HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM
File ID: #2203
Date: 04/20/2017
Commission Meeting Date: 05/25/2017
Requesting Department: Bayfront Park
Management Trust
Sponsored By:
District Impacted: All
Type: Resolution
Subject: Accept Bid - Crowd Mgmnt & Parking Personnel Srvcs.
Purpose of Item:
The nature of this item is to establish a contract for crowd management and parking
personnel services for the Bayfront Park Management Trust, on an as needed basis,
with Federal Tactics Security, Inc. for an initial contract term of two (2) years, with the
option to renew for two (2) additional two (2) year periods, authorizing the City Manager
to negotiate and execute all other documents, including any amendments, renewals and
modifications to the contract, in a form acceptable to the City Attorney, as may be
necessary for said purpose, allocating funds from the Bayfront Park Management Trust
(Trust) Operating Budget, and as required by City of Miami Departments, subject to the
availability of funds and budgetary approval at the time of need.
Background of Item:
On December 6, 2016, the Procurement Department (Procurement) issued IFB No.
668381. As required by the Procurement code, the IFB was advertised and issued
online, on behalf of the (Trust). On December 29, 2016, at the bid closing, eight (8)
bidders were received. Three (3) bids were deemed non -responsive; One (1) bid did
not respond to additional information that was requested, and the two (2) bids did not
meet the minimum qualifications. The remaining five (5) bids were evaluated and
tabulated. Procurement is recommending award to Federal Tactics, Inc., the lowest
responsive and responsive bidder, per bid specifications. The estimated annual
contract amount is $200,000.00, and $1,200,000.00 in the aggregate for all six (6)
years.
Budget Impact Analysis
Item is NOT Related to Revenue
Item is an Expenditure
Item is NOT funded by Bonds
Total Fiscal Impact:
$200,000.00 annually ($1,200,000.00 in the aggregate for six (6) years)
General Account No: Trust Operating Budget and as required by Departments
Reviewed B
City Manager's Office
Bayfront Park Management Trust
Office of Management and Budget
Office of Management and Budget
Legislative Division
Office of the City Attorney
Office of the City Attorney
City Commission
Office of the Mayor
Office of the City Clerk
Daniel J. Alfonso
Jose Gell
Jacques Joseph
Christopher M Rose
Valentin J Alvarez
Barnaby L. Min
Victoria Mendez
Nicole Ewan
Mayor's Office
City Clerk's Office
City Manager Review
Department Head Review
Budget Analyst Review
Budget Analyst Review
Legislative Division Review
Deputy City Attorney Review
Approved Form and Correctness
Meeting
Signed by the Mayor
Signed and Attested by the City
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Clerk Completed
04/20/2017 6:13 PM
04/26/2017 9:06 AM
04/27/2017 2:27 PM
04/28/2017 5:32 PM
05/10/2017 1:43 PM
05/10/2017 2:20 PM
05/15/2017 9:52 AM
05/25/2017 9:00 AM
06/02/2017 3:43 PM
06/02/2017 4:08 PM
City of Miami
Legislation
Resolution
Enactment Number: R-17-0209
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 2203 Final Action Date:5/25/2017
A RESOLUTION OF THE CITY OF MIAMI COMMISSION ACCEPTING THE BID
RECEIVED ON DECEMBER 29, 2016 PURSUANT TO INVITATION FOR BIDS ("IFB")
NO. 668381 FROM FEDERAL TACTICS SECURITY, INC., THE LOWEST
RESPONSIVE AND RESPONSIBLE BIDDER, FOR THE PROVISION OF CROWD
MANAGEMENT AND PARKING PERSONNEL SERVICES FOR THE BAYFRONT
PARK MANAGEMENT TRUST ("TRUST") ON AN AS -NEEDED BASIS, FOR AN
INITIAL PERIOD OF TWO (2) YEARS WITH TWO (2), TWO (2) YEAR OPTIONS TO
RENEW; ALLOCATING FUNDS FROM THE TRUST'S OPERATING BUDGET
SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT
THE TIME OF NEED.
WHEREAS, pursuant to Chapter 38/Article III of the Code of the City of Miami, Florida,
as amended ("City Code"), the Bayfront Park Management Trust ("Trust") has been empowered
to direct, operate, manage, and maintain all aspects of Bayfront Park ("Park"); and
WHEREAS, the Trust's purpose is to ensure maximum community utilization of the Park;
and
WHEREAS, pursuant to Chapter 38/Article III of the City Code, the Trust's Executive
Director is authorized to manage and operate the Park; and
WHEREAS, the City of Miami's ("City") Purchasing Department ("Procurement") issued
Invitation for Bids ("IFB") No. 668381 on December 21, 2016 on behalf of the Trust for Crowd
Management and Parking Personnel Services ("Services"); and
WHEREAS, of the eight (8) responses received by the December 29, 2016 closing date,
three (3) were deemed non -responsive, and Federal Tactics Security, Inc. ("Federal Tactics")
was determined to be the lowest responsive and responsible bidder; and
WHEREAS, the Trust, at its March 28, 2017 meeting, accepted the tabulations made by
Procurement naming Federal Tactics Security, Inc. the lowest responsive and responsible
bidder;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section.
Section 2. The bid received on December 29, 2016, pursuant to IFB No. 668381, from
Federal Tactics, for the provision of Services for the Trust, on an as -needed basis, for an initial
period of two (2) years with two (2), two (2) year options to renew, is hereby accepted.
Section 3. Funds are to be allocated from the Trust's Operating Budget subject to the
availability of funds and budgetary approval at time of need.
Section 4. This Resolution shall become effective immediately upon its adoption and
signature of the Mayor.'
APPROVED AS TO FORM AND CORRECTNESS:
ndez, ity Attor ey ) 5/15/2017
1 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days
from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.