HomeMy WebLinkAboutMemo - Unreimbursed Grant ExpendituresCITY OF MIAMI. FLORIDA
INTER -OFFICE MEMORANDUM
TO
FROM :
Jose M. Fernandez, Director
Finance Department
Jorge A. Blanco, Fin
Finance Department
Manager
February 6 , 2017
DATE : FILE :
SUBJECT Unreimbursed Grant Expenditures for
quarter ending 12/31/2016
REFERENCES:
ENCLOSURES:
In accordance with the City's Financial Integrity Principles, the Finance Department shall make
a quarterly determination of the amount of expenses incurred which may not be reimbursable
under certain grant programs. A quarterly report of expenses incurred but not reimbursable shall
be presented to the City Commission.
The Finance Department has determined, and is reporting, for the quarter ended December 31,
2016 the following non -reimbursable expenditures totaling $70,909.73.
1. November, 2016-Item #1
a. Department: Grants Administration
b. Project: South Florida Workforce
c. Amount: $33,552.69
d. Funding Source: South Florida Workforce Investment Board
e. Reason for disallowance: The amount was disallowed for going over the
budget.
2. November, 2016-Item #2
a. Department: Grants Administration
b. Project: South Florida Workforce
c. Amount: $28,027.37
d. Funding Source: South Florida Workforce Investment Board
RECEIVED
FEB 092017
CI DIRECTOR'S OFFICE
de03
Reason for disallowance: The contract was for performance payments based
on the number of monthly placements. Halfway through the program year the
contract changed from performance payment to cost reimbursement because the
center was not doing well with the placements. The amount is the difference
between actual expenditures and performance payment received for the months
of July to November 2014.
3. November, 2016-1tem #3
a. Department: Grants Administration
b. Project: South Florida Workforce
c. Amount: $9,116, 81
d. Funding Source: South Florida Workforce Investment Board
e. Reason for disallowance: There was an audit on salaries for all employees
and a total of $2,526.81 of salaries were disallowed due to the biweekly salaries
being higher that what was budgeted. Also, an amount of $6,590 was disallowed
due to a promotion of an employee that was not budgeted.
4. November, 2016-Item #4
a. Department: Grants Administration
b. Project: One Stop Career Center
c. Amount: $212.86
d. Funding Source: South Florida Workforce Investment Board
Reason for disallowance: The amount was disallowed for postage that belonged
under a different award.