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AWARD RECOMMENDATION AND APPROVAL FORM Date: 1/25/2016 Department/Division: Police Department Contact Name/Number: Sgt. Santiago Cruz Bid/Contract Number: BCSO2015-01 Manager: Pearl P. Bethel Summary/Description of Purchase: Ammunition Justification for Award/Contract: The Police Training Department (Police) has an immediate need to purchase lead free zinc ammunition for Department qualifications and training classes for use in their in -door range. Police Staff and Procurement Staff have identified a Bradford County Sheriff's Office contract, BCSO2015-01, Ammunition which was competitively solicited, offers these items, and meets all of the criteria for City of Miami Procurement Ordinance Section 15-111, Contracts of other governmental entities. Police would like to access the above mentioned contract under your authority. Type of Contract: Method of Purchase: ❑ Single Purchase ❑ Formal Bid (include bid tabulation) ❑ Short -Term Contract 0 Competitive Negotiation (include documentation) El Lease )1 Other Governmental Contracts (include documentation) Term Contract ❑ Contract Increase Contract Period October 13, 2015-January 1, 2017 OTR: None Recommended Vendor(s): Location Status: AwarcllContract Value NPEE L.C. dba 451E 10th Court $50,000 National Police Ammunition Hialeah, FL 33010 Total Bid Award/Contract (including valu a. ociat 1 "",: cut':.-}: $50,000 Award Recommended By: % ��d,% nt Director/Designee Signa re / /or Source(s) of Funds: General Fund Account Code(s): 00001.191501.667000.0000.00000. Funding Approval: Certified By: Appr e• DMB Director/Desig eee Chief Pro em,ent Officer/Designee Ci l is r Date AWARD RECOMMENDATION AND APPROVAL. FORM SHERIFF Gordon Smith P.O. BOX 400 STARKE, FLORIDA 32091 (904) 966.2276 December 27, 2016 National Police Ammunition 451 E. 10th Court Hialeah, FL 33010 Attn: Mr. Erik Agazim The intent of this letter is to extend the current agreement with National Police Ammunition's bid for lead free ammunition. 1 hereby authorize this extension until June 30, 2017. Respectfully submitted, Go ' Smith BrCounty :. ' s Office 94 Temple Ave_ Starke, FL 32901 SHERIFF P.O. BOX 400 STARKE, FLORIOA 3 041 (904) 006-2276 October 13, 2016 National Police Ammunition 451 l= 10thCourt Hialeah, FL 33010 Attn: Mr. Erik Agazim Mr. Agazirn, The intent of this letter Is to notify you that National Police Ammunition has been awarded the contract as low bidder for our Lead Free Ammunition. This Is in reference to the Invitation to bid that was sett out on September 17, 2015. Sincerely, riff G rdo\Smith NPEE L.0 dba National Police Ammunition 2015 AMMUNITION Unit Price:, BRASS CAS E"AMM NPANFE9-90 NE 1QIN ''"W''' '•'Y""""s""1F"®" • � ,� sue. M.°' lY�..., 9mm 90 Grain Frangible S 0,3300 330.00 50 20 Sira,bnd DO Ru..,,a(SDNF ,44'1* 9rnn1 100 Grain Frangible $ 0.3600 .$ 360.00 50 20 gNPANFC9.1GO I �i l-AFYFC 380"7 sim.Iaoed Dm? P.wd ISM Franmdae 380 ACP 75 Grain Frangible $ 0_3830 $ 382.50 50, 20 NPANFC38SPL-100. s1"''`d°"7R°`"d'S©")F"" ". 38 Special 100 Grain Frangible $ 0.4.6.80 $ 467.50 - 50 20 NPANC357-100 s"."' d'"'""'d(SDRIFrang4',. 357 SIG 100 Grain Frangible $ 0.4760 $ 476-00 50 20 NPANFS40-105 ,simuixo$ Plo Round 1SDF1F"""dint 40 SW 105 Grain Sintered Frangible $ 0.3485 $ 348.50 50 20 NPANFS40-115 S'n.." d0, ,R''''d15DR1R"""."" 40 SW 115 Grain- Franaible $ 0.3650 $ 365.50 50 20 NPANFS40-125 Sim're,"F""w""""'"". 40 SW 125 Grain Frangible $ 0.3783 $ 378.25 50 20 NPANFS45-145 S n "rved Oury Ruw31sDRj Fcs p'ts 45 ACP 145 Grain Frangible $ 0.4505 $ 4450.50 50 20 NPANFS45-155 Sf"r"Lged0.WP.M (SDR)Fr.."",51c 45 ACP 155 Grain Frangible $ 0.4760 ` $ 476.00 50 20 NPANFCG45-155 5i-IDAidD"trP.n"od¢DR1Fry.,iW. 45 GAP 155 Gain Frangible $ 0.5100 $ 510.00 50 20 NPAt JF 223-43 S6..4, :id„ 1. d isDRlf.-w >,. 223 REM 43 Grain Frangible Jacketed $ 0.4675 $ 467.50 50 20 NPANFF223-45 s""""i'R...,dISDR;sn"g' 223 REM 45 Grain Frangible Non -Jacketed $ 0.4675 $ 467.50 50 201 NPANFC223-50 sinwl.t"akwnFn"ndisBRlF"a""ih1" 223 REM 50 Grain Frangible Partial -.Jacket $ 0.5100 $ 510,00 50 20 NPANFG223-55 5:""e''d°"`y"" oR°F""9a4.' 273 REM 55 Grain Frangible Partial -Jacket $ 0.5200 $ 520.00 50 20 MPANC76239-112 S""d° R'';".bk °R1Fn c''''' 7.62X39 112 Grain Frangible $ 0.7370 $ 737.00 20 . 20 NPANFC308-124 S".'sm.dD.r"yRomm{svRls"d"°''" 308 125 Grain, Frangible $ 0.7370 $ 73.7.00 20 20 NPANF-BUCK 5�.n1av411wyFa. nd{5Dh1Fr.nglm. 12 Gauge 00 Buck Frangible $ 1.0400 $ 260.00 25 10 NPANF-SLUG S'"'"''"°`""`'FtSOF"'"'`. 12 Gauge Slug 325 Grain Frangible $ 1,0942 $ 272.80 25 10 �,1f� NPANF C50..640 Si+wltad tldry Row/4PORI rrangN 50 BMG 640 Grain Frangible $ 5.9950 : $ 599.50 10 100. 599.5 , NPANZ9-100 Z CLEAN 9Mrvi 100 GRAIN LEAD FREE SOLID ZINC FLAT NOSE 5 0,2400 $ 240.00 50 20 NPANZ380-7,5s Z-CLEAN 380ACP 75 GRAIN LEAD FREE SOLID ZINC FLAT NOSE $ 0.2700 $ 270.00 50 20, NPANZ3571 S-100 Z-GLEAN 357 SIG 100 GRAN LEAD FREE SOLID ZINC FLAT $ 0.3350 $ 335.00 50 20 NPANZ38-100 Z-CLEAN 38SPL 100 GRAIN LEAD FREES©LED ZINC FLAT NOSE $ 0.2700 $ 270_00 50 20 NPANZ4O-,125 Z-CLEAN 40SiA/ 125 GRAIN LEAD FREE SOLED ZINO FLAT NOSE $ 0.2700 $ 270.00 50 20 NPAdZ45-155 Z-GLEAN 45ACP 155 GRAIN LEAD FREE SOLID ZINC FLAT NOSE $ 0.3100 $ 310.00 50 20 NPANZ771-55 Z-CLEAN 223 REM 55 GRAIN LEAD FREE SOLID ZINC $ 0.3500 $ 350.00 50 20 NPANZ308-124 Z-CLEAN 308 WIN 124 GRAIN LEAD FREE, sour zinc $ 0.4800 5 480.00 20 20 NPANZ-BUCK Z-CLEAN 12 GAUGE 00 Buck SOLID ZINC $ 0.7500 $ 187.50 25 10 N PANZSLUG :Z-CLEAN 12 GAUGE SLUG 325 GRAIN SOLID ZING $ 0.7500 $ 187.50 25 10 (HELO) SOLID COPPER NPAWH38O-80 ' HOLLOW °P N'NT HELD DUTY DUTY ROUND HELD 380 ACP 806R SCHP ' $ 0.4530 $ 453.00 50 20 NPANH9-115 HELO DUTY HELO 9mm 115gr5CHP $ 0.3530 $ 353.00 50 20 NPANH38-110 HELD DUTY - HELO 38SPL 110gr SCHP $ 0.3590 $ 359.00 r 50 20 NPANH357S-125 HELD DULY HELO 357 SIG .355 125gr SCHP $ 0.3940 $ 394_00 50 20 NPAN;H357M-125 HELO DUTY HELD 357 Mag 125gr SCHP $ 0,6500 $ 650.04. 50 20 NPANH40-155 HELO .DUTY HEW 40 SR W 155gr SCHP $ 0.3860 $ 386.00 50 20 NPANH10-155 HELD DUTY HEW 10rnm 155gr SCHP $ 0.4940 $ 494.00 50 20 NPAI1 H45--185 HELD DUTY HELO 45 ACP .451185gr SCHP $ 0.4160 $ 416_00 50 20 NPAWH45G-185 HELD DUTY 45 GAP .451 160gr SCHP $ 0.5410 $ 541.00 50 20 NPANH223-55 HELO DUTY .223 REM MATCH SCHP $ 0.6000 $ 600.00 50 20 NPAN`H223-62 HELO DUTY 223 REM 62gr MATCH SCHP $ 0.6000 $ 600.00 50 20 NPANH308-165 HELD DUTY 308 Win 165grMATCH SCHP $ 0.7380 $ 738_.00 20 20 ER IK AGAZIM ▪ tr.Y. I ,1 ▪ : t 1- 61-1,1 Pl. El1;0 a' TO:. All Vendors BRADFORD COUNTY SHER'. 945-B NORTH TEM"PLEA STARKE, FE. 32o9i ., (904)96o-2276 The Bradford County Sheriff's Office is seeking Formal Bids for the phase of Ammunition as indicated Within the content of this Bid. Submit your Bid in a sealed env ope with-thelabel provided marked Atnr_raunition•. The Bids: are to be delivered as follows.; i Bradford County Sheriff's Office ( 945-B North Temple Ave. Starke, FL. 32091 Bids are to be submitted no lacer than 4:00 P.M. on Senternberr25, 2015, Bids received after this time will not he considered. All requests for additional information or que.sions should be directed to Captain Denny Thompson Dennv,,Titomosen@bracifordsheriff.org (904)966-2276, Detailed instnictions for the completion F of the Bid are contained hi this Invitation To Bid. The Bradford County Sheriff's Office reserves the right -to award the bid to. the loWest, most responsive and responsible Vendor. The Bradford. County Sheriffs Office further reserves the right. to Consider matters such as, but not limited. to; quality offered, delivery"tenns, budgetrequirements, location, and service reputation of the Vendor, in determining the most advantageous Bic,` The Bradford County Sheriff's Office thanks you for your effort and intei,est in serving the Bradford County Sheriffs Office and the taxpayers ofBradford County,: Respectfully, 5o Bradford County "WE CARE" Bradford County Sheriff's Office Ammunition Bid Topic Vendor's Checklist Statement of No Bid Vendor's Bid Form Terms and Conditions Table of Contents Page Vendor Aeknoviledgement:Forrn Public Entity Crime Inforniation Form Anti-Collusipn Statement i Authorized Signatures/Negotiators Form Bid Label 2 3 4 5-6 7-11 12 14 14; ue Date: September 25, 2015 Bradford County Sheriff's Office Ammunition Bid Checklist Due Date: September 25, 2015 1 6 Failure to submit the foIlowinfz items may result in your bid bein2 declared non - res OD sive. ador's Checklist ement of No Bid Complete Copies of Vendor Bid Fenn (Original and two (2) Copies One of whi Should be contained on CD ROM o Flash Dtiv )4713( endor Aoki° wledgementiForm, signed 2 Entity Crime Inforniation Porn signed 2 Anti -Collusion Sthtement, igied •Authorized Signatures/Neg9tiatOrs Vann Page 3 Page 4 Page .54' Page 15 Page 15; Page 15 Page 1,5• Bradford County Sheriffs Office Ammunition Bid STATEMENT OF NO BID bue Rate: September25, 2015 • If you are not bidding on this servieelcom naodity, please complete and lie A L this form to: Bradford County Sheriff's Office C/O: Captain Denny Thompson 945-B North Temple Ave; Starke, FL. 32091 Failure to respond may result in deletion of Vendor's name from the Qualified Bidder's List for the Bradford County Sheriff's Of%ce. Company Business Name: Minority Ovine Address:. f ( ) Telephone: i ( ) I 'Pax Number: ( ). Signature: # ( ) Black Hispani r Women Other Date: ( ) Non -Minority We, the undersigned have declined to bid on Ammunition because of the following reason: . Specifications too °`tight°', i.e., geared. toward brand o.r rnanufacturer!,only. Explain below. it Insufficient time to respond to the Bid. We do not offer this seiwice/corninodity. We ores in her business of.-1 Unableto meet speoifcatiotas To busy at this time to bid project, would like to be considered for tore projects. Yes No Other (please -explain) VENDOR'S BID FORM Firm Price 4 Bradford County Sheriff's Office Ammunition Bid rue Date: Septernber25, 2015 It is the desire of the Bradford County Sheriff's Office that this contract be; warded to thevendor(s) whose prices are firm for the period of the contract. Any price increase incurred to the El radford County Sheriff's Office, at any renewal period, shall be a result o.f:-actual in ceased costpassed from the masiutaeturer to the suppti4r, excluding any additional profits to the sup rlier. Item Description FRANGIBLE LEAD FREE TRAINING ANIMIJNITIO i 41fnit -Trice Total Price Lead Time 1' NPANrE9-90 Simulated Duty Round - (SDR) Frangible0101404( 9rnrn 90 Grain Frangible LEAD FREE F J 2 N ANFC9=100 Sinzrul ated Duty Round — (STAR) Frangible 9=110 Grain Frangible LEAD FREE . " t. ()c 3' NPA'1` FC3 80-75 Simulated Duty Round — (SDR)' Frangible 380 ACT's 75 Grain Frangible LEAD FREE i. J �`' � (}y5 ANFC38SPL-100 Simulated Duty Round — (SDR) Frangible 38 Spec* 100 Grain Frangible LEAD FREE .. apt . 1.\ l! ° c\06.1'\ts 5. NPANC357-100 Simulated Duty Round. _ (SDR) Frangible 357 SIG l CO Grain Frangible LEAD FREE i- a, 1.\ ill ii9 S 'co 60 NPANFS40-105 Si nulated Duty Round — (SDR) Frangible 40 SW 105 Grain. Sintered Frangible LEAD FREE ' b03,6'5 5, NPANFS40-115 Simulated Duty Round.— (SDR) Frangible 40 SW 115 Grain Frangible LEAD FEE ., `,S 6. NPANFS40-125 Simulated Duty Round — (SDR) Frangible 40 SW 125 Grain Frangible LEAD FREE l ''\6 , ,� ' 6\0 NPANFS45-145 Simulated Duty Round — (SDR) Frangible 45 ACP 1°45 Grain Frangible LEAD FREE 3 ,IN L't OP k -* 8. NPANFS45-155 S.nnu.lated Duty Round (SDR) Frangible 45 ACP (55 Grain.Frangitble LEAD FREE , �, � 6 . . NFANFCG45-155 is u1ated Duty Round (SDR) Frangible 45 GAP I55 Grain Frangible LEAD FREE \ �:'� 10. NPANFS223-43 Sit ulated Duty Round (SDR) Frangible .223 REM 43 Grain Frangible Sacketcd LEAD FREE- r , , ° Item Description i � FRANGIBLE LEAD FREE TRAINING AMCJNIiT;ION nit trice Total Price Load Time Bradford County Sheriff's Office Ammunition Bid Oatel September 25, 2015 11. NPANFE223-45 Si'paulated Duty Round (SDR) Frangible .223 RENIL 45 Grain Frangible Non-Saoketed LEAD FREE 4) 12. NPANFC223-50 Stnulated Duty Round (SDR) Frangible .223 REM 50 Grain Frangible Partial -Jacket LEAD FREE 1 :63\ c3\P '45 &. 13. NPANFC223-55 Simulated Duty Round (SDR) Frangible .223 REM 55 Grain Frangible Partial -Jacket LEAD FREE 1 . „ i .64 ife- , . 'k.) 3\ 14._ . NPA.NC76239-112Simulated Duty Round (SDR) Frangible 7.62X39 112 Grain Frangible LEAD FREE ir l' ell n9 1 /4 is. NPANFC30 8-124 Sin ulated Duty Round (SDR) Frangible .308 125 Grain Frangible LEAD FREE 101 1 . NPANF-BUCK Si#nalated Duty Round (SDR) Frangible 12 Gaugd 00 Buck Frangible LEAD FLEE\`1)0 Ne ‘A °\° 17. NPANF-SLUG Simulated Duty Round (SDR) Frangible 12 Gauge- Slug 325 Grain Frangible LEAD FREE i A °\,v O 18. NPANF-050-640 Simulated Duty Round (SDP.) Frangible 50 BIY10 640 Grain Frangible LEAD FREE i Item Description i ZINC LEAD FREE TRAINING AMMUNITION prat Price Total Price Lead 'rime 1. NPANZ9-100 I Z-CLEAN g/v1M 100 CRAIN LEAD FREE SOLfD ZINC FLAT NOSE -D''' ( \ , 0 \ .% 6 Bradford County Sheriff's Office Ammunition Bid Dye Date:September 2S, 2015 NPANZ380-75 , Z-CLEAN 380ACP 75 GRAIN LEAD FREE SOLID aNc FLAT NOSE N1'ANZ3575-100 Z-CLEAN 357 SIG 100 GRAIN LEAD FREE SOLID ZINC FLAT NOSE. CO6 4. NPANZ38-100 : Z-CLEAN 38SPL 100 GRAIN LEAD FREE SOLID ZEkTC FLAT NOSE .1:\ 0,s\IS CO' INTP.A2N240,7125 i Z-CLEAN 40SW 125 GRAIN LEAD FREE SOLID ZINC FLAT NOSE I , r0 NPANZ45-155 i 2-CLEAN - 45ACP 155 GRAIN LEAD FREE SOLID ZINC FLAT NOSE \ 0 Q60 Ck 7. NPANZ4S.155 2-CLEAN 45ACP 155 GRAIN LEAD FREE SOLID. ZINC FLAT NOSE NPANZ223-55 i Z-CLEAN .223 REM 55-GRA1N LEAD FREE SOLID ZINC (1:-Cf. i, .134) N 0 0\ . NR,6s:NZ308-124 : Z-CLEAN 308 WIN 124 GRAIN LEAD FREE SOLID ZINC i 0 A 0\6' 1 . NPANZ-BUCK 1 Z.-CLEAN 12 GAUGE 00 Buck SOLID ZINC LEA:D FREE i () i ",„ • 1ir,:\ 6- \116.0` NPANZ-SLUG i 2-CLEAN 12 GAUGE SLUG 325 GRAIN SOLID Z11.,IC LEAD FREE e,... : Ai ' , (66,; ‘' c2\, 4 A Item Description MELO) SOLID qOPPER HOLLOW POINT DUTY ROUND ynit irice Total Price Lead Time ' 1 NPANH380-80 BELO DUTY HELO 380 AP 80 OR SCHP . 7 . Bradford County Sheriff's Office ; Ammunition aid time Date: September 25, 2015 LEAD V EE 2. NPANH9- l 15 HELO DUTY FFIELO 9mm 115gr SCHP LEAD FREE ' GJ '' (�0`) 3. NPANH38..1101~HELO DUTY HELO 38SPL 110rr SCHP LEAD FREE �' ;, . 6,► o0c U; 4. . NPANH357S-125 HELO _DUTY HELO 357 SIG .355 125gr SCHP LEAD FREE (Ak\ ;' � v-l. 5, NPAI<1' I357M-12511BL } DUTY HELO 357 Mag 125gr SCHP'� LEAD FREE P * �` kr- 6. MANPI40-155 HELO DUTY }IEL0 40 S&W 155gr SCHP LEAD PEE i (Ig ( 5 AQ 7. NPANHI0-155 HL,LOO DUTY HELO lamm 155g SCHP LEAD FLEE ? ,'' 0\k\ �b t g, NP tU 1H45,,185 FIELO DUTY HELO 45 ACP .451 185gr SCHP LEAD FREE f ,. � CO ' 9; NPANFI45G-185 HELO DUTY 45 GAP .451 160gr; SCHP LEAD FREE N , {J � ,' l0. NPANH223-55 HELO DUTY .223 REM MATCH SCHP LEAD FREE , , J cl A 11. NPANH223-62 HELO DUTY .223 REM 62gr MATCH S CHF LEAD FIFE �}�0 � � �5 _(Y 12. NPANH308-165 HELO DUTYCb 308 Win 165gr MATCH SCHP LEAD .FREE i . j �r NOTES: } 1 Bid will be awarded by line item, not all. or nothing. 2. Items will bs orderOd on an as needed basis. 8 Bradford County Sheriff's office Ammunition Bid Due Date: SepterAer 25, 2015 INVITATION TO BID TERMS AND CONDITIONS Vendor: To insure acceptanceiof the bid, follow these instructions: CONTkACT PER1OD: The Contract shall be. effective- for six (6) month period from date of award. All prices submitted shall TeMain unchanged during .the period of performance. If thei tents and conditions- oft is agreement.shall extend beyond January 1, 2017, then the terrn's and conditions are contingent upon tine apl roval cif the elected Sheriff. If the Board of Cqunty Commissioners of Bradfard•'Cbtinty; .ti the regular course -of its budget or appropriation process, withdraws, or fails to appropriate fonds for the procurement of services 'under this Agreement then the Sheriff may terminate this Agreement at the cbnolusion of any billing cycle Or the beginning of the Unfunded budget period with at least. thirty (30) days prior written. notice to Pre -Oder. The Sheriff agrees to pay Provider all ;charges and expenses incurred before_ the effective date of such termination. 1. EXECUTION OF BID;. Bid Mast contain a manual signature of an authorized. representative in the space provided. 2. SEALED BI /5E,ALED PROPQ ALSISOLICfATIONS: All bids must be submitted in a seated envelope. The face of the envelope shall contain the date and time of the Bid. Opening and the Bid Number if applicable. If the Bid is to be returned via Express Mail or in a courier envelope, the Bid documents should be submitted in. a separate sealed envelope within the courier; envelope, Express mail or courier envelopes will be opened and discarded. The face of the Sealed Bid envelope should have ,attached the label included with the Bid package or noted,. the Bid File Name "Amtinnition" and "Attention: Captain Denny Thompson ; Sealed Bid." If there is not going to be a Iidsubmitted, please till out the "STATEMENT OF NO BID" form, included in this Bid pckage,. Offers by telephone or facsimile for sealed bid or proposal cannot be accepted. It is the Vendor's responsibility to as;aure that the bid is delivered at the proper time and place of the bid opening 3. BID OPENNi 1O: Shall be public on the date and at the time specified on the bid form or shortly thereafter. Bids that for any reason are not:delivered by thespecified date and time will not be returned, but will be retained in the BID 'PILE unope.ed. 4. PRICES ALND TERMS: The Bradford County Sheriff's °f ee will evaluate and aeleot l the bid they feel will be In the best interest of the Sheriff's Office. a. TAXES: Bradford County Sheriff's Office does ;not pay 1:2 deral Excise or State Sales Taxes, 's b. MIS --TAKES: Vendors are expected to examine the specifications, delivery schedules, bid prices and instructions pertaining to praduet(s). Failure to do so wilt be at Vendor's risk, G. CONDI QN: ;All product(s) not conforming in every way acceptable to the Bradford County Sheriffl Office shall be rejected. . l 10 Bradford County Sheriff's Office r. Ammunition Bid Due Date: September 25, 2015 d. F.O.B. Prices: A11 prices shall be quoted p.0.$. Destirratin, The Seller' shall pay all transportation charges and title to the goods shall transfer to the Purchaser at the destination. S. QUANTITIES: Quantities shown are not guarantees of purc1 ase. The Bradford County Sheriffs Office mar purchase additional quantities from otherrVendors during the life of the Contract. Quantities stated on. this iid represent estimated us age for a. one-year period. 6. BRAND NAMES:1 Manufacturers names, trade names,brand names, model and .catalog numbers used in these specifications aro for the purpose of :describing and establishing general quality levIels. Such references are not intended to be restrictive, Bids will be considered for alternative brands that met or exceed the quality of the specificationslisted for any item. 7. BAD SUBSTITUTIONS: Bids will be considered for items complying substantially with specifications provided deviations to the specifications are stated an items are described in detail. [When offering alternate products, it is the responsibility of the bidder to indicate the brand ;.names and model/catalog numbers, and tp provide evidence of the equality of the items to the products specified in the solicitation; Standard catalog sheets ar technical data will; not be accepted in lieu of this requiremnt. The Bradford County Sheriff's Office will be the sole judge of whether such alternates are equivalent to the items specified. The Bradford County Sheriffs Office .reserves the right to waive immaterial variations in the speci&cations. • 8. NON-EXCLUSIVE AGREEMENT: The Bradford County Sheriff's Office reserves the right to negotiate with mote then orte vendor. The Bradford County Sheriff's Office may have contracts with, other vendors for the same supplies or services. Selection of vendors may be on the basis; of price, availability, hours of operation, or location, 9. CL..RIFI AT10:1 S/NNTER1RL"TA'TlON ,AND AMAN1 A: No interpretation or changes to the meting ofthe Invitation toBidwill be Made to any Vendor or:ally, except by written addenduhr. All questions regarding this hid should ie4 submitted in writing and must be received no later than five (5) calendar days prior to the closing date for bid submittal, addressed to Bradford County Sheriff's Office, Denny Thompson, Captain, at 945-D North Temp .e Ave. Starke, FL. 32091, or denny thompadn ci Bradfardsheri£t org, or fax (904)966-6 160 10. CONFLICT OF 4 TE ST: The award hereunder is subject to Chapter 112, Florida Statutes. Al! Vendors must disclose with their bid, the name ;of any officer, director, or Agent who is also Ian employee of the Bradford County Sheriff's Office. Further, all Vendors must disclose the name of any Bradford County ShelifEs Office eiployee who owns, directly or indirectly, an interest of five percent (5%) or mote of the Vendor's farm ar any of its branches; i ee 11. AWARDS: AS the best interestof the Bradford Ceunty Sheriff's Office and the Taxpayers of Bradford County;rnayrequire, the tight is reserved to make.a rard(s) by individual items, group of item, all County; none, or a combination thereota with oneior more suppliers; to reject Bradford County Sheriffs Office Ammunition Sid i Dti:e Date: September 25, 2015 any andall bids or. `waive any informality or technicality in bids, received. The Sheriff may exercise assigned rights, pursuant to law, to use discretion hi effecting the purchase of goods and sc rvices.1 12. NEGOTIATIONS!: The Bradford County Sheriffs Office reserves the right to negotiate with orie or more VI ndors, 13..DISPUTES: In case of any doubt or differences of opinion as to the services to be furnished hereunder, the decision of the Sheriff shall be final and binding on both parties. 14. LEGAL REQtJ1 MENTS: Federal, State, County and local,'laws,ordinances, rules and regulations that in n' manner affect the product/service herhereq apply: Lack cif knowledge by the Vendor will in no way be cause for relief from responsibility. t5, LIABILITY: ThetVendor shall hold and save Gordon Smith, Sheriff, Bradford County, its officers, agents and employees harmless from liability of any kid in the performance of or fulfilling the requirements prior to and during the term of this Contract. 16. STATEMENT ,RELATIVE TO PUBLIC ENTITY CRIMES: The Vendor is directed to the Florida public Entity Crime Act 287.133., Florida Statues; and the Bradford County Sheriff's Office rcq'nirements that the successful Vendor con ply with it in all respects prior to and during the teim of the Contract. F � 17. EVALAUATION OF BID AWARDS: Gordon Smith, Sheriff, Bradford County reserves the .right to award the biel/proposal to the lowest, most responsive and responsible Vendor who subrriits the bid meeting specifications most advantageous to Bradford County Sheriff's Office, Gordon Smith, Sheriff, Bradford County firmer reserves the right to consider smatters such as, but riot limited to quality offere 1, delivery teems, ivtxdget requirements, location and service reputation of the Vendor; in. determining the most advantageous bad.. 18. AFTER AW ARD i The Bradford County Sheriff's Office reserves the right to add or delete items at prices to 'be negotiated at the time of addition Or deletion, In the event of market changes, the Bradford County Sheriffs Office may negotiate justified adjustments both upwardldown.svard such as price, terns, etc; to this contract when the Sheriff's Office In its sole judgment, considers such adjustments to be in the hest interest of the Bradford County Sheriff's Office. t 19. NON -PE ORM ONCE/LIQL11DATED DAMAGES: Time is of the esseot.e of this Contract and failure to deliver within the time period shall be considered a default In case of a default, the Bradford County Sheriff s Office may procure the required services and/or goods from other :sources and hold the Contractor responsible for any excess costs occasioned therebylend may immediately cancel the Contract. 20. VENDOR'S S1TEI VISITt The Bradford County,Sheriff s Office reserves the right, at its discretion, to condict "on site visitations of any vendors' fac.lities. The purpose of the visit will be to ensure the Bradford County Sheriff's Office of the Vendor's capabilities of 12 Bradford County Sheriff's Office Ammunition Bid rue Date: September 25, 2015 successfully administering this contract. If, in the Bradford. County Sheriffs Oflice's opinion, any vend* does not have the required capabilities • as listed herein, this shall be considered groundssfor non-award/cancellation. 21. VERBAL/WRITTEN PURCHASE ORDERS: The award of this Bid does not constitute an order. Before delivery is Made the Vendor ,must receive a duly executed Purchase Order. Acceptance; by the Vendor is assumed upon. issue by the Bradford County Sheriff's Office, of a duly executed purchase .order. Inspection and acceptance, of item(s) will be at the stated destinatic n(s) Mess otherwise provided, -and title to and risk of loss or damage is the responsibility of the Vendor until the acceptance by the :Bradford. .County Sheriffs - Office. 22. DELIVERY TICKETS/INVOICING: The successful Vendor shall furnish a priced and itemized delivery ticket or invoice for every delivery made to the Bradford County Sheriff's Office. The delivery ticket or invoice shall inc€,ode the date, department delivered to, and purchase order number and shall be signed by a representative of the requesting department - when delivery is made. 23, RETURNS: Any goads delivered to the Bradford County Sheriffs Office not as ordered shall be returned to the successful Vendor at no cost to the :Bradford County Sheriff's Office. Each respondent shall list herein what, if any, restocking charge will be charged to the Bradford County Sheriffs Office for items being returned by the Bradford County Sheriff's Office at' no fault of the vendor. Any restocking bharge shall be taken into consideration in the award/evaluation process. 24. INSURANCE: The successful vendor shall purchase and maintain in force, at his own expense, such insurance as will protect him and the Bradford County Sheriff's Office from claims which may arise out of or result from the Vendor's exe action of the work, whether such execution be by himself, his employees, agents,_ subcontractors, or by anyone for whose acts any of tern may be liable. The successful Vendor shall furnish a copy of an original Certificate of Insurance, naming the Bradford .County Sheriff's Office as an additional insured. Should. any of the policies be cancelled before the expixatfon date, the issuing company will mail 30 days written notice to the certifi(ate holder. The successful Vendor shall firrrsish insurance in satisfactory limits, and on forrns and of companies that are acceptable to tlite Purchaser's Attorney and/or Risk Management and shall require end show evidence of .nsurance coverage's on behalf of any subcontractors (if applicable), before entering into any agreement to Sublet any part of the Work to be doneunder this Contract.. 25. CANCELLATION Oir CONTRACTS/SUSPENSION: ThOradford County Sheriff's Office may cancel kh.is Contract WITHOUT CAUSB at any tirne by giving thirty (30) days written notice to the supplier/contractor. In addition the Bradfoqrd County Sheriff's Office may immediately suspend business with a supplier/contractor Avi;th written notification. 13 Bradford County Sheriff's Office Ammunition aid blue Date: Septernber25, 2015 i y 26. TEIf MINATION:1 In the event the funds to finance this Contract become unavailable or are not allocated by Bradford County, Bradford County Sheriff's Office may provide Vendor with thirty (30) days written notice of termination, No "fig in this Contract shall be deemed or construed to prevent the parties from negotiating a new Contract in this event. I f� 27. O '"TiON TO EXTEND THE TERM OF TIiIS CONTRA ': This Contract may be renewed on a yearly basis at the option of the Bradford Co ty Sheriff's Office. If the Bradford County Sheriff's Office desires to renew this Conitaot, a Notice of Intent to kenew will be submitted no less than (60) sixty days before be Contract expires. This Notice of Intent shall not be deemed to commit the issuing party to a renewal. The total duration of this Contract shall not exceed four (4 years).. 28. AGkEE iRNT: This Bid and the Purchase Orders issued heteunder constitute the entire agreement between; the Bradford County Sheriff's Office and the Vendor awarded the Bid: No modification of th is Bid shatl be binding on the Bradford C6unnty Sheriff's Office or the Vendors. 29. BACKGROUNDINVESTIGATIONS: All vendors and/or passible subcontractors prior to award may be subject to a background investigation. Accdss to Agency Facilities by vendors/workers is a privilege which may be revoked for any adverse background or intelligence checks' 30. ADDITIONAL INFORMATION: The' Bradford County Sheriff's Office Purchasing Section reserves the right to request additional information needed for clarification from any bidder/propose for evaluation. proses. 31. P1GG'ACK CLk.USE: At the option of the awarded vendor, the vendor agrees to snow the Bradford County Sheriff's Office and other governmental entities of the state of Florida and its agencies, political subdivisions, counties, and cities, to p%rohase additional items by piggybacking on this bid, Each government entity may procure goods and services as described herein wi!h the sane tennis and conditions, and for the same price. Each governmental ea`ity desiring to accept these bids, and make award thereof, shall do so independently of any other government entity, Each government entity shall be responsible for its own purchases and shall be liable for goods anti services ordered and received by it, and no government entity assumes any liability by virtue of is bid. _.. End of Terrns and Conditions --- r 14 Bradford County Sheriff's Office Ammunition 8d que Date: September 25, 2015 4 VENDOR ACKNOWLEDGEMENT I '� By signing and submitting this!Pre-Qualification Package, Vendor acltnowtedges he/she has read, understands, and can provide the minimum requirements stated herein, that.e/she has visited the site, performed investigations and verifications as he/she deems necessary, wide stands/accepts terms and conditions familiarized ihirn/herself with the local conditions under which ttte work is to be performed and will be responsible for any; and all errors in his/her Pre-Quallilcation Pwckage resulting from his/her failure to do so. Vendor certifies this Pre-Qualifscation Package haq.not been prepared in collusion With any other Vendor or. otherperson or persons engaged in the semolina of busi;ccss.. PUBLIC ENT1'PY CRIME INFORMATIOl A person or affiliate WhO has been placed on the convicted vendor list folio vit,g a conviction for a public entity crime may not submit a Bid on a contract to provide any goods or services to a public entity, may not submit a Bid on a contract with a public entity for the construction or repair of a public building or a public work, nuy, not submit Bids on. leases of real. property to, a public entity, may not be awarded or perform work as a Wender, supplier, sub -Vendor, or consultant'tinder a contract with any public entity, and may not transact business with any public entity ni excess of the threshold amount provided in Section 231.017, for CATEGORY TWO for a period of 36 months from kite date of being placed on the convicted Vendor list. ANTI -COLLUSION STATEMENT The below signed Bidder has not divulged to, discussed or compared his/he`r Did with other Vendors and has not colluded with any othher Bidder or parties to a Bid whatsoever. cote: no premiums, rebates, or gratuities to any employee or agent are permitted with, before, a after any delivery of materials. Any such 'violation Will result in the cancellation and/or return of material (as applicable:) and the removal from the master vendors list. I have read and underst nd the content of the above. Signatures Print Name: Vendor Name: Date: t'vi. Ne-E L : 15. q„,bc Bradford County Sheriffs Office Ammunition Bid bue bate: Septem [Der 25, 2015 f 3 AUTHORIZED SIGNATURES/NEGOTIATORS } The bidder or proposer represents that the following persons are authorized[to sign and/or negotiate contracts and related documents to which the bidder or ,proposer will be duty bound: Name -r ,^-, Title Fax # (Title (Name 0t h•3usmessl Phone # KC " S-1 3'r 1 Emazl, \ IC '1el., r Physical Address 451 -ei toAin cot Mailing Address (it' applicable) 5k ,to LooY The. bidder /oferor shall complete and submit the following information 1,vnth the bid or proposal: Type of Organization Sole Proprietorship Joint Venture State of Incorporation Partnership Corporation Prw CA a Federal l.D. or Social Securitytaumber 2_1 - S 5\,5 16 .. Bradford County Sheriff's Office Ammunition Bid Me Date: September 25, 2015 3. . Pricing must be firth for six (6) months from date of award. • . . t . Sbipping and Fuel Charges to zip code 32091 1 Partial deliveries are acceptable. Award Criteria.: Alt ammunition wlll be delivered to the following address: • The Bradford County Sheriff's Office 945-B North Temple AS, Stake, 32001 1 1. The bidder's respo se will be evaluated on, but not limited:to the following items: * Specifications have/hae not been met • Lead Time • Price 'have read and understand the contents of the above bid form Date Vendor Vendor tg j P E. ,E"