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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #2202 Date: 04/20/2017 Commission Meeting Date: 05/25/2017 Type: Subject: Requesting Department: Department of Parks and Recreation Sponsored By: District Impacted: All Resolution Est. Special Revenue Proj. - Programs for Develop. Disabled Purpose of Item: The purpose of this item is to establish a new Special Revenue Project entitled: "Programs for the Developmentally Disabled, 2017-2022," and accept an renewal agreement from the Florida Agency for Persons with Disabilities (APD) in the total estimated amount of $918,000.00 for the period covering January 1, 2017 through December 30, 2022. This supports the programs and activities administered by the Department of Parks and Recreation's Program for Persons with Disabilities Division. Background of Item: The Department of Parks and Recreation's Program for Persons with Disabilities Division operates programs and activities year round for persons with disabilities. These programs are funded in part by grants such as the Florida Agency for Persons with Disabilities. It is estimated that total amount of $918,000.00 will be obtained from APD to fund programs for the next several years specifically from January 2017 to December 30, 2022. This resolution formally accepts and appropriates this agreement allowing the City to use said funds in support of the programs operated by the Parks and Recreation Department. Budget Impact Analysis Item is an Expenditure Item is Related to Revenue Item is NOT funded by Bonds Total Fiscal Impact: $918,000.00 Special Revenue Account No: TBD Reviewed B Department of Parks and Recreation Kevin M Kirwin Office of Management and Budget Pedro Lacret Office of Management and Budget Christopher M Rose City Manager's Office City Manager's Office Legislative Division Office of the City Attorney Nzeribe Ihekwaba Daniel J. Alfonso Valentin J Alvarez Barnaby L. Min Department Head Review Budget Analyst Review Budget Review Assistant City Manager Review City Manager Review Legislative Division Review Deputy City Attorney Review Completed Completed Completed Completed Completed Completed Completed 04/26/2017 2:29 PM 04/27/2017 11:40 AM 04/28/2017 5:24 PM 04/28/2017 7:55 PM 04/28/2017 10:44 PM 05/15/2017 9:44 AM 05/15/2017 10:15 AM Office of the City Attorney Victoria Mendez Approved Form and Correctness Completed 05/15/2017 6:46 PM City Commission Nicole Ewan Meeting Completed 05/25/2017 9:00 AM Office of the Mayor Mayor's Office Signed by the Mayor Completed 06/02/2017 3:35 PM Office of the City Clerk City Clerk's Office Signed and Attested by the City Clerk Completed 06/02/2017 3:59 PM City of Miami Legislation Resolution Enactment Number: R-17-0246 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 2202 Final Action Date:5/25/2017 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), AUTHORIZING THE CITY MANAGER TO ACCEPT AND APPROPRIATE A TOTAL AMOUNT OF $918,000.00 IN THE FORM OF ONE (1) REIMBURSEMENT GRANT FROM THE STATE OF FLORIDA ("FLORIDA") AGENCY FOR PERSONS WITH DISABILITIES ("APD") TO THE CITY OF MIAMI ("CITY") DEPARTMENT OF PARKS AND RECREATION ("PARKS") FOR HOME AND COMMUNITY -BASED SERVICES AND FAMILY AND SUPPORTED LIVING PROGRAMS ("PROGRAMS") FOR PERSONS WITH DISABILITIES; ESTABLISHING A NEW SPECIAL REVENUE PROJECT, ENTITLED "PROGRAMS FOR THE DEVELOPMENTALLY DISABLED 2017-2022," TO FUND SERVICES AND PROGRAMS FOR THE DEVELOPMENTALLY DISABLED ADMINISTERED BY PARKS; AUTHORIZING THE CITY MANAGER TO CREATE A NEW PROJECT NUMBER FOR THE PROGRAM, TO CREATE THE NECESSARY ACCOUNTING STRUCTURE TO ACCOUNT FOR THE GRANT FUNDS IN ACCORDANCE WITH GENERALLY ACCEPTED ACCOUNTING PRINCIPLES AND TO COMPLY WITH THE GUIDELINES SET FORTH BY APD AS GRANTOR; FURTHER AUTHORIZING THE CITY MANAGER TO EXECUTE A MEDICAID WAIVER PROVIDER RENEWAL AGREEMENT ("AGREEMENT") WITH THE FLORIDA ADP, IN SUBSTANTIALLY THE ATTACHED FORM; AND TO NEGOTIATE AND EXECUTE ALL OTHER NECESSARY DOCUMENTS, AMENDMENTS, EXTENSIONS, RENEWALS, AND MODIFICATIONS TO THE AGREEMENT, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, TO IMPLEMENT THE ACCEPTANCE OF AND COMPLIANCE WITH THE GRANT AWARD FOR SAID PURPOSES, FOR THE PERIOD COMMENCING JANUARY 1, 2017 THROUGH DECEMBER 30, 2022. WHEREAS, the City of Miami ("City"), through the Department of Parks and Recreation ("Parks"), obtains funds to support its Home and Community -Based Services ("HCBS") and Family and Supported Living ("FSL") programs through the State of Florida ("Florida") Agency for Persons with Disabilities ("APD"); and WHEREAS, APD is providing funds to the City, on a reimbursement basis, in the estimated amount of $918,000.00 for a five (5) year period commencing January 1, 2017 through December 30, 2022, for HCBS and FSL services and programs provided within the City to developmentally disabled individuals; and WHEREAS, the City Manager and Parks are requesting that the City Commission authorize the City Manager to negotiate and execute a new Medicaid Waiver Service Renewal Agreement ("Agreement"), in substantially the attached form, for the period of January 1, 2017 through December 30, 2022; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble of this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The City Manager is authorized'to accept and appropriate a total amount of $918,000.00 in the form of one (1) reimbursement grant from the Florida APD to Parks for persons with disabilities, and to establish a new Special Revenue Project, entitled "Programs for the Developmentally Disabled 2017-2022," to fund services and programs for the developmentally disabled administered by Parks. Section 3. The City Manager is further authorized to create a new project number for the Program, to create the necessary accounting structure to account for the Grant funds in accordance with Generally Accepted Accounting Practices and to comply with the guidelines set forth by APD as grantor. Section 4. The City Manager is authorized to execute the Agreement, in substantially the attached form, and to negotiate and execute all other necessary documents, amendments, extensions, renewals, and modifications to the Agreement, in a form acceptable to the City Attorney, for compliance with the Agreement and to implement the acceptance of and compliance with the grant award for said purposes, for the period commencing January 1, 2017 through December 30, 2022. Section 5. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: 1 The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney including but not limited to those prescribed by applicable City Charter and City Code provisions. 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.