Loading...
HomeMy WebLinkAboutAttachment A SUBTHIS IS A SUBSTITUTED ITEM. ORIGINAL CAN BE FOUND AT THE END. CETI OF .1,11,1111, FLORIDA INTER -OFFICE MEMORANDUM TO: Daniel J. Alfonso, City Manager DATE: October 20, 2017 FROM: Milton Vickers, Senior Advisor SUBJECT: Revised legislation for City Year Sponsorship - File # 2335 The attached is the revised legislation, as requested by the Budget Director for file number 2335, regarding the allocation of $100,000 to City Year for program sponsorship. The changes are included for your review, along with the final version. The item went to Commission Agenda on June 8, 2017. In order to upload the final version with changes into Accela, this memo with your approving signature, is required. We thank you for your assistance. APPROVED ISAPPROVAL: FILE NO. 2335 File Number: 2335 City of Miami Legislation Resolution City Halt 3500 Pan American Drive Miami, FL 33133 Www.riamigov.com Final Action Date: A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), BY A FOUR -FIFTHS (4/5THS) AFFIRMATIVE VOTE, AFTER AN ADVERTISED PUBLIC HEARING, RATIFYING, APPROVING, AND CONFIRMING THE CITY MANAGER'S FINDING, ATTACHED AND INCORPORATED AS ATTACHMENT "A," THAT COMPETITIVE NEGOTIATION METHODS AND PROCEDURES ARE NOT PRACTICABLE OR ADVANTAGEOUS TO THE CITY OF MIAMI ("CITY"), PURSUANT TO SECTION 18-85(A) OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED; WAIVING THE REQUIREMENTS FOR SAID PROCEDURES; AUTHORIZING THE ALLOCATION OF GRANT FUNDS IN A TOTAL AMOUNT NOT TO EXCEED $100,000.00 FOR THE PROGRAM YEAR FROM JUNE 8, 2017 THROUGH JUNE 7, 2018 ("2017- 2018 PROGRAM YEAR"), TO CITY YEAR, INC., A U.S. INTERNAL REVENUE CODE SECTION 501(C)(3) NOT -FOR -PROFIT ORGANIZATION ("CITY YEAR"), FOR ITS CITY YEAR MIAMI PROGRAM WITHIN THE CITY ("PROGRAM"), WITH ANY FUTURE YEAR OF SPONSORSHIP FOR THE PROGRAM TO REQUIRE AN AGREEMENT WITH RENEWALS TO BE APPROVED BY THE CITY COMMISSION; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, A GRANT AWARD AGREEMENT WITH CITY YEAR, AND ANY AND ALL OTHER NECESSARY DOCUMENTS, MODIFICATIONS, AND AMENDMENTS, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, TO COMPLETE THE GRANT ALLOCATION AND TO IMPLEMENT THE CITY'S PARTICIPATION IN THE PROGRAM FOR THE 2017-2018 PROGRAM YEAR ONLY. WHEREAS, City Year, Inc., is a United States Internal Revenue Code Section 501(c)(3) not -for -profit organization ("City Year") that focuses on helping students and schools succeed by bridging the gap between what students need and what schools are designed to deliver; and WHEREAS, the City Manager has made a written finding, attached and incorporated as Attachment "A," pursuant to Section 18-85(a) of the Code of the City of Miami, Florida, as amended ("City Code"), that competitive bidding is not practicable or advantageous to the City; and WHEREAS, the City of Miami ("City") wishes to enter into an agreement with City Year, and the City Commission has approved for modifications on the floor at today's meeting, fora total amount not to exceed $100,000.00 for the June 8, 2017 through June 7, 2018 Program Year ("2017-2018 Program Year") to sponsor a City Year Team comprised of 8-12 AmeriCorps' members serving to tutor students one-on-one, provide additional support in the classrooms, and lead school -wide initiatives for its City Year Miami Program within the City ("Program"), with any future year of sponsorship to require a one year agreement with renewals and approvals by the City Commission; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble of this Resolution are adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. By a four -fifths (4/5ths) affirmative vote, after an advertised public hearing, the City Manager's finding, attached and incorporated as Attachment "A," that competitive negotiation methods and procedures are not practicable or advantageous to the City pursuant to Section 18-85(a) of the City Code, as amended, and waiving the requirements for said procedures, is ratified, approved, and confirmed. Section 3. The City Manager is authorized' to allocate grant funds in a total amount not to exceed $100,000.00 for the 2017-2018 Program Year to City Year for the Program, with any future year of sponsorship for the Program to require an agreement with renewals to be approved by the City Commission. Section 4. The City Manager is authorized' to negotiate and execute, in a form acceptable to the City Attorney, a grant award agreement with City Year, and any and all other necessary documents, modifications, and amendments, in a form acceptable to the City Attorney, to complete the grant allocation and to implement the City's participation in the Program for the 2017-2018 Program Year only. Section 5. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 1 The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney including but not limited to those prescribed by applicable City Charter and City Code provisions. 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. File Number: 2335 City of Miami Legislation Resolution City [fall 3500 Pan American Drive Miami, FL, 33133 www.miamiaov.com Final Action Date: A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), BY A FOUR -FIFTHS (4/5THS) AFFIRMATIVE VOTE, AFTER AN ADVERTISED PUBLIC HEARING, RATIFYING, APPROVING, AND CONFIRMING THE CITY MANAGER'S FINDING, ATTACHED AND INCORPORATED AS ATTACHMENT "A," THAT COMPETITIVE NEGOTIATION METHODS AND PROCEDURES ARE NOT PRACTICABLE OR ADVANTAGEOUS TO THE CITY OF MIAMI ("CITY"), PURSUANT TO SECTION 18-85(A) OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED; WAIVING THE REQUIREMENTS FOR SAID PROCEDURES; AUTHORIZING THE ALLOCATION OF GRANT FUNDS, IN THE AMOUNT OF $15,0 2016 2017 CITY Mahtnr�ta S pcecoY.w -I g& IN THE NEXT YEAR'S BUDGET, IN A TOTAL AMOUNT NOT TO EXCEED $100,000.00 FOR THE PROGRAM YEAR FROM JUNE 8, 2017 THROUGH JUNE 7, 2018 ("2017-2018 PROGRAM YEAR"), TO CITY YEAR, INC., A U.S. INTERNAL REVENUE CODE SECTION 501(C)(3) NOT -FOR -PROFIT ORGANIZATION ("CITY YEAR"), FOR ITS CITY YEAR MIAMI PROGRAM WITHIN THE CITY ("PROGRAM"), WITH EACH ANY FUTURE YEAR OF SPONSORSHIP FOR THE PROGRAM TO REQUIRE AN AGREEMENT WITH RENEWALS TO BE APPROVED BY THE CITY COMMISSION; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, A GRANT AWARD AGREEMENT WITH CITY YEAR, AND ANY AND ALL OTHER NECESSARY DOCUMENTS, MODIFICATIONS, AND AMENDMENTS, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, TO COMPLETE THE GRANT ALLOCATION AND TO IMPLEMENT THE CITY'S PARTICIPATION IN THE PROGRAM FOR THE 2017-2018 PROGRAM YEAR ONLY. WHEREAS, City Year, Inc., is a United States Internal Revenue Code Section 501(c)(3) not -for -profit organization (°City Year") that focuses on helping students and schools succeed by bridging the gap between what students need and what schools are designed to deliver; and WHEREAS, the City Manager has made a written finding, attached and incorporated as Attachment "A," pursuant to Section 18-85(a) of the Code of the City of Miami, Florida, as amended ("City Code"), that competitive bidding is not practicable or advantageous to the City; and WHEREAS, the City of Miami ("City") wishes to enter into an agreement with City Year, and the City Commission has approved for modifications on the floor at today's meeting, for a total amount not to exceed $100,000.00 for the June 8, 2017 through June 7, 2018 Program Year ("2017-2018 Program Year") to sponsor a City Year Team comprised of 8-12 AmeriCorps' members serving to tutor students one-on-one, provide additional support in the classrooms, and lead school -wide initiatives for its City Year Miami Program within the City ("Program"), with each any future year of sponsorship to require a one year agreement with renewals and approvals by the City Commission; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble of this Resolution are adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. By a four -fifths (4/5ths) affirmative vote, after an advertised public hearing, the City Manager's finding, attached and incorporated as Attachment "A," that competitive negotiation methods and procedures are not practicable or advantageous to the City pursuant to Section 18-85(a) of the City Code, as amended, and waiving the requirements for said procedures, is ratified, approved, and confirmed. Section 3. The City Manager is authorized' to allocate grant funds, in the amount xt year's budget, in a total amount not to exceed $100,000.00 for the 2017-2018 Program Year to City Year for the Program, with eac-#a any future year of sponsorship for the Program to require an agreement with renewals to be approved by the City Commission. Section 4. The City Manager is authorized' to negotiate and execute, in a form acceptable to the City Attorney, a grant award agreement with City Year, and any and all other necessary documents, modifications, and amendments, in a form acceptable to the City Attorney, to complete the grant allocation and to implement the City's participation in the Program for the 2017-2018 Program Year only. Section 5. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 ' The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney including but not limited to those prescribed by applicable City Charter and City Code provisions. 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. if the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. SUBSTITUTED. OF 111 t‘11.1-1 ()UD1 INTER -OFFICE MEMORAN TO: Daniel J. Alfonso, City Manager DATE: May 18, 2017 FROM: Milton Vickers, Senior Advisor SUBJECT: $100,000 not to ex, eed $300,000 on behalf of the City Manager's Office for three (3) years of cons utive funding BACKGROUND City Year, Inc. ("the organization") is an education organizatio fueled by national service that partners with urban public schools in high -poverty communi, es to help keep students in school and on track to graduate. City Year AmeriCorps members , ommit to a year of full-time service in schools, where they tutor students one-on-one, provide support in classrooms and organize school -wide initiatives to improve school culture. Th funds being provided to the organization will sponsor a City Year team for 3 years; $15,000 am the FY 2016-2017 City Manager's Reserve will fund the beginning of the 2017-201 chool year with $100,000 proposed in next year's budget, in a total amount not to exceed $ 00,000 for three consecutive years of funding. As they are familiar with the needs of the co munity and requirements imposed by the City, it would be advantageous to the City to expedite ie allocation and waive procurement requirements at this time. Providing these funds to the o anization will allow more youth to obtain these services immediately, with no added time fo he procurement process, which could take over 30-40 days. RECOMMENDATION In light of the above stated pproval of a waiver of the formal requirements of competitive sealed bidding methods as not b mg practicable or advantageous to the City as set forth in the City Code of Ordinances, as ame• ed, specifically Section 18-85 (A), and the affirmation of these written findings and the for arding of the same to the City Commission for ratification by a four -fifths vote is respectfull requested. ISAPPROVAL: D. id J. Alfonso, C.