HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM
File ID: #2034
Date: 03/30/2017
Commission Meeting Date: 05/11/2017
Requesting Department: Department of
Building
Sponsored By:
District Impacted: All
Type: Resolution
Subject: Accept Bid - Plans Review and Inspection Services
Purpose of Item:
The nature of this item is to establish a term contract for Plans Review and Inspection
Services, with C.A.P. Government, Inc., the lowest responsive and responsible Bidder
under IFB No. 673382, on an as needed contractual basis, for a period of two (2) years,
with the option to renew for two (2) additional, two (2) year periods. Allocating funds
from the Building Department, subject to the availability of funds and budgetary
approval at the time of need. Authorizing additional suppliers to be added to the
contract, and further authorizing the City Manager to execute all other documents,
including any amendments and modifications to the Contract, in a form acceptable to
the City Attorney.
Background of Item:
The Building Department has a need for plans review and inspection services. On
February 9, 2017, the Procurement Department (Procurement) issued IFB No. 673382.
As required by the Procurement Code, the IFB was advertised and issued online. On
February 28, 2017, at the bid closing, five (5) bids were received. Two (2) bids were
deemed non -responsive for failing to meet the minimum qualification requirements. The
remaining three (3) bids were evaluated and tabulated. Procurement is recommending
award to the lowest responsive and responsible bidder, whose bid offered the lowest
price, when all items are added in the aggregate. The estimated annual contract
amount is $444,000 based on the historical usage at the current prices submitted, and
$2,664,000 in the aggregate, for all six (6) years.
Budget Impact Analysis
Item is an Expenditure
Item is NOT Related to Revenue
Item is NOT funded by Bonds
Total Fiscal Impact:
$444,000 annually, $2,664,000 in the aggregate over six (6) years.
General Account No: 040004.282000534000
Reviewed B
Department of Building
Office of Management and Budget
Office of Management and Budget
Department of Procurement
City Manager's Office
Legislative Division
City Manager's Office
Office of the City Attorney
Office of the City Attorney
City Commission
Office of the Mayor
Office of the City Clerk
Jose Camero
Fred Pericles
Christopher M Rose
Annie Perez
Nzeribe Ihekwaba
Valentin J Alvarez
Daniel J. Alfonso
Barnaby L. Min
Victoria Mendez
Nicole Ewan
Mayor's Office
City Clerk's Office
Department Head Review
Budget Analyst Review
Budget Review
Procurement Review
Assistant City Manager Review
Legislative Division Review
City Manager Review
Deputy City Attorney Review
Approved Form and Correctness
Meeting
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Signed by the Mayor Completed
Signed and Attested by the City Clerk Completed
04/05/2017 2:55 PM
04/21/2017 9:50 AM
04/28/2017 5:18 PM
05/01/2017 9:25 AM
05/01/2017 9:30 AM
05/01/2017 10:07 AM
05/01/2017 7:48 PM
05/02/2017 12:28 PM
05/02/2017 1:54 PM
05/11/2017 9:00 AM
05/19/2017 4:37 PM
05/19/2017 4:51 PM
City of Miami
Legislation
Resolution
Enactment Number: R-17-0225
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 2034 Final Action Date:5/11/2017
A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE BID
RECEIVED ON FEBRUARY 28, 2017 PURSUANT TO INVITATION FOR BID NO.
673382 FROM C.A.P. GOVERNMENT, INC., THE LOWEST RESPONSIVE AND
RESPONSIBLE BIDDER, TO PROVIDE PLANS REVIEW AND INSPECTION
SERVICES ON AN AS -NEEDED CONTRACTUAL BASIS FOR A PERIOD OF TWO (2)
YEARS WITH THE OPTION TO RENEW FOR TWO (2) ADDITIONAL TWO (2) YEAR
PERIODS; ALLOCATING FUNDS FROM THE BUILDING DEPARTMENT, SUBJECT
TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF
NEED; AUTHORIZING ADDITIONAL SERVICE SUPPLIERS TO BE ADDED TO THE
CONTRACT; AND FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE
AND EXECUTE ALL OTHER DOCUMENTS, INCLUDING ANY AMENDMENTS AND
MODIFICATIONS TO THE CONTRACT, IN A FORM ACCEPTABLE TO THE CITY
ATTORNEY, AS MAY BE NECESSARY FOR SAID PURPOSE.
WHEREAS, the Building Department has a need for the procurement of plans review
and inspection services ("Services"); and
WHEREAS, the City of Miami ("City") issued Invitation for Bid ("IFB") No. 673382 to
establish a contract for the services;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The bid received February 28, 2017 pursuant to IFB No. 673382 from C.A.P.
Government, Inc., the lowest responsive and responsible bidder, to provide the Services on an
as -needed contractual basis for a period of two (2) years with the option to renew for two (2)
additional two (2) year periods is accepted.
Section 3. Funds are to be allocated from the Building Department subject to the
availability of funds and budgetary approval at the time of need.
Section 4. The City Manager is authorized1 to add additional service suppliers to the
contract as deemed in the best interest of the City.
Section 5. The City Manager is further authorized' to negotiate and execute all other
documents, including any amendments and modifications to the contract, in a form acceptable
to the City Attorney, as may be necessary for said purpose.
1 The herein authorization is further subject to compliance with all requirements that may be imposed by
the City Attorney including but not limited to those prescribed by applicable City Charter and City Code
provisions.
Section 6. This Resolution shall become effective immediately upon its adoption and
signature of the Mayor.2
APPROVED AS TO FORM AND CORRECTNESS:
ndez, City Attor ey 5/2/2017
2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days
from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.