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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #2335 Date: 05/23/2017 Commission Meeting Date: 06/08/2017 Type: Resolution Subject: Bid Waiver - City Year, Inc. Purpose of Item: Requesting Department: City Manager's Office Sponsored By: District Impacted: All It is respectfully recommended that the Miami City Commission adopt the attached resolution, by a four -fifths (4/5/ths) affirmative vote, ratifying, confirming and approving the City Manager's written finding that competitive negotiation methods are not practicable for the selection of City Year, Inc., with $15,000 from the FY 2016-2017 City Manager's Reserve to fund the first part of the 2017-2018 school year which falls at the end of the City's fiscal year, with $100,000 proposed in the next fiscal year's budget, in a total amount not to exceed $300,000 ("Grant") for three (3) consecutive years funding of $100,000 per year. Background of Item: City Year, Inc., is a 501(c)(3) that focuses on helping students and schools succeed by bridging the gap between what students need and what schools are designed to deliver. It is recommended that the City sponsor one City Year Team. The team is made up of 8-12 Americorps members serving for three (3) years to tutor students one-on-one, provide additional support in the classrooms, and lead school -wide initiatives. Currently City Year, Inc. is located in five schools within the City of Miami, with 5,218 students enrolled in their program, and 49 Americorps members working in these schools. The schools currently include Georgia Jones -Ayers Middle School, Miami Northwestern Senior High, Miami Edison Senior High, Miami Jackson Senior High, and Booker T. Washington Senior High. Budget Impact Analysis Item is an Expenditure Item is NOT Related to Revenue Item is NOT funded by Bonds Total Fiscal Impact: $300,000 over a 3-year period 00001.980000.881000 Project #15-9800 Award#204701 City Manager's Office Daniel J. Alfonso Reviewed B City Manager Review Completed 05/24/2017 10:38 AM Office of Management and Budget Office of Management and Budget Legislative Division Office of the City Attorney Office of the City Attorney City Commission Office of the Mayor Office of the City Clerk Legislative Division Office of the City Attorney Office of the City Attorney Anna Medina Christopher M Rose Valentin J Alvarez Barnaby L. Min Barnaby L. Min Nicole Ewan Mayor's Office City Clerk's Office Valentin J Alvarez Barnaby L. Min Victoria Mendez Review Pending Skipped Budget Analyst Review Completed Legislative Division Review Completed Deputy City Attorney Review Completed Approved Form and Correctness Completed Meeting Completed Signed by the Mayor Completed Signed and Attested by the City Clerk Completed Legislative Division Review Completed Deputy Attorney Review Completed Approved Form and Correctness with Modification(s) 05/25/2017 3:39 PM 05/25/2017 4:42 PM 05/25/2017 8:42 PM 05/25/2017 8:49 PM 05/25/2017 10:17 PM 06/08/2017 9:00 AM 06/12/2017 3:31 PM 06/12/2017 3:52 PM 11/13/2017 9:53 AM 11/15/2017 7:56 PM Completed City of Miami Legislation Resolution Enactment Number: R-17-0273 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 2335 Final Action Date:6/8/2017 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), BY A FOUR -FIFTHS (4/5THS) AFFIRMATIVE VOTE, AFTER AN ADVERTISED PUBLIC HEARING, RATIFYING, APPROVING, AND CONFIRMING THE CITY MANAGER'S FINDING, ATTACHED AND INCORPORATED AS ATTACHMENT "A," THAT COMPETITIVE NEGOTIATION METHODS AND PROCEDURES ARE NOT PRACTICABLE OR ADVANTAGEOUS TO THE CITY OF MIAMI ("CITY"), PURSUANT TO SECTION 18-85(A) OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED; WAIVING THE REQUIREMENTS FOR SAID PROCEDURES; AUTHORIZING THE ALLOCATION OF GRANT FUNDS IN A TOTAL AMOUNT NOT TO EXCEED $100,000.00 FOR THE PROGRAM YEAR FROM JUNE 8, 2017 THROUGH JUNE 7, 2018 ("2017-2018 PROGRAM YEAR") TO CITY YEAR, INC., A U.S. INTERNAL REVENUE CODE SECTION 501(C)(3) NOT -FOR -PROFIT ORGANIZATION ("CITY YEAR"), FOR ITS CITY YEAR MIAMI PROGRAM WITHIN THE CITY ("PROGRAM"), WITH ANY FUTURE YEAR OF SPONSORSHIP FOR THE PROGRAM TO REQUIRE AN AGREEMENT WITH RENEWALS TO BE APPROVED BY THE CITY COMMISSION; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, A GRANT AWARD AGREEMENT WITH CITY YEAR AND ANY AND ALL OTHER NECESSARY DOCUMENTS, MODIFICATIONS, AND AMENDMENTS, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, TO COMPLETE THE GRANT ALLOCATION AND TO IMPLEMENT THE CITY'S PARTICIPATION IN THE PROGRAM FOR THE 2017-2018 PROGRAM YEAR ONLY. WHEREAS, City Year, Inc., is a United States Internal Revenue Code Section 501(c)(3) not -for -profit organization ("City Year") that focuses on helping students and schools succeed by bridging the gap between what students need and what schools are designed to deliver; and WHEREAS, the City Manager has made a written finding, attached and incorporated as Attachment "A," pursuant to Section 18-85(a) of the Code of the City of Miami, Florida, as amended ("City Code"), that competitive bidding is not practicable or advantageous to the City; and WHEREAS, the City of Miami ("City") wishes to enter into an agreement with City Year for a total amount not to exceed $100,000.00 for the June 8, 2017 through June 7, 2018 Program Year ("2017-2018 Program Year") to sponsor a City Year Team comprised of 8-12 AmeriCorps' members who tutor students one-on-one, provide additional support in classrooms, and lead school -wide initiatives for the City Year Miami Program within the City ("Program"), with any future year of sponsorship to require a one (1) year agreement with renewals and approvals by the City Commission; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble of this Resolution are adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. By a four -fifths (4/5ths) affirmative vote, after an advertised public hearing, the City Manager's finding, attached and incorporated as Attachment "A," that competitive negotiation methods and procedures are not practicable or advantageous to the City pursuant to Section 18-85(a) of the City Code, as amended, and waiving the requirements for said procedures, is ratified, approved, and confirmed. Section 3. The City Manager is authorized' to allocate grant funds in a total amount not to exceed $100,000.00 for the 2017-2018 Program Year to City Year for the Program, with any future year of sponsorship for the Program to require an agreement with renewals to be approved by the City Commission. Section 4. The City Manager is authorized to negotiate and execute, in a form acceptable to the City Attorney, a grant award agreement with City Year and any and all other necessary documents, modifications, and amendments, in a form acceptable to the City Attorney, to complete the grant allocation and to implement the City's participation in the Program for the 2017-2018 Program Year only. Section 5. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: Barnaby I_. Min, Deputy City Attorney 5/25/2017 1 The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code provisions. 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.