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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #1966 Date: 04/18/2017 Commission Meeting Date: 04/27/2017 Requesting Department: Office of Management and Budget Sponsored By: District Impacted: All Type: Resolution Subject: Mid -Year Capital Budget Amendment Purpose of Item: To reprogram and re -appropriate existing funding sources, appropriate new funding sources, and to amend the Fiscal Year 2016-17 Multi -Year Capital Plan pursuant to Resolution No. 16-0393, adopted September 6, 2016, as subsequently amended by Resolution No. 16-0445 adopted September 20, 2016, Resolution No. 16-0565 adopted November 17, 2016, and Resolution No. 17-0108 adopted March 9, 2017 to reflect the reprogramming of existing funding. Background of Item: This resolution reprograms and re -appropriates existing funding to high -priority projects from projects that are complete or are of a lower immediate priority. This new appropriation, as well as reprogramming of existing funding to continue projects requires that the existing Capital Plan, adopted as Resolution No. 16-0393, be amended to reflect these changes. New appropriations of a future financing of the Marine Stadium and Welcome Center/Museum Complex is established in the amount of $45,000,000 to fund the Marine Stadium project (40-B30688) and the Virginia Key Maritime Center project (40-B173406). A contribution from Miami -Dade County is established in the amount of $2,416,727.58 to fund various capital projects. A new appropriation of a grant from the Florida Department of Environmental Protection are established in the amount of $247,743.25 to fund various capital projects. A new appropriation of a grant from the Department of Economic Opportunity Division of Community Development is established in the amount of $750,000 to fund the NE 41 Street/Design District Improvements project (40-B173600). A new appropriation of a grant from the Florida Inland Navigation District are established in the amount of $1,708,000 to fund various capital projects. A contribution from City of Miami Special Revenue Fund dollars in the amount of $298,300 to fund various Department of Real Estate and Asset Management capital projects. A contribution from the City of Miami General Fund dollars is established in the amount of $5,109,000 to fund various capital projects. New appropriations of Impact Fees is established in the amount of $4,500,000 to fund various Fire capital projects ($1,000,000) and the Underline Project capital improvements 40-B40598 ($3,500,000) in accordance with the Memorandum of Understanding with Miami Dade County as per Resolution No. 15-0397 adopted on September 10, 2015. Two municipal capital project are proposed to be de -appropriated and returned to the General Fund to be newly appropriated to cover the settlement agreement between the City of Miami and Hyatt Equities, LLC. In addition, funds are to be swapped between projects, for no net gain or loss to continue bond compliance in the 2009 Streets and Sidewalks Bond in order to spend bond dollars before other funding sources. Budget Impact Analysis Item is Related to Revenue Item is an Expenditure Item is NOT funded by Bonds Total Fiscal Impact: Net $58,928,393.39 Start Up Capital Cost:Net $58,928,393.39 ($60,029,770.83 appropriated, $1,101,377.44 de - appropriated) Office of Management and Budget Office of Management and Budget City Manager's Office City Manager's Office Legislative Division Office of the City Attorney Office of the City Attorney City Commission Office of the Mayor Office of the City Clerk Legislative Division Office of the City Attorney Office of the City Attorney Reviewed B Christopher M Rose Everton Garvis Anna Medina Daniel J. Alfonso Valentin J Alvarez Valentin J Alvarez Victoria Mendez Maricarmen Lopez Mayor's Office City Clerk's Office Valentin J Alvarez Barnaby L. Min Victoria Mendez Department Head Review Completed Budget Analyst Review Completed Assistant City Manager Review Skipped City Manager Review Completed Legislative Division Review Completed Deputy City Attorney Review Skipped Approved Form and Correctness Completed Meeting Completed Signed by the Mayor Completed Signed and Attested by the City Clerk Completed Legislative Division Review Completed Deputy Attorney Review Completed Approved Form and Correctness with Modification(s) 04/18/2017 4:59 PM 04/18/2017 5:12 PM 04/18/2017 5:17 PM 04/18/2017 5:19 PM 04/18/2017 6:39 PM 04/18/2017 6:40 PM 04/18/2017 7:56 PM 04/27/2017 9:00 AM 05/02/2017 6:03 PM 05/02/2017 6:31 PM 03/15/2019 11:39 AM 03/15/2019 12:40 PM Completed City of Miami Legislation Resolution Enactment Number: R-17-0206 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 1966 Final Action Date:4/27/2017 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENTS, ADDING CAPITAL PROJECTS TO THE FISCAL YEAR 2016-17 MULTI -YEAR CAPITAL PLAN ADOPTED ON SEPTEMBER 6, 2016 PURSUANT TO RESOLUTION NO. 16-0393, AS SUBSEQUENTLY AMENDED ON SEPTEMBER 20, 2016 PURSUANT TO RESOLUTION NO. 16-0445, ON NOVEMBER 17, 2016 PURSUANT TO RESOLUTION NO. 16-0565, AND ON MARCH 9, 2017 PURSUANT TO RESOLUTION NO. 17-0108, REVISING CURRENT APPROPRIATIONS AMONG APPROVED PROJECTS; AUTHORIZING THE CITY MANAGER, CITY ATTORNEY, BOND COUNSEL, DISCLOSURE COUNSEL, AND ALL OTHER NECESSARY OFFICIALS, EMPLOYEES, AND AGENTS OF THE CITY OF MIAMI TO TAKE ANY AND ALL ACTIONS NECESSARY FOR CONTINUING COMPLIANCE WITH RESOLUTION NOS. 07-0586 AND 09-0470 ADOPTED ON OCTOBER 11, 2007 AND ON OCTOBER 8, 2009, RESPECTIVELY, AND THE TAX COMPLIANCE CERTIFICATE DATED DECEMBER 2, 2009 FOR THE $65,000,000.00 CITY OF MIAMI, FLORIDA SPECIAL OBLIGATION BONDS, SERIES 2009 (STREET AND SIDEWALK IMPROVEMENT PROGRAM); RATIFYING, APPROVING, AND CONFIRMING CERTAIN NECESSARY ACTIONS BY THE CITY MANAGER AND DESIGNATED CITY DEPARTMENTS IN ORDER TO UPDATE THE RELEVANT FINANCIAL CONTROLS AND COMPUTER SYSTEMS IN CONNECTION THEREWITH AND FOR GRANTS IN PROGRESS. WHEREAS, except for such changes as set forth herein, all previous appropriations remain authorized to continue as previously approved capital projects (new, revised, and continued projects being collectively, "Projects") according to the Fiscal Year 2016-17 Multi - Year Capital Plan adopted on September 6, 2016 pursuant to Resolution No. 16-0393 as subsequently amended on September 20, 2016 pursuant to Resolution No. 16-0445, on November 17, 2016 pursuant to Resolution No. 16-0565, and on March 9, 2017 pursuant to Resolution No. 17-0108 (collectively, "Capital Plan"); and WHEREAS, a new appropriation of revenues from the Marine Stadium and Welcome Center/Museum Complex Financing is being established in the amount of $45,000,000.00 to fund the Marine Stadium Project (40-B30688) and the Virginia Key Maritime Center Project (40- B173406); and WHEREAS, new appropriations of grants from Miami -Dade County ("County") are established in the amount of $2,416,727.58 to fund various capital projects; and WHEREAS, new appropriations of grants from the Florida Department of Environmental Protection are established in the amount of $247,743.25 to fund various capital projects; and WHEREAS, a new appropriation of a grant from the Florida Department of Economic Opportunity, Division of Community Development is established in the amount of $750,000.00 to fund the NE 41 Street/Design District Improvements Project (40-B173600); and WHEREAS, new appropriations of grants from the Florida Inland Navigation District are established in the amount of $1,708,000.00 to fund various capital projects; and WHEREAS, a contribution from the City of Miami's ("City") Special Revenue Fund is established in the amount of $298,300.00 to fund various Department of Real Estate and Asset Management capital projects; and WHEREAS, a contribution from the City's General Fund is established in the amount of $5,109,000.00 to fund various capital projects; and WHEREAS, new appropriations of Impact Fees are established in the amount of $1,000,000.00 to fund various Fire -Rescue Department capital projects and $3,500,000.00 to fund capital improvements to the Underline Project (40-640598), in accordance with a Memorandum of Understanding entered into with the County, for a total amount of $4,500,000.00; and WHEREAS, General Fund dollars and General Fund -Sunshine State Loan dollars are de -appropriated from the Hyatt Repairs Project (40-B70414A) and the James L. Knight Center/Hyatt-Fire Alarm System Replacement Project (40-B70414) in the amounts of $750,000.00 and $351,400.00, respectively, for a total amount of $1,101,400.00, with such amount to be newly appropriated to cover a proposed settlement agreement between the City and Hyatt Equities, LLC, scheduled to be presented to the Miami City Commission on April 27, 2017; and WHEREAS, it is necessary to adjust the Capital Plan and Capital Funds for continuing compliance with Resolution Nos. 07-0586 and 09-0470 adopted October 11, 2007 and October 8, 2009 ("Bond Resolutions") and the Tax Compliance Certificate dated December 2, 2009 for the $65,000,000.00 City of Miami, Florida Special Obligation Bonds, Series 2009 (Street and Sidewalk Improvement Program) ("Series 2009 Bonds"), more particularly by replacing the expenditures of Fiscal Year 2016-17 General Fund dollars in the amount of $393,296.34 with Series 2009 Bonds proceeds previously appropriated to now completed projects; and WHEREAS, the Miami City Commission authorized the City Manager and the Administration, exclusively for District 4 projects, to create several new projects, to revise existing projects, and to enhance additional projects by de -allocating, reallocating, adjusting, and re -appropriating District 4 project funding depending upon funding availability from designated completed and other District 4 projects, all as stated on the record; and WHEREAS, the new and revised appropriations, de -appropriations, adjustments, re- allocations, and additions to the Projects, attached and incorporated as Exhibits "A" (New Appropriations), "B" (De -Appropriations), "C" (Appropriation Adjustments), "D" (Appropriation Adjustments — Street and Sidewalks Series 2009 SWAP), and "E" (Appropriation Adjustments District 4 Floor Amendment) constitute updates to the Capital Plan and select previous appropriations are being reallocated within Capital Funds for the Capital Plan; and WHEREAS, in order to implement the Capital Plan and the City's Fiscal Year 2016-17 Final Budget requirements authorized pursuant to Resolution No. 16-0444 adopted September 20, 2016 ("Final Budget"), as subsequently amended from time to time, the City Manager and certain designated City Departments continue to take necessary actions to update the City's relevant financial controls and computer systems and for grants in progress; and WHEREAS, it is now necessary to approve additional Projects, de -appropriations, adjustments, re -appropriations, and appropriations, as attached and incorporated, for existing sources of revenues for Fiscal Year 2016-1, and to add to available balances in Capital Funds as set forth below: 31000 - General Government Projects 32000 - Public Safety 32100 - 2015 Vehicle Lease 33000 - Disaster Recovery 34000 - Public Facilities-CIP 35000 - Parks & Recreation 36000 - Streets & Sidewalks 37000 - Sanitary Sewers 38000 - Storm Sewers 39000 - Solid Waste-CIP 39900 - Mass Transit Previous Amount Amendment Amounts Loaded Amount in Oracle* 23,.5 90, 611.61 682, 000.00 11, 051, 45 2.28 1, 400, 000.00 686, 798.9 2 1,839,112.19 85,697,872.08 47,259,66.5.81 45,461,524.89 79,497,801.72 4,876,769.16 77,000.00 90,167,478.41 3,741,242.30 3,166,727.58 8,450, 348.92 23,132,388.10 (31,283.88) 1,200,000.00 32, 346.70 - 2,264,072.67 1,000,000.00 Final .Amount 24, 272, 611.61 12,451,45 2.28 636,798.92 1,839,112.19 87,49 6, 013.00 84,297,570.88 90,741,993.13 8,45 0, 348.9 2 21,901,104.22 32,346.70 3,264,072.67 8 326.410.283.60 $ 58.028.303.30 $40.005,252.47 $ 335,433,424.52 NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The City Manager, City Attorney, Bond Counsel, Disclosure Counsel, and all other necessary officials, employees, and agents of the City are authorized to take any and all actions necessary for continuing compliance with Resolution Nos. 07-0586 and 09-0470 adopted October 11, 2007 and October 8, 2009, respectively, and the Tax Compliance Certificate dated December 2, 2009 for the Series 2009 Bonds. Section 3. More particularly, the above mentioned officials are authorized to replace the expenditures of Fiscal Year 2016-17 General Fund dollars in the amount of $393,296.34 with Series 2009 Bonds proceeds previously appropriated to now completed projects and to undertake all other necessary adjustments, re -appropriations, de -appropriations, accounting entries, budget updates, projects updates, and other actions to continue compliance with all funds, accounts, expenditure categories, proceeds, interest, and other matters related to the Series 2009 Bonds. Section 4. The herein appropriations, de -appropriations, re -appropriations, adjustments, and additions to the Projects, attached and incorporated as Exhibits "A," "B," "C," "D," and "E," are hereby made to the Capital Plan for implementation of municipal capital improvements of the City for the Fiscal Year ending September 30, 2017. Section 5. Certain necessary actions by the City Manager and designated City Departments made in order to update the City's relevant financial controls and computer systems and for grants in progress in connection with the Capital Plan and the Final Budget to implement the Projects are ratified, approved, and confirmed. Section 6. This Resolution shall become effective immediately upon its adoption and signature by the Mayor.' APPROVED AS TO FORM AND CORRECTNESS: ndez, City Attor ey 4/18/2017 1 If the Mayor does not sign this Resolution, it shall become effective at the end of the ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.