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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #2064 Date: 03/30/2017 Commission Meeting Date: 05/11 /2017 Requesting Department: Department of Police Sponsored By: District Impacted: All Type: Resolution Subject: Increase Capacity - IFB Police Radars & Laser Equip. Repairs Purpose of Item: The purpose of this item is to authorize a resolution of the Miami City Commission, approving the increase in capacity beyond the City Manager's authority of $50,000, for IFB 367307, Police Radars and Laser Equipment Repairs and Recertification, with Enforcement Electronics Service, Inc., authorizing the City Manager to negotiate and execute all other documents, including any amendments, and modifications to the contract, in a form acceptable to the City Attorney, as may be necessary for said purpose, allocating funds from the various sources of funds of the user department, subject to availability of funds and budgetary approval at the time of need. Background of Item: The City of Miami's Police Department (Police) is required to have the radars, and related equipment repaired and certified on an ongoing basis. The current agreement IFB 367307, was approved under the City Manager's authorized spending limit of $50,000 on April 1, 2014, for an initial term of two (2) years with the option to renew (OTR) for three (3) additional one (1) year periods. The contract is in the first OTR, which will expire on March 31, 2017. Police has reached the authorized capacity of the contract of $50,000. This resolution will allow Police to utilize this contract through the third and final OTR, which will expire March 31, 2019. Budget Impact Analysis Item is an Expenditure Item is NOT Related to Revenue Item is NOT funded by Bonds Total Fiscal Impact: $17,500 annually ($35,000 in the aqqreqate for the two remaining OTR periods.) General Account No: As required by Police Reviewed B Department of Police Xiao-Wen Michelle Choi Initial Police Review Completed 04/20/2017 10:49 AM Department of Police Ronald Papier Police Chief Review Completed 04/22/2017 6:56 PM Department of Police Rodolfo Llanes Department Head Review Completed 04/24/2017 8:37 AM Office of Management and Budget Adine Cordero Budget Analyst Review Completed 04/24/2017 10:52 PM Office of Management and Budget Department of Procurement Legislative Division City Manager's Office Office of the City Attorney Office of the City Attorney City Commission Office of the Mayor Office of the City Clerk Christopher M Rose Annie Perez Valentin J Alvarez Daniel J. Alfonso Barnaby L. Min Victoria Mendez Nicole Ewan Mayor's Office City Clerk's Office Budget Review Procurement Review Legislative Division Review City Manager Review Deputy City Attorney Review Approved Form and Correctness Meeting Signed by the Mayor Signed and Attested by the City Clerk Completed Completed 04/25/2017 4:06 AM Completed 04/26/2017 11:10 AM Completed 04/27/2017 5:09 PM Completed 04/28/2017 10:57 PM Completed 04/30/2017 7:35 PM Completed 05/01/2017 3:57 PM Completed 05/11/2017 9:00 AM Completed 05/19/2017 4:41 PM 05/19/2017 4:43 PM City of Miami Legislation Resolution Enactment Number: R-17-0211 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 2064 Final Action Date:5/11/2017 A RESOLUTION OF THE MIAMI CITY COMMISSION AUTHORIZING AN INCREASE IN CAPACITY BEYOND THE CITY MANAGER'S AUTHORITY OF FIFTY THOUSAND DOLLARS ($50,000.00) FOR INVITATION FOR BID NO. 367307, POLICE RADARS AND LASER EQUIPMENT REPAIRS AND RECERTIFICATION, WITH ENFORCEMENT ELECTRONICS SERVICE, INC.; ALLOCATING FUNDS FROM THE VARIOUS SOURCES OF FUNDS OF THE USER DEPARTMENT, SUBJECT TO AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ALL OTHER DOCUMENTS, INCLUDING ANY RENEWALS, AMENDMENTS, AND MODIFICATIONS TO THE CONTRACT, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AS MAY BE NECESSARY FOR SAID PURPOSE. WHEREAS, the City of Miami ("City") Police Department ("MPD") has a continuing need to have radars and related equipment repaired and certified; and WHEREAS, Invitation for Bid ("IFB") No. 367307, Police Radars and Laser Equipment Repairs and Recertification, was awarded on April 1, 2014 to Enforcement Electronics Service, Inc., the second lowest bidder, after the successful bidder, Williams Communications, Inc., withdrew its bid; and WHEREAS, the award to Enforcement Electronics Service, Inc. was made pursuant to the City Manager's authorized spending limit of fifty thousand dollars ($50,000.00) pursuant to Section 18-86(b) of the Code of the City of Miami, Florida, as amended, for an initial term of two (2) years with the option to renew for three (3) additional one (1) year periods; and WHEREAS, the contract is in the first option to renew, which will expire on March 31, 2017, and the MPD has reached the authorized capacity of the contract of $50,000.00; and WHEREAS, this Resolution will allow the MPD to utilize the contract through the third and final option to renew, which will expire March 31, 2019; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The increase in capacity beyond the City Manager's authority of fifty thousand dollars ($50,000.00) for IFB No. 367307, Police Radars and Laser Equipment Repairs and Recertification, with Enforcement Electronics Service, Inc., is approved. Section 3. Funds are to be allocated from the various sources of funds of the user department, subject to availability of funds and budgetary approval at the time of need. Section 4. The City Manager is authorized to execute all other documents, including any renewals, amendments, and modifications to the contract, in a form acceptable to the City Attorney, as may be necessary for said purpose. Section 5. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: ndez, ity ttor ey 5/1/2017 1 The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney including but not limited to those prescribed by applicable City Charter and City Code provisions. 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.