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Home My WebLink AboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #2201 Date: 04/20/2017 Commission Meeting Date: 05/25/2017 Requesting Department: Department of Parks and Recreation Sponsored By: District Impacted: District 2 Type: Resolution Subject: Establish Special Revenue Proj. - Restoring Coastal Miami Purpose of Item: Resolution Authorizing the City Manager to accept a grant from the State of Florida Department of Environmental Protection, in the total amount not to exceed $30,000.00 with an in -kind match in the amount of $30,048.32; further appropriating, allocating and establishing a new Special Revenue Project entitled "Restoring Coastal Miami 2017- 2018" for the purpose of funding the operations of Coastal Restoration Project at Virginia Key; further authorizing the City Manager to create a new project number for the program, to create the necessary accounting structure to account for the grant funds in accordance with generally accepted accounting principles and to comply with guidelines set forth by the Department of Environmental Protection as the grantor. Background of Item: The Department of Parks and Recreation has been awarded a Coastal Zone Management grant from the Florida Department of Environmental Protection in the total amount not to exceed $30,000.00 to remove invasive exotic plant species lateral to the Mabel Miller Trail at Virginia Key Beach Park. This Resolution appropriates the grant and establishes a new Special Revenue Project for said purpose and further authorizes the City Manager to execute all of the documents necessary to accept the awards. PATEO is to be determined once the project is established. Budget Impact Analysis Item is Related to Revenue Item is an Expenditure Item is NOT funded by Bonds Total Fiscal Impact: $60,048.32 ($30,000 awarded grant funds + $30,048.32 in kind salaries) Special Revenue Account No: To be determined by Finance Department Reviewed B Department of Parks and Recreation Kevin M Kirwin Department Head Review Completed 04/26/2017 2:31 PM Office of Management and Budget Christopher M Rose Budget Review Completed 04/26/2017 4:18 PM City Manager's Office Nzeribe Ihekwaba Assistant City Manager Review Completed 05/01/2017 9:20 AM Office of Management and Budget Pedro Lacret Budget Analyst Review Completed 05/01/2017 3:50 PM City Manager's Office Legislative Division Office of the City Attorney Office of the City Attorney City Commission Office of the Mayor Office of the City Clerk Daniel J. Alfonso Valentin J Alvarez Barnaby L. Min Victoria Mendez Nicole Ewan Mayor's Office City Clerk's Office City Manager Review Legislative Division Review Deputy City Attorney Review Approved Form and Correctness Meeting Completed Completed Completed Completed Completed Signed by the Mayor Completed Signed and Attested by the City Clerk Completed 05/02/2017 4:56 PM 05/15/2017 6:12 PM 05/16/2017 10:13 AM 05/16/2017 12:16 PM 05/25/2017 9:00 AM 06/02/2017 3:35 PM 06/02/2017 3:58 PM City of Miami Legislation Resolution Enactment Number: R-17-0245 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 2201 Final Action Date:5/25/2017 A RESOLUTION OF THE MIAMI CITY COMMISSION AUTHORIZING THE CITY MANAGER TO ACCEPT AND APPROPRIATE A GRANT, IN AN AMOUNT NOT TO EXCEED THIRTY THOUSAND DOLLARS ($30,000.00), FROM THE STATE OF FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION ("FDEP") ADMINISTERING FEDERAL FUNDS FROM THE NATIONAL OCEANIC AND ATMOSPHERIC ADMINISTRATIVE ("NOAA") COOPERATIVE AWARD COASTAL ZONE MANAGEMENT PROGRAM (FDEP NO. CM311), TO THE CITY OF MIAMI'S ("CITY") DEPARTMENT OF PARKS AND RECREATION ("DEPARTMENT")AND AUTHORIZING THE CITY MANAGER TO ALLOCATE AND APPROPRIATE A TOTAL AMOUNT NOT TO EXCEED $30,048.32 ("CITY MATCH") FROM ACCOUNT NO. 00001.296001.512000.0000 FOR LABOR, COMMENCING JUNE 1, 2017 THROUGH MAY 31, 2018, FOR THE RESTORING COASTAL MIAMI 2017-2018 PROJECT ("PROJECT"); FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE A GRANT AWARD AGREEMENT ("GRANT AGREEMENT"), IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AND TO NEGOTIATE AND EXECUTE ALL OTHER NECESSARY DOCUMENTS, AMENDMENTS, EXTENSIONS, RENEWALS, AND MODIFICATIONS TO THE GRANT AGREEMENT, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, FOR COMPLIANCE WITH THE GRANT AGREEMENT AND TO IMPLEMENT THE PROJECT. WHEREAS, the City of Miami's ("City") Department of Parks and Recreation ("Department") has been awarded a grant in the total amount not to exceed thirty thousand dollars ($30,000.00) ("Grant") from the Florida Department of Environmental Protection ("FDEP") for the Restore Coastal Miami Project ("Project") for the period commencing June 1, 2017 through May 31, 2018; and WHEREAS, the Project's goals are to remove invasive exotic plant species lateral to the Mabel Fentress Miller trail located at Virginia Key Beach Park and to replace the exotic plant species with native plant species from the City's Virginia Key native plants nursery; and WHEREAS, a City match of in -kind services for labor not to exceed thirty thousand forty- eight dollars and thirty-two cents ($30,048.32) ("City In -Kind Services") from Account Number 00001.296001.512000.0000 is required for the purposes of the Grant; and WHEREAS, the City Manager and the Department are requesting authorizations (1) to accept and appropriate the Grant and to allocate and appropriate the City's In -Kind Services, (2) to create a new project number for the Project, (3) to create the necessary accounting structure to account for the Grant funds in accordance with Generally Accepted Accounting Principles ("GAAP") and to comply with the guidelines set forth by the FDEP as grantor, (4) to negotiate and execute a Grant Agreement in a form acceptable to the City Attorney, and (5) to negotiate and execute all other necessary documents, amendments, extensions, renewals, and modifications to the Grant Agreement, in a form acceptable to the City Attorney, for compliance with the Grant Agreement and to implement the Project; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble of this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The City Manager is authorized' (a) to accept and appropriate the Grant in the total amount not to exceed thirty thousand dollars ($30,000.00) from the FDEP for the Project, and (b) to allocate and appropriate from Account Number 00001.296001.512000.0000 the City In -Kind Services in an amount not to exceed thirty thousand forty-eight dollars and thirty-two cents ($30,048.32) for a total not to exceed amount of sixty thousand forty-eight dollars and thirty-two cents ($60,048.32). Section 3. The City Manager is further authorized' to create a new project number for the Project, to create the necessary accounting structure to account for the Grant funds in accordance with GAAP, and to comply with the guidelines set forth by the FDEP as grantor. Section 4. The City Manager is authorized' to negotiate and execute, in a form acceptable to the City Attorney, a Grant Agreement and to negotiate and execute all other necessary documents, amendments, extensions, renewals, and modifications to the Grant Agreement, in a form acceptable to the City Attorney, for compliance with the Grant Agreement and to implement the Project. Section 5. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: ndez, City Attor ey ) 5/16/2017 1 The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney including but not limited to those prescribed by applicable City Charter and City Code provisions. 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.