HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM
File ID: #2233
Date: 05/02/2017
Commission Meeting Date: 06/08/2017
Type: Resolution
Subject: Accept Bids - Court Resurfacing
Purpose of Item:
Requesting Department: Department of
Parks and Recreation
Sponsored By:
District Impacted: All
The nature of this item is to authorize a resolution of the Miami City Commission
accepting the bids received on March 7, 2017 pursuant to Invitation for Bid (IFB) No.
681384, from McCourt Construction Inc. (Primary) and Shasa Engineering, Corp.
(Secondary), for court resurfacing at various City of Miami parks, on an as needed
basis, for an initial contract period of three (3) years, with the option to renew for two (2)
additional one (1) year periods; allocating funds from the various sources of funds from
the end user department, subject to availability of funds and budgetary approval at time
of need; further authorizing the City Manager to negotiate and execute all other
documents, including any amendments, and modifications to said contract, in a form
acceptable to the City Attorney, as may be necessary for said purpose.
Background of Item:
The City of Miami (City) has identified a need for court resurfacing at various City Parks.
On February 13, 2017, the Department of Procurement (Procurement) issued IFB No.
681384 for court resurfacing at various City of Miami parks. As required by the
Procurement Code, the IFB was advertised in three (3) newspapers of general
circulation and issued on-line. On March 7, 2017, at the bid opening, two (2) bids were
received. Procurement is recommending award to McCourt Construction Inc., as the
primary contractor, and Shasa Engineering, Corp., as the secondary contractor, the two
(2) responsive and responsible Bidders. The total estimated fiscal impact for the term of
the contract, including option to renew years, is $1,500,000.
Budget Impact Analysis
Item is an Expenditure
Item is NOT Related to Revenue
Item is NOT funded by Bonds
Total Fiscal Impact:
$1,500,000 (Approximately $300,000 per year for five (5) years)
General Account No: Allocating funds from the various sources of funds from the end user
department
Department of Parks and Recreation
Office of Management and Budget
Office of Management and Budget
Legislative Division
City Manager's Office
City Manager's Office
Office of the City Attorney
Office of the City Attorney
City Commission
Office of the Mayor
Office of the City Clerk
Reviewed B
Kevin M Kirwin
Pedro Lacret
Christopher M Rose
Valentin J Alvarez
Nzeribe Ihekwaba
Daniel J. Alfonso
Barnaby L. Min
Victoria Mendez
Nicole Ewan
Mayor's Office
City Clerk's Office
Department Head Review
Budget Analyst Review
Budget Review
Legislative Division Review
Assistant City Manager Review
City Manager Review
Deputy City Attorney Review
Approved Form and Correctness
Meeting
Signed by the Mayor
Signed and Attested by the City
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Clerk Completed
05/21/2017 9:28 AM
05/24/2017 1:58 PM
05/25/2017 4:45 PM
05/26/2017 3:21 PM
05/26/2017 6:29 PM
05/30/2017 11:06 AM
05/30/2017 11:18 AM
05/30/2017 6:44 PM
06/08/2017 9:00 AM
06/12/2017 3:35 PM
06/12/2017 3:56 PM
City of Miami
Legislation
Resolution
Enactment Number: R-17-0267
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 2233 Final Action Date:6/8/2017
A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE BIDS
RECEIVED MARCH 7, 2017, PURSUANT TO INVITATION FOR BID NO. 681384,
FROM MCCOURT CONSTRUCTION, INC. (PRIMARY) AND SHASA ENGINEERING,
CORP. (SECONDARY), THE TWO RESPONSIVE AND RESPONSIBLE BIDDERS,
FOR COURT RESURFACING AT VARIOUS CITY OF MIAMI PARKS, ON AN AS
NEEDED BASIS, FOR AN INITIAL CONTRACT PERIOD OF THREE (3) YEARS, WITH
THE OPTION TO RENEW FOR TWO (2) ADDITIONAL ONE (1) YEAR PERIODS;
ALLOCATING FUNDS FROM VARIOUS SOURCES OF FUNDS OF THE USER
DEPARTMENT, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY
APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO
NEGOTIATE AND EXECUTE ALL OTHER DOCUMENTS, INCLUDING ANY
AMENDMENTS AND MODIFICATIONS TO SAID CONTRACTS, IN A FORM
ACCEPTABLE TO THE CITY ATTORNEY, AS MAY BE NECESSARY FOR SAID
PURPOSE.
WHEREAS, the Department of Parks and Recreation has a need for court resurfacing at
various City of Miami ("City") parks; and
WHEREAS, the City issued Invitation for Bid ("IFB") No. 681384 to establish a contract
for court resurfacing;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA;
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The bids received March 7, 2017, pursuant to IFB No. 681384, from McCourt
Construction, Inc. (Primary) and Shasa Engineering, Corp. (Secondary), the two (2) responsive
and responsible bidders, for court resurfacing at various City parks, on an as needed basis, for
an initial contract period of three (3) years, with the option to renew for two (2) additional one (1)
year periods, are accepted.
Section 3. Funds are to be allocated from the various sources of funds of the user
department subject to the availability of funds and budgetary approval at the time of need.
Section 4. The City Manager is authorized' to negotiate and execute all other
documents, including amendments and modifications to said contract, in a form acceptable to
the City Attorney, as may be necessary for said purpose.
1 The herein authorization is further subject to compliance with all requirements that may be imposed by
the City Attorney including but not limited to those prescribed by applicable City Charter and City Code
provisions.
Section 5. This Resolution shall become effective immediately upon its adoption and
signature of the Mayor.2
APPROVED AS TO FORM AND CORRECTNESS:
ndez, City Attor ey 5/3072017
2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days
from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.