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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #2021 Date: 03/27/2017 Commission Meeting Date: 04/27/2017 Requesting Department: Office of Grants Administration Sponsored By: District Impacted: All Type: Resolution Subject: Bid waiver - Summer Youth Employment Program Purpose of Item: By a four -fifths (4/5ths) affirmative vote, after an advertised public hearing, the City Manager's finding and recommendations that competitive negotiation methods and procedures are not practicable or advantageous pursuant to Sectionl8-85 (A) of the Code, waiving the requirements for said procedures, is ratified, approved and confirmed and the City's Department of Grants Administration recommendations and findings that the Overtown Youth Center, Inc. a non-profit organization is a qualified firm with the reputation, expertise and infrastructure to expand the City's summer youth programs and other such activities in conjunction with the CFE Fund, Inc. grant, be approved. Background of Item: The CFE Fund works to promote economic progress in communities around the world and focuses on initiatives that expand financial inclusion and has partnered with 7 cities in the US, including Miami to implement and now expand the summer youth initiative. The grant's goal is to replicate and implement in the City of Miami existing pilot program model to facilitate a coordinated national effort to affect and improve the self-sufficiency of its low/moderate income youth and increase their access to the financial tools and education that are fundamental to economic prosperity and success. Since the inception of the program the city has employed over 380 youth and has generated over $980,000 in economic impact. The CFE Fund has awarded the City a grant in the amount of $367,500 to expand the existing program to other local businesses and entities and hire up to 100 additional youth ages 16-19 residing in low to moderate income areas in the City of Miami. The CFE Fund grant is under another Resolution titles, Summer Youth Employment Expansion 2017 Program. Budget Impact Analysis Item is Related to Revenue Item is an Expenditure Item is NOT funded by Bonds Total Fiscal Impact: $367,500 Special Revenue Account No: TBD Office of Grants Administration Office of Management and Budget Office of Management and Budget City Manager's Office Legislative Division City Manager's Office Office of the City Attorney Office of the City Attorney City Commission Office of the Mayor Office of the City Clerk Reviewed B Lillian P Blondet Fred Pericles Christopher M Rose Anna Medina Valentin J Alvarez Daniel J. Alfonso Barnaby L. Min Victoria Mendez Maricarmen Lopez Mayor's Office City Clerk's Office Department Head Review Budget Analyst Review Budget Review Assistant City Manager Review Legislative Division Review City Manager Review Deputy City Attorney Review Approved Form and Correctness Meeting Signed by the Mayor Signed and Attested by the City Clerk Completed Completed 04/07/2017 11:13 AM Completed 04/10/2017 9:43 AM Completed 04/14/2017 2:04 PM Skipped 04/17/2017 3:56 PM Completed 04/18/2017 9:21 AM Completed 04/18/2017 11:20 AM Completed 04/18/2017 12:48 PM Completed 04/18/2017 1:54 PM Completed 04/27/2017 9:00 AM Completed 05/02/2017 5:58 PM 05/02/2017 6:15 PM City of Miami Legislation Resolution Enactment Number: R-17-0195 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 2021 Final Action Date:4/27/2017 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), BY A FOUR -FIFTHS (4/5THS) AFFIRMATIVE VOTE, AFTER AN ADVERTISED PUBLIC HEARING, RATIFYING, APPROVING, AND CONFIRMING THE CITY MANAGER'S RECOMMENDATIONS AND FINDINGS, ATTACHED AND INCORPORATED AS ATTACHMENT "A," THAT COMPETITIVE NEGOTIATION METHODS AND PROCEDURES ARE NOT PRACTICABLE OR ADVANTAGEOUS TO THE CITY OF MIAMI ("CITY") PURSUANT TO SECTION 18-85(A) OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED, AND WAIVING THE REQUIREMENTS FOR SAID PROCEDURES; APPROVING THE RECOMMENDATIONS AND FINDINGS OF THE CITY'S DEPARTMENT OF GRANTS ADMINISTRATION, SUMMER YOUTH EMPLOYMENT & FINANCIAL EMPOWERMENT EXPANSION PROGRAM 2017, THAT THE OVERTOWN YOUTH CENTER INC. ("PROVIDER"), A FLORIDA NON- PROFIT CORPORATION, IS A SUFFICIENTLY QUALIFIED AND RESPECTED FIRM THAT HAS THE EXPERIENCE, INFRASTRUCTURE, AND PROGRAMMATIC KNOWLEDGE TO COORDINATE AND IMPLEMENT THE SUMMER PROGRAM AND TO PLACE LOCAL YOUTH IN INTERNSHIPS AND SUMMER JOBS; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE A PROFESSIONAL SERVICES AGREEMENT, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, WITH THE PROVIDER IN AN AMOUNT NOT TO EXCEED THREE HUNDRED FORTY-TWO THOUSAND EIGHT HUNDRED THIRTY-FOUR DOLLARS ($342,834.00) FOR THE PERIOD COMMENCING APRIL 1, 2017 THROUGH SEPTEMBER 1, 2017, WITH THE OPTION TO RENEW FOR UP TO TWO (2) ADDITIONAL SIMILAR PERIODS, UNDER THE SAME TERMS AND CONDITIONS. WHEREAS, the City of Miami's ("City") Office of Grants Administration ("Department"), as part of ACCESS Miami, has been awarded a grant of three hundred sixty-seven thousand five -hundred dollars ($367,500.00) from the Cities for Financial Empowerment Fund, Inc. ("Grant"); and WHEREAS, the Grant would assist in expanding and supporting up to one hundred (100) additional summer youth employment opportunities with local businesses and entities and continuing established program components which connect participants to financial counseling and banking opportunities; and WHEREAS, this Grant will enable the City to expand its summer youth employment and financial empowerment program, which has served over three hundred eighty (380) local high school youth, by partnering with an experienced local provider of summer programs; and WHEREAS, the City Commission has accepted the Grant award, authorized the negotiation and execution of the Grant, and authorized related appropriation, allocation, and creation of the related Special Revenue Project for the "Summer Youth Employment & Financial Empowerment Expansion 2017" Program ("Program"); and WHEREAS, the Overtown Youth Center, Inc. ("Provider") is a well -respected and recognized Florida not for profit corporation who is presently serving the local community and has the expertise in summer youth programs and infrastructure to provide the services required by the Program; and WHEREAS, the Program is comprised of a cooperative effort between the Department and the Provider for its successful implementation; and WHEREAS, the Provider can also provide support needed to engage local business partners, as well as provide safe and healthy job opportunities for the students, which will ensure a proper human resource function necessary to meet the needs of the Program; and WHEREAS, the City Manager has approved the recommendations and findings of the Department, and has made a finding, attached and incorporated in attachment "A," that pursuant to Section 18-85(A) of the Code of the City of Miami, Florida, as amended ("City Code"), competitive negotiation methods and procedures are not practicable or advantageous to the City and has recommended to the City Commission that such findings be adopted and that competitive bidding methods and procedures be waived for the Program; and WHEREAS, the City Manager and the Department are requesting for the City Commission to further authorize the City Manager to negotiate and execute a Professional Service Agreement ("PSA"), in a form acceptable to the City Attorney, with the Provider, in an amount not to exceed three -hundred forty two thousand eight -hundred thirty four dollars ($342,834.00) for the period commencing April 1, 2017 through September 1, 2017, with the option to renew for up to two (2) additional similar periods, under the same terms and conditions; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble of this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. By a four -fifths (4/5ths) affirmative vote, after an advertised public hearing, the City Manager's recommendations and findings that competitive negotiation methods and procedures are not practicable or advantageous to the City pursuant to Sectionl8-85(a) of the City Code, waiving the requirements for said procedures, is ratified, approved, and confirmed, and the City Manager's recommendations and findings that the Provider is a sufficiently qualified and respected firm which has the experience, infrastructure, and programmatic knowledge to coordinate and implement the Program is approved. Section 3. The City Manager is authorized' to negotiate and to execute, in a form acceptable to the City Attorney, a PSA, with the Provider, for an amount not to exceed three - hundred forty-two thousand eight hundred thirty-four dollars ($342,834.00) for the period commencing April 1, 2017 through September 1, 2017, with the option to renew for up to two (2) additional similar periods, under the same terms and conditions. Section 4. This Resolution shall become effective immediately upon its adoption and 1 The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney including but not limited to those prescribed by applicable City Charter and City Code provisions. signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.