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HomeMy WebLinkAboutAgenda Item SummaryAGENDA ITEM SUMMARY FORM File ID: #2224 Date: 05/10/2017 Commission Meeting Date: 05/25/2017 Requesting Department: Office of Community Investment Sponsored By: District Impacted: All Type: Resolution Subject: Approve - Summer Youth Reading Program Purpose of Item: It is respectfully recommended that the Miami City Commission adopt the attached resolution, by a four -fifths (4/5/ths) affirmative vote, ratifying, confirming and approving the City Manager's written finding that competitive negotiation methods are not practicable for the selection of the Overtown Youth Center, Inc., for the procurement of a summer youth program in an amount not to exceed $50,000.00. Background of Item: The Summer Reading Program was designed to assist all grade levels become better readers. It will run multiple park locations Overtown Youth Center, Elizabeth Virrick Park, Belafonte Tacolcy Center, Shenandoah Park, and Jose Marti Park. Students will receive training from reading instructors and math tutors; in addition, students will benefit from guest readers from across the City of Miami, in addition to an end of summer backpack giveaway. The goal of this program is to increase the success rate of students and lead to a higher rate of high school graduates, as well as engage the community and families to support the children's success. Budget Impact Analysis Item is NOT Related to Revenue Item is an Expenditure Item is NOT funded by Bonds Total Fiscal Impact: General Account No: 00001.980000.881000 Reviewed B City Manager's Office Milton D Vickers Office of Management and Budget Christopher M Rose City Manager's Office Daniel J. Alfonso Legislative Division Valentin J Alvarez Office of the City Attorney Jihan Soliman Office of the City Attorney Barnaby L. Min Office of the City Attorney Victoria Mendez Legislative Division Valentin J Alvarez Office of the City Attorney Barnaby L. Min Office of the City Attorney Victoria Mendez Department Head Review Budget Review City Manager Review Legislative Division Review ACA Review Deputy City Attorney Review Approved Form and Correctness Legislative Division Review Deputy Attorney Review Completed Completed Completed Completed Completed Completed Completed Completed Completed Approved Form and Correctness with Modification(s) 05/15/2017 10:29 AM 05/15/2017 3:31 PM 05/15/2017 6:30 PM 05/15/2017 6:41 PM 05/16/2017 12:36 PM 05/16/2017 2:09 PM 05/16/2017 4:33 PM 05/22/2017 1:41 PM 05/22/2017 3:46 PM Completed City Commission Office of the Mayor Office of the City Clerk Legislative Division Office of the City Attorney Office of the City Attorney Nicole Ewan Mayor's Office City Clerk's Office Valentin J Alvarez Barnaby L. Min Victoria Mendez Meeting Completed Signed by the Mayor Completed Signed and Attested by the City Clerk Completed Legislative Division Review Completed Deputy Attorney Review Completed Approved Form and Correctness with Modification(s) 05/25/2017 9:00 AM 06/02/2017 3:38 PM 06/02/2017 4:03 PM 04/16/2018 4:03 PM 04/16/2018 4:08 PM Completed City of Miami Legislation Resolution Enactment Number: R-17-0252 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 2224 Final Action Date:5/25/2017 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), BY A FOUR -FIFTHS (4/5THS) AFFIRMATIVE VOTE, AFTER AN ADVERTISED PUBLIC HEARING, RATIFYING, APPROVING, AND CONFIRMING THE CITY MANAGER'S RECOMMENDATIONS AND FINDING, ATTACHED AND INCORPORATED AS ATTACHMENT "A," THAT COMPETITIVE NEGOTIATION METHODS AND PROCEDURES ARE NOT PRACTICABLE OR ADVANTAGEOUS TO THE CITY OF MIAMI PURSUANT TO SECTION 18-86 OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED; WAIVING THE REQUIREMENTS FOR SAID PROCEDURES; AUTHORIZING THE ALLOCATION IN AN AMOUNT NOT TO EXCEED $50,000.00 FROM THE OFFICE OF COMMUNITY INVESTMENT TO OVERTOWN YOUTH CENTER, INC., A FLORIDA NOT FOR PROFIT CORPORATION, FOR SUMMER READING PROGRAMS AT THE OVERTOWN YOUTH CENTER, SHENANDOAH PARK, JOSE MARTI PARK, ELIZABETH VIRRICK PARK, AND THE BELAFONTE TACOLCY CENTER; AUTHORIZING THE CITY MANAGER TO EXECUTE ANY AND ALL DOCUMENTS NECESSARY TO COMPLETE THE ALLOCATION, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY. WHEREAS, the City of Miami ("City") has previously entered into agreements with Overtown Youth Center, Inc., a Florida not for profit organization ("Overtown"); and WHEREAS, Overtown has operated the Summer Reading Program ("Program") since 2015 which has assisted children of all reading levels to achieve a more proficient reading status and increased educational involvement in the surrounding community; and WHEREAS, the core mission of the Program is to provide children with professional reading and mathematics classes provided by experienced instructors and being a positive influence during the summer months; and WHEREAS, the City Manager has provided recommendations and a finding, attached and incorporated as Attachment "A," that pursuant to Section 18-86(a)(3)(c) of the Code of Miami, Florida, as amended ("City Code"), competitive negotiation methods and procedures are not practicable or advantageous to the City for obtaining said services, and is recommending to the City Commission that the finding, attached and incorporated as Attachment "A," be adopted and that competitive bidding methods and procedures be waived; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble of this Resolution are adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The City Commission, by a four -fifths (4/5ths) affirmative vote, after an advertised public hearing, ratifies, approves, and confirms the City Manager's recommendations and finding, attached and incorporated as Attachment "A," that competitive negotiation methods and procedures are not practicable or advantageous to the City pursuant to Section 18- 86(a)(3)(c) of the City Code, and waives the requirement for said procedures. Section 3. The City Manager is authorized' to allocate funds from the Office of Community Investment in the amount of $50,000.00 to Overtown for the Program at the Overtown Youth Center, Shenandoah Park, Jose Marti Park, Elizabeth Virrick Park, and the Belafonte Tacolcy Center. Section 4. The City Manager is authorized' to execute any and all documents necessary to complete the allocation for the Program, in a form acceptable to the City Attorney. Section 5. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: ndez, ity Attor ey 5/16/2017 1 The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney including but not limited to those prescribed by applicable City Charter and City Code provisions. 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.