HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM
File ID: #2335
Date: 05/23/2017
Commission Meeting Date: 06/08/2017
Type: Resolution
Subject: Bid Waiver - City Year, Inc.
Purpose of Item:
Requesting Department: City Manager's
Office
Sponsored By:
District Impacted: All
It is respectfully recommended that the Miami City Commission adopt the attached
resolution, by a four -fifths (4/5/ths) affirmative vote, ratifying, confirming and approving
the City Manager's written finding that competitive negotiation methods are not
practicable for the selection of City Year, Inc., with $15,000 from the FY 2016-2017 City
Manager's Reserve to fund the first part of the 2017-2018 school year which falls at the
end of the City's fiscal year, with $100,000 proposed in the next fiscal year's budget, in
a total amount not to exceed $300,000 ("Grant") for three (3) consecutive years funding
of $100,000 per year.
Background of Item:
City Year, Inc., is a 501(c)(3) that focuses on helping students and schools succeed by
bridging the gap between what students need and what schools are designed to deliver.
It is recommended that the City sponsor one City Year Team. The team is made up of
8-12 Americorps members serving for three (3) years to tutor students one-on-one,
provide additional support in the classrooms, and lead school -wide initiatives. Currently
City Year, Inc. is located in five schools within the City of Miami, with 5,218 students
enrolled in their program, and 49 Americorps members working in these schools. The
schools currently include Georgia Jones -Ayers Middle School, Miami Northwestern
Senior High, Miami Edison Senior High, Miami Jackson Senior High, and Booker T.
Washington Senior High.
Budget Impact Analysis
Item is an Expenditure
Item is NOT Related to Revenue
Item is NOT funded by Bonds
Total Fiscal Impact:
$300,000 over a 3-year period
00001.980000.881000 Project #15-9800 Award#204701
City Manager's Office Daniel J. Alfonso
Reviewed B
City Manager Review Completed 05/24/2017 10:38 AM
Office of Management and Budget
Office of Management and Budget
Legislative Division
Office of the City Attorney
Office of the City Attorney
City Commission
Office of the Mayor
Office of the City Clerk
Legislative Division
Office of the City Attorney
Office of the City Attorney
Anna Medina
Christopher M Rose
Valentin J Alvarez
Barnaby L. Min
Barnaby L. Min
Nicole Ewan
Mayor's Office
City Clerk's Office
Valentin J Alvarez
Barnaby L. Min
Victoria Mendez
Review Pending Skipped
Budget Analyst Review Completed
Legislative Division Review Completed
Deputy City Attorney Review Completed
Approved Form and Correctness Completed
Meeting Completed
Signed by the Mayor Completed
Signed and Attested by the City Clerk Completed
Legislative Division Review Completed
Deputy Attorney Review Completed
Approved Form and Correctness with Modification(s)
05/25/2017 3:39 PM
05/25/2017 4:42 PM
05/25/2017 8:42 PM
05/25/2017 8:49 PM
05/25/2017 10:17 PM
06/08/2017 9:00 AM
06/12/2017 3:31 PM
06/12/2017 3:52 PM
11/13/2017 9:53 AM
11/15/2017 7:56 PM
Completed
City of Miami
Legislation
Resolution
Enactment Number: R-17-0273
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 2335 Final Action Date:6/8/2017
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), BY A
FOUR -FIFTHS (4/5THS) AFFIRMATIVE VOTE, AFTER AN ADVERTISED PUBLIC
HEARING, RATIFYING, APPROVING, AND CONFIRMING THE CITY MANAGER'S
FINDING, ATTACHED AND INCORPORATED AS ATTACHMENT "A," THAT
COMPETITIVE NEGOTIATION METHODS AND PROCEDURES ARE NOT
PRACTICABLE OR ADVANTAGEOUS TO THE CITY OF MIAMI ("CITY"), PURSUANT
TO SECTION 18-85(A) OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS
AMENDED; WAIVING THE REQUIREMENTS FOR SAID PROCEDURES;
AUTHORIZING THE ALLOCATION OF GRANT FUNDS IN A TOTAL AMOUNT NOT
TO EXCEED $100,000.00 FOR THE PROGRAM YEAR FROM JUNE 8, 2017
THROUGH JUNE 7, 2018 ("2017-2018 PROGRAM YEAR") TO CITY YEAR, INC., A
U.S. INTERNAL REVENUE CODE SECTION 501(C)(3) NOT -FOR -PROFIT
ORGANIZATION ("CITY YEAR"), FOR ITS CITY YEAR MIAMI PROGRAM WITHIN
THE CITY ("PROGRAM"), WITH ANY FUTURE YEAR OF SPONSORSHIP FOR THE
PROGRAM TO REQUIRE AN AGREEMENT WITH RENEWALS TO BE APPROVED
BY THE CITY COMMISSION; AUTHORIZING THE CITY MANAGER TO NEGOTIATE
AND EXECUTE, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, A GRANT
AWARD AGREEMENT WITH CITY YEAR AND ANY AND ALL OTHER NECESSARY
DOCUMENTS, MODIFICATIONS, AND AMENDMENTS, IN A FORM ACCEPTABLE
TO THE CITY ATTORNEY, TO COMPLETE THE GRANT ALLOCATION AND TO
IMPLEMENT THE CITY'S PARTICIPATION IN THE PROGRAM FOR THE 2017-2018
PROGRAM YEAR ONLY.
WHEREAS, City Year, Inc., is a United States Internal Revenue Code Section 501(c)(3)
not -for -profit organization ("City Year") that focuses on helping students and schools succeed by
bridging the gap between what students need and what schools are designed to deliver; and
WHEREAS, the City Manager has made a written finding, attached and incorporated as
Attachment "A," pursuant to Section 18-85(a) of the Code of the City of Miami, Florida, as
amended ("City Code"), that competitive bidding is not practicable or advantageous to the City;
and
WHEREAS, the City of Miami ("City") wishes to enter into an agreement with City Year
for a total amount not to exceed $100,000.00 for the June 8, 2017 through June 7, 2018
Program Year ("2017-2018 Program Year") to sponsor a City Year Team comprised of 8-12
AmeriCorps' members who tutor students one-on-one, provide additional support in classrooms,
and lead school -wide initiatives for the City Year Miami Program within the City ("Program"),
with any future year of sponsorship to require a one (1) year agreement with renewals and
approvals by the City Commission;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble of this Resolution are
adopted by reference thereto and incorporated herein as if fully set forth in this Section.
Section 2. By a four -fifths (4/5ths) affirmative vote, after an advertised public hearing,
the City Manager's finding, attached and incorporated as Attachment "A," that competitive
negotiation methods and procedures are not practicable or advantageous to the City pursuant to
Section 18-85(a) of the City Code, as amended, and waiving the requirements for said
procedures, is ratified, approved, and confirmed.
Section 3. The City Manager is authorized' to allocate grant funds in a total amount not
to exceed $100,000.00 for the 2017-2018 Program Year to City Year for the Program, with any
future year of sponsorship for the Program to require an agreement with renewals to be
approved by the City Commission.
Section 4. The City Manager is authorized to negotiate and execute, in a form
acceptable to the City Attorney, a grant award agreement with City Year and any and all other
necessary documents, modifications, and amendments, in a form acceptable to the City
Attorney, to complete the grant allocation and to implement the City's participation in the
Program for the 2017-2018 Program Year only.
Section 5. This Resolution shall become effective immediately upon its adoption and
signature of the Mayor.2
APPROVED AS TO FORM AND CORRECTNESS:
Barnaby I_. Min, Deputy City Attorney 5/25/2017
1 The herein authorization is further subject to compliance with all requirements that may be imposed by
the City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code
provisions.
2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days
from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.