HomeMy WebLinkAboutAttachment ACITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
10
FROM
Daniel J. Alfonso,
City Manager
Annie Perez, CPP Director
DATE: March 21,, 2017
FILE :
SUBJECT: Recommendation for Approval and
Award of a Sole Source Contract
to Environmental Systems
FIEFERENCESResearch Institute Incorporated
(ESRI) Sole Source No. 16-17-035
ENCLOSURES:
RECOMMENDATION:
Based on the findings below, the Procurement Department (Procurement) hereby recommends
award to Environmental Systems Research Institute Incorporated (ESRI), the sale source provider
of Geographic Information Software (GIS).
Contract Number/Title: Sole Source 16-17-035
Contract Amount: $374,000 annually ($1,870,000 for five (5) years)
Recommended Vendor: Environmental Systems Research Institute Incorporated (ESRI)
BACKGROUND:
The City of Miami's (City) Information Technology Department (ITD) originally acquired
Geographic Information System software (GIS) from Environmental Systems Research Institute
Incorporated (ESRI) in 1989 as a Sole Source, authorized by Resolutions 89-362, 91-291, 01-
1310, 04-0698 and executed as ESRI Agreement No. E200 6/08 by the City Manager and ESRI.
On January 28, 2010, Resolution 10-0025 was approved for the Sole Source finding of ESRI,
pursuant to Section 18-92 (a) (1) and (3) of the Code of the City ESRI software is integrated into
many of the City's systems, such as, Land Management, Enterprise Resource Planning (ERP),
Computer Assisted Dispatch (CAD), E-Team and others. ITD has an on -going need for GIS from
ESRI, not only for the above mentioned software systems, but also for additional modules (i.e.,
Arcgis, Arcgis Desktop, Arcview, Arceditor, Arcinfo, Arcims, Arcgis Image Server, Arcgis server,
Arcinfo Workstation, Arcgis Desktop and Server Extensions, ESRI Developer, GIS Portal Toolkit,
Map Production System Atlas, Maplex 3.X, Mapstudio Military Overlay Editor, Netengine,
Production Line Toolset, etc.) as well as, certain proprietary training courses. Currently, the
licensing and maintenance are renewed annually pursuant to Section 18-72 (b) (15) of the Code
of the City.
This new ESRI Agreement will cost $374,000 annually, with an estimated cost of $1,870,000 for
the five (5) year term. However, this cost also provides a savings to the City of $892,000 over that
same period, due to an increase in users, additional modules, and more training to be utilized. The
new Agreement allows the City unlimited access to all ESRI products, and provides a higher level
of support, since GIS is playing a more essential role in the City's operations.
Page J of 2
Approved:
14--(
Daniel J. Alfonso, City Manager
Date:
cc: Fernando Fernando Casamayor, Assistant City Manager/Chief F nancial Officer
Kevin Burns, Chief Information Officer
Lydia Osborne, CPPO, CPPB, Assistant Director, Procurement
PR 1 6050 Page 2 of 2