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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #1923 Date: 03/15/2017 Commission Meeting Date: 04/13/2017 Requesting Department: Department of Procurement Sponsored By: District Impacted: All Type: Resolution Subject: Approve RFP - Security Guard Services Purpose of Item: The nature of this item is to seek City Commission authorization to authorize the City Manager to exercise the second, one (1) year option to renew for Contract No. RFP 295279 between the City of Miami and Kent Security Services, Inc., pursuant to Resolutions No. 13-0142, and 16-0169 for the provision of security guard services, on a citywide, as needed contractual basis; allocating funds from the various sources of funds, subject to the availability of funds and budgetary approval at time of need. Further authorizing the City Manager to exercise the third & final renewal option, and execute any other amendments, extensions, modifications, in a form acceptable to the City Attorney, as may be necessary for said purpose. Background of Item: On April 11, 2013, the City Commission adopted Resolution No. 13-0142, approving the City's award of RFP Contract No. 295279 to Kent Security Services, Inc. for security guard services for various City Departments for an initial period of three (3) years, with the option to renew for three (3) additional one (1) year periods, with each renewal period being brought back for City Commission approval. On April 14, 2016, the City Commission adopted Resolution No. 16-0169, approving the first option to renew and increasing the annual contract capacity from a not to exceed amount of $1,050,000 to a not to exceed amount of $1,450,000. City departments have indicated the need to exercise the second one (1) year option to renew for RFP No. 295279 with Kent Security Services, Inc. for the provision of security guard services. Budget Impact Analysis Item is an Expenditure Item is NOT Related to Revenue Item is NOT funded by Bonds Total Fiscal Impact: $1,450,000.00 Annually Department of Procurement Annie Perez Reviewed B Department Head Review Completed 03/22/2017 10:24 AM Office of Management and Budget Office of Management and Budget City Manager's Office City Manager's Office Legislative Division Office of the City Attorney Office of the City Attorney City Commission Office of the Mayor Office of the City Clerk Office of the City Attorney Jacques Joseph Christopher M Rose Fernando Casamayor Daniel J. Alfonso Valentin J Alvarez Barnaby L. Min Victoria Mendez Nicole Ewan Mayor's Office City Clerk's Office Victoria Mendez Budget Analyst Review Completed Budget Review Completed Assistant City Manager Review Completed City Manager Review Completed Legislative Division Review Completed Deputy City Attorney Review Completed Approved Form and Correctness Completed Meeting Completed Signed by the Mayor Completed Signed and Attested by the City Clerk Completed Approved Form and Correctness with Modification(s) 03/30/2017 11:41 AM 04/04/2017 12:45 PM 04/04/2017 3:42 PM 04/04/2017 4:32 PM 04/04/2017 4:34 PM 04/04/2017 5:10 PM 04/04/2017 6:27 PM 04/13/2017 9:00 AM 04/19/2017 2:19 PM 04/19/2017 2:31 PM Completed City of Miami Legislation Resolution Enactment Number: R-17-0187 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 1923 Final Action Date:4/13/2017 A RESOLUTION OF THE MIAMI CITY COMMISSION AUTHORIZING THE CITY MANAGER TO EXERCISE THE SECOND ONE (1) YEAR OPTION TO RENEW REQUEST FOR PROPOSAL ("RFP") CONTRACT NO. 295279 BETWEEN THE CITY OF MIAMI AND KENT SECURITY SERVICES, INC. FOR THE PROVISION OF SECURITY GUARD SERVICES, ON A CITYWIDE, AS NEEDED CONTRACTUAL BASIS; ALLOCATING FUNDS FROM THE VARIOUS SOURCES OF FUNDS, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT TIME OF NEED. WHEREAS, on April 11, 2013, the City Commission adopted Resolution No. 13-0142 approving the City of Miami's ("City") award of Request for Proposal ("RFP") Contract No. 295279 to Kent Security Services, Inc. for the provision of security guard services for various City departments for a period of three (3) years, with the option to renew for three (3) additional one (1) year periods, with each renewal period being brought back for City Commission approval; and WHEREAS, on April 4, 2016, the City Commission adopted Resolution No. 16-0169 approving the first option to renew and increased the annual not to exceed contract capacity from $1,050,000.00 to an annual not to exceed amount of $1,450,000.00; and WHEREAS, the City Manager and various City departments have indicated the need to exercise the second one (1) year option to renew the City's RFP Contract No. 295279 with Kent Security Services, Inc. for the provision of security guard services, on a Citywide, as needed contractual basis; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The City Manager is authorized to exercise the second one (1) year option to renew RFP Contract No. 295279 between the City and Kent Security Services, Inc., for the provision of security guard services, on a Citywide, as needed contractual basis. Section 3. Funds are to be allocated from the User Departments, subject to the availability of funds and budgetary approval at the time of need. Section 4. This Resolution shall become effective immediately upon its adoption and 1 The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney including but not limited to those prescribed by applicable City Charter and City Code provisions. signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.