabled veterans the opportunity to return
to healthy, productive lifestyles within their own communities, and b) to promote
the employment of Local Disabled Veterans, specifically veterans with barriers to
employment.
The objectives of the Pilot Program are:
• To identify City contracts where there is need for workforce,. set a minimum
goal requirement to be met by Local Disabled Veterans and match the
Contractor with Local Disabled Veterans possessing the required skills.
• Work closely with the City's Veteran's Services Office and Local Disabled
Veterans agencies who are affiliates of SourceAmerica, and any applicable
employment source agencies.
• Educate City vendors on the benefits of hiring Local Disabled Veterans
through workshops done in conjunction with the City's Veteran's Services
Office.
3. Definitions
a) City: means the City of Miami, Florida, a municipal corporation. For the
purposes of this Pilot Program, "City" shall also mean the City Manager or
designee.
b) Contract Manager: means the Procurement Director or designee.
c) Contract Value: the proposed cost of the bidder/proposer to provide the
scope of services, inclusive of the costs of labor and materials and any
equipment or supplies that have been specified in the competitive
solicitation document.
d) Contractor: means the person, firm or corporation with whom the City has
contracted and who will be responsible for the acceptable performance of
any work and for the payment of all legal debts pertaining to any work under
the City's contract.
e) Effective Date: date that the City Mayor signs the Resolution approving the
Pilot Program.
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EXHIBIT A (Revised)
LOCAL DISABLED VETERAN'S WORKFORCE PILOT PROGRAM
f) Good Faith Efforts: diligent and specific attempts by the Contractor to
comply with the Pilot Program to be demonstrated by documentation and
actions undertaken by the Contractor.
g) Local Disabled Veteran: an individual residing within Miami -Dade County,
who has served on active duty in the armed forces, has been separated
therefrom under honorable conditions, and had established the present
existence of a service -connected disability or is receiving compensation,
disability retirement benefits, or pension because of a public statute
administered by the Department of Veterans Affairs or a military
department.
h) Referring Agencies: means the Local Disabled Veteran's agencies,
SourceAmerica Affiliates, and any other applicable employment source
agency.
i) SourceAmerica: the national, nonprofit agency designated by the U.S.
AbilityOne Commission® to support a network of local community
rehabilitation programs (CRPs) that participate in the AbilityOne® Program
and provide employment opportunities for people with significant
disabilities, including veterans.
j) SourceAmerica Affiliate: Nonprofit agencies that submit a complete
application and meet all minimum requirements and are approved for
affiliation in the SourceAmerica national network of CRPs.
4. Local Disabled Veterans' Workforce Pilot Program Participation Requirements:
a) Except where state or federal law, regulations, or grant requirements
mandate to the contrary, and subject to reservations or limitations provided
in state, federal, or city laws, regulations, or grant requirements, when the
City identifies a contract where a portion of the workforce can be fulfilled by
Local Disabled Veterans, respondents for that selected Pilot Program
project, will be required to employ the following minimum percentage
requirement for workforce from Local Disabled Veterans residing within
Miami -Dade County, for the duration of the awarded project. Projects with
a contract value of up to fifty thousand dollars ($50,000.00) shall have no
Local Disabled Veterans' workforce participation requirement. Projects
selected by the City to participate in the Pilot Program, with a contract value
of over fifty thousand dollars ($50,000.00) shall have a minimum Local
Disabled Veterans' workforce participation requirement of five percent (5%).
The Local Disabled Veterans' workforce participation percentage
requirement listed above shall be applied on the project's on -site workforce.
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LOCAL DISABLED VETERAN'S WORKFORCE PILOT PROGRAM
b) For those projects containing a Local Disabled Veteran's minimum
participation requirement, the City's Procurement Department will
coordinate with the City Veteran's Services Office to provide a workshop for
vendors explaining the benefits of hiring Local Disabled Veterans and the
sources available to attain employment candidates that are Local Disabled
Veterans prior to the bid/proposal due date. The Referring Agencies, shall
be responsible for referring qualified Local Disabled Veterans to the
Contractor within five (5) business days, upon the Contractor notifying the
agencies of the vacancies that must be filled.
c) Projects to which a Local Disabled Veterans' workforce participation
requirement goal has been applied shall require the Contractor to develop
and submit to the City, within thirty (30) days of notification of award of the
contract, a Workforce Plan (Plan) outlining how the goal will be met and
containing the following information and elements required by this section.
The Plan shall specify the total number of persons that will be used by the
Contractor, broken down by position, minimum qualifications for each
position, and the number of persons to be hired for the positions. The Plan
shall identify by name, address and positions for all Local Disabled Veterans
proposed to perform work under the contract currently on the Contractor's
payroll or positions for Local Disabled Veterans, who reside within Miami -
Dade County, to be hired by the Contractor. The City will not enter into the
contract until it receives the Contractor's Plan and deems the Plan
acceptable. An updated Plan shall be submitted to the City's Contract
Manager for the project, on a quarterly basis. In the event that during the
contract period a new hire or a person identified in the Plan as meeting the
Local Disabled Veterans' workforce participation requirement goal is
replaced, the City may require the Contractor to immediately identify the
replacement with another Local Disabled Veteran. Notwithstanding
anything to the contrary above, the Contractor may be relieved from the
requirements of this provision, in part or in whole, if such Contractor can
demonstrate that it has utilized Good Faith Efforts to achieve the goal in
accordance with the prescribed provisions under this section.
d) Local Disabled Veterans' workforce participation requirements shall apply
only to contracts with a contract value greater than fifty thousand dollars
(S50,000.00), and with an on -site labor component greater than or equal to
twenty-five percent (25%) of the Contract Value.
These Local Disabled Veterans' workforce participation requirements shall
apply to the competitively procured contract(s) identified by the City to
participate in this Pilot Program, unless:
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EXHIBIT A (Revised)
LOCAL DISABLED VETERAN'S WORKFORCE PILOT PROGRAM
• The contract meets one of the exclusion provisions noted above;
• It is disallowed by federal or state law or grant requirements; and
• Funding sources require alternate, contradictory or specifically exclude
or disallow Local Disabled Veterans' workforce participation
requirements.
Additionally, contracts for public works or improvements covered under
Section 18-89 of the City Code are excluded.
e) Pilot Program shall be in effect for a period of twelve (12) months from the
Effective Date.
5. Monitoring and Compliance
a) Compliance Reviews. The Contract Manager shall periodically conduct
compliance reviews to determine compliance with the Pilot Program. The
compliance review shall consist of an evaluation of the
Contractor's compliance with the requirements of the Pilot Program
including an analysis of the extent to which Local Disabled Veterans have
been hired.
b) Noncompliance. When routine contract monitoring or a compliance review
reveals that a Contractor has not complied with the requirements of the
Pilot Program, the City will advise the Contractor in writing of the
deficiencies and allow the Contractor a period of thirty (30) days to cure.
c) Recurring Noncompliance. A continuing failure or refusal by the Contractor
to comply with the requirements of the Pilot Program may result in the City
terminating the contract. The City will notify the Contractor in writing of any
continuing failure or refusal by the Contractor to comply with the
requirements of the Pilot Program of possible action under the contract to
include material breach. Where appropriate, the City may pursue contract
suspension or termination for material breach of contract.
6. Pilot Program Evaluation
Upon the conclusion of the twelve (12) month period, the City will conduct an
evaluation of the Pilot Program to determine:
a) The effectiveness of the Pilot Program in employing Local Disabled Veterans
through City contracts.
b) Contractor(s)' abilities to meet the Pilot Program requirements.
c) Ability of the Referring Agencies to refer qualified Local Disabled Veterans.
d) Recommendations for modifications to the Pilot Program.
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EXHIBIT A (Revised)
LOCAL DISABLED VETERAN'S WORKFORCE PILOT PROGRAM
A report of the Pilot Program Evaluation shall be submitted to the City Commission
with the following recommendations, including, but not limited to:
• Further develop the Local Disabled Veterans Workforce Program and
recommend that it is codified.
• Recommend that the City not move forward with a Local Disabled Veterans
Workforce Program and explore other ways for the City to encourage the
hiring of Local Disabled Veterans.
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