Loading...
HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #2187 Date: 04/14/2017 Commission Meeting Date: 04/27/2017 Type: Resolution Subject: Sole Source - In-telligent, LLC Purpose of Item: Requesting Department: Department of Procurement Sponsored By: Francis Suarez District Impacted: All The nature of this item is to authorize a resolution of the Miami City Commission, by a four -fifths (4/5ths) affirmative vote, pursuant to Section 18-92 of the Code of the City of Miami, Florida, as amended, after an advertised public hearing, ratifying, approving, and confirming the City Manager's finding of a sole source; waiving the requirements for competitive sealed bidding procedures; approving the procurement of a proprietary web -based alert mobile application to be utilized by the City of Miami ("City") to provide critical emergency information to its residents from In-telligent (Florida), LLC ("In- telligent"), a for -profit corporation, for a period of ten (10) years, with automatic one (1) year renewals, subject to an annual finding of sole source by the Chief Procurement Officer and approved by the City Manager; authorizing the City Manager to execute a license agreement between the City and In-telligent, in substantially the attached form; further authorizing the City Manager to negotiate and execute all other documents, modifications, and amendments to said license agreement, in a form acceptable to the City Attorney, as may be necessary for said purpose Background of Item: The City is committed to being ever ready to respond to emergency situations and conditions, and advise the community accordingly of critical emergency situations and conditions. In-telligent, possesses and maintains a proprietary mobile application platform ("Platform") and a web -based, password -protected application ("portal") which can be utilized by the City to provide alerts to the community directly on individuals' cell phones, which can be utilized by users to provide relevant information to the City, and which contains other information gathering and notification systems which are customizable by the users. Additionally, In-telligent allows "communities" to interconnect to facilitate neighborhood issues, events, local services, etc. What makes In-telligent unique and a sole source, are the following: 1. Ability to override "silent" and "do not disturb" settings on smartphones (Apple and Android) for critical messages. The founder of ln-telligent holds the patent on this technology. 2. Messages will be read in real time regardless of the notification setting on the receiving device. 3. Able to translate messages into 30 languages. 4. Can access local news and traffic as well as national news from within the app. The ln-telligent mobile application is free to the City; however, the City will receive fifty percent (50%) of the revenue generated for banner advertising when a user opens the application. Budget Impact Analysis Item is an Expenditure Item is NOT Related to Revenue Item is NOT funded by Bonds Total Fiscal Impact: No cost to the City, the City will receive 50% of the banner advertising revenue. Department of Procurement Legislative Division Office of Management and Budget Office of Management and Budget City Manager's Office City Manager's Office Office of the City Attorney Office of the City Attorney City Commission Office of the Mayor Office of the City Clerk Legislative Division Office of the City Attorney Office of the City Attorney Reviewed B Lydia Osborne Valentin J Alvarez Jacques Joseph Christopher M Rose Anna Medina Daniel J. Alfonso Valentin J Alvarez Victoria Mendez Maricarmen Lopez Mayor's Office City Clerk's Office Valentin J Alvarez Barnaby L. Min Victoria Mendez Department Head Review Legislative Division Review Budget Analyst Review Budget Review Assistant City Manager Review City Manager Review Deputy City Attorney Review Approved Form and Correctness Meeting Completed Completed Completed Completed Skipped Completed Skipped Completed Completed Signed by the Mayor Completed Signed and Attested by the City Clerk Completed Legislative Division Review (DDD) Completed Deputy Attorney Review Completed Approved Form and Correctness with Modification(s) 04/14/2017 1:12 PM 04/14/2017 1:18 PM 04/18/2017 10:31 AM 04/18/2017 3:34 PM 04/18/2017 3:35 PM 04/18/2017 5:21 PM 04/18/2017 5:45 PM 04/18/2017 5:48 PM 04/27/2017 9:00 AM 05/02/2017 5:59 PM 05/02/2017 6:17 PM 05/09/2017 9:00 AM 05/09/2017 9:09 AM Completed City of Miami Legislation Resolution Enactment Number: R-17-0197 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 2187 Final Action Date:4/27/2017 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), BY A FOUR -FIFTHS (4/5THS) AFFIRMATIVE VOTE, PURSUANT TO SECTION 18-92 OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED, AFTER AN ADVERTISED PUBLIC HEARING, RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S FINDING OF A SOLE SOURCE, ATTACHED AND INCORPORATED AS ATTACHMENT "A"; WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDDING PROCEDURES APPROVING THE PROCUREMENT OF A PROPRIETARY WEB -BASED ALERT MOBILE APPLICATION TO BE UTILIZED BY THE CITY OF MIAMI ("CITY") TO PROVIDE CRITICAL EMERGENCY INFORMATION TO ITS RESIDENTS FROM IN-TELLIGENT (FLORIDA) LLC, A FLORIDA FOR -PROFIT LIMITED LIABILITY COMPANY ("IN-TELLIGENT"), FOR A PERIOD OF FIVE (5) YEARS, WITH AUTOMATIC ONE (1) YEAR RENEWALS, SUBJECT TO AN ANNUAL FINDING OF SOLE SOURCE BY THE CHIEF PROCUREMENT OFFICER WITH APPROVAL BY THE CITY MANAGER; AUTHORIZING THE CITY MANAGER TO EXECUTE A LICENSE AGREEMENT BETWEEN THE CITY AND IN-TELLIGENT, IN SUBSTANTIALLY THE ATTACHED FORM; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ALL OTHER DOCUMENTS, MODIFICATIONS, AND AMENDMENTS TO SAID LICENSE AGREEMENT, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AS MAY BE NECESSARY FOR SAID PURPOSE. WHEREAS, the City of Miami ("City") is committed to being ever ready to respond to emergency situations and conditions and advise the community accordingly; and WHEREAS, in order to advise the community of critical emergency situations and conditions, the City desires to keep pace with the most advanced technology that implements "push notification" technology on cellular telephones to ensure timely dissemination of detailed emergency alerts; and WHEREAS, IN-TELLIGENT (Florida) LLC, a Florida for -profit limited liability company ("IN-TELLIGENT"), possesses and maintains a proprietary mobile application platform ("Platform") and a web -based, password -protected application ("Portal") which can be utilized by the City to provide alerts to the community directly on individuals' cellular telephones, which can be utilized by users to provide relevant information to the City, and which contains other information gathering and notification systems which are customizable by the users; and WHEREAS, pursuant to Section 18-92 of the Code of the City of Miami, Florida, as amended, the Chief Procurement Officer has adopted a finding that IN-TELLIGENT is the sole source provider of the Portal; and WHEREAS, the finding of the Chief Procurement Officer has been approved and adopted as the finding of the City Manager, attached and incorporated as Attachment "A"; and WHEREAS, the City Manager and the Chief Procurement Officer recommend that the requirements for competitive formal sealed bidding be waived and procurement of the Platform from IN-TELLIGENT be approved; and WHEREAS, the City Commission desires that the City Manager execute a License Agreement ("Agreement"), in substantially the attached form, with IN-TELLIGENT for the purposes described herein; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. By a four -fifths (4/5ths) affirmative vote, pursuant to Section 18-92 of the City Code, after an advertised public hearing, the City Manager's finding of a sole source, attached and incorporated as Attachment "A", is ratified, approved and confirmed; the requirements for competitive sealed bidding procedures are waived; and the procurement of the Platform and Portal to be utilized by the City to provide critical emergency information to its residents from IN- TELLIGENT, the sole provider, for a period of five (5) years, with automatic one (1) year renewals, subject to an annual finding of sole source by the Chief Procurement Officer with approval by the City Manager, is approved. Section 3. The City Manager' is authorized to execute the Agreement between the City and IN-TELLIGENT, in substantially the attached form. Section 4. The City Manager is further authorized to negotiate and execute all other documents, modifications, and amendments to said Agreement, in a form acceptable to the City Attorney, as may be necessary for said purpose. Section 5. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.' APPROVED AS TO FORM AND CORRECTNESS: ndez, City Attor ' The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney including but not limited to those prescribed by applicable City Charter and City Code provisions. If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.