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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #2198 Date: 04/20/2017 Commission Meeting Date: 05/25/2017 Requesting Department: Department of Parks and Recreation Sponsored By: District Impacted: All Type: Resolution Subject: Increase Capacity - After School Snack Program Purpose of Item: The purpose of this item is to authorize a resolution of the Miami City Commission, approving the increase in capacity beyond the City Manager's authority of $50,000, for IFB 577384, After School Snack Program Provider and Administrator, with Florida Introduces Physical Activity and Nutrition to Youth (FLIPANY), Inc., authorizing the City Manager to negotiate and execute all other documents, including any amendments, renewals, extensions, and modifications to the contract, in a form acceptable to the City Attorney, as may be necessary for said purpose, allocating funds from the various sources of funds of the user department, subject to availability of funds and budgetary approval at the time of need. Background of Item: The City of Miami's Parks and Recreation Department (Parks) has a continued need for an after school snack program. The current contract IFB 577384, was approved under the City Manager's authorized spending limit of $50,000 on March 17, 2016, for an initial term of one (1) year with the option to renew (OTR) for two (2) additional one (1) year periods. The contract is in the initial term, and will expire on June 8, 2017, and to date $30,672 has been expended. Parks has expressed the need to exercise the first OTR, however, the authorized spending capacity of $50,000 will be exceeded before the first OTR is completed on June 8, 2018. This resolution authorizing an increase in capacity will allow Parks to continue to utilize this contract through the first and second OTR. Budget Impact Analysis Item is an Expenditure Item is NOT Related to Revenue Item is NOT funded by Bonds Total Fiscal Impact: $29,500 annually ($59,000 in the aggregate for the two remaining OTR periods.) General Account No: As required by Parks Reviewed B Department of Parks and Recreation Kevin M Kirwin Department Head Review Completed 04/26/2017 2:31 PM Office of Management and Budget Office of Management and Budget Department of Procurement City Manager's Office City Manager's Office Legislative Division Office of the City Attorney Office of the City Attorney City Commission Office of the Mayor Office of the City Clerk Pedro Lacret Christopher M Rose Annie Perez Nzeribe Ihekwaba Daniel J. Alfonso Valentin J Alvarez Barnaby L. Min Victoria Mendez Nicole Ewan Mayor's Office City Clerk's Office Budget Analyst Review Budget Review Procurement Review Assistant City Manager Review City Manager Review Legislative Division Review Deputy City Attorney Review Approved Form and Correctness Meeting Signed by the Mayor Signed and Attested by the City Clerk Completed Completed 05/15/2017 11:49 AM Completed 05/15/2017 3:56 PM Completed 05/15/2017 4:23 PM Completed 05/15/2017 5:22 PM Completed 05/15/2017 6:27 PM Completed 05/16/2017 5:21 PM Completed 05/16/2017 5:27 PM Completed 05/16/2017 6:37 PM Completed 05/25/2017 9:00 AM Completed 06/02/2017 3:34 PM 06/02/2017 3:58 PM City of Miami Legislation Resolution Enactment Number: R-17-0244 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 2198 Final Action Date:5/25/2017 A RESOLUTION OF THE MIAMI CITY COMMISSION AUTHORIZING AN INCREASE IN CAPACITY BEYOND THE CITY MANAGER'S AUTHORITY OF $50,000.00, FOR INVITATION FOR BID NO. 577384, AFTER SCHOOL SNACK PROGRAM PROVIDER AND ADMINISTRATOR, WITH FLORIDA INTRODUCES PHYSICAL ACTIVITY AND NUTRITION TO YOUTH, INC., THE SOLE RESPONSIVE AND RESPONSIBLE BIDDER; ALLOCATING FUNDS FROM THE VARIOUS SOURCES OF FUNDS OF THE USER DEPARTMENT, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL NECESSARY DOCUMENTS, INCLUDING AMENDMENTS, RENEWALS, EXTENSIONS, AND MODIFICATIONS TO THE CONTRACT DOCUMENTS, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AS MAY BE NECESSARY FOR SAID PURPOSE. WHEREAS, the City of Miami Parks and Recreation Department ("Parks") has a continuing need for an after -school snack program provider and administrator; and WHEREAS, on March 17, 2016, Invitation for Bid ("IFB") No. 577384, "After -School Snack Program Provider and Administrator," was awarded under the City Manager's authority to Florida Introduces Physical Activity and Nutrition to Youth, Inc. ("FIPANY"), the sole responsive and responsible bidder, for an initial term of one (1) year with the option to renew ("OTR") for two (2) additional one (1) year periods; and WHEREAS, the initial contract will expire on June 8, 2017, and to date, $30,672.00 has been expended; and WHEREAS, Parks has expressed the need to exercise the first OTR; however, the authorized spending capacity of $50,000.00 will be exceeded before the first OTR is completed on June 8, 2018; and WHEREAS, the increase in capacity will allow Parks to continue to utilize the existing contract through the first and second OTR; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The increase in capacity beyond the City Manager's authority of $50,000.00, for IFB No. 577384, After School Snack Program Provider and Administrator, with FIPANY, the sole responsive and responsible bidder, is approved. Section 3. Funds are allocated from the various sources of funds of the user department, subject to the availability of funds and budgetary approval at the time of need. Section 4. The City Manager is authorized' to negotiate and execute any and all necessary documents, including amendments, renewals, extensions, and modifications to the contract documents, in a form acceptable to the City Attorney, as may be necessary for said purpose. Section 5. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: ndez, City Attor 5/16/2017 1 The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney including but not limited to those prescribed by applicable City Charter and City Code provisions. 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.