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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #2088 Date: 03/31/2017 Commission Meeting Date: 04/13/2017 Requesting Department: Office of Resilience and Sustainability Sponsored By: District Impacted: Type: Resolution Subject: Accept Grant - 100 Resilient Cities Initiatives Purpose of Item: To accept grant funds from Rockefeller Philanthropy Advisors, Inc. on the behalf of the 100 Resilient Cities Initiative (RPA/100RC) in the amount $168,233.31 per year to pay for the salary and benefits of the position of Chief Resilience Officer for a period of two years beginning October 31, 2016. RPA/100RC will also contribute in -kind technical assistance and capacity development for a term of three years beginning October 31, 2016. Background of Item: The City of Miami (GRANTEE), City of Miami Beach, and Miami -Dade County have been designated one of the Rockefeller Foundation's "100 Resilient Cities" under the collective term "Greater Miami and the Beaches" (GMTB). RPA/100RC will contribute in -kind technical assistance and capacity development to accomplish the grant purpose in several ways. RPA/100RC will dedicate and fund resources to work with GRANTEE to support GMTB's development of a Resilience Strategy. This will include making available RPA/100RC staff experts and other service providers hired by RPA/100RC to work directly with GRANTEE as needed. Also, RPA/100RC will develop a platform of third -party partners who can offer tools and services to GRANTEE to assist in creating and implementing a resilience agenda. RPA/100RC will also provide access to a CRO peer network so that GRANTEE's CRO can connect with CROs from across the globe to share strategies and learnings. Agreements regarding the specific terms of such services may be required. Budget Impact Analysis Item is Related to Revenue Total Fiscal Impact: $ 336,466.62 (revenue) Reviewed B Office of Resilience and Sustainability Review Completed 03/31/2017 2:03 PM Office of Management and Budget Jacques Joseph Office of Management and Budget Christopher M Rose Stephanie Tashiro Department Head Budget Analyst Review Budget Review Completed 04/03/2017 1:11 PM Completed 04/04/2017 8:50 AM City Manager's Office Legislative Division City Manager's Office Office of the City Attorney Office of the City Attorney City Commission Office of the Mayor Office of the City Clerk Nzeribe Ihekwaba Valentin J Alvarez Daniel J. Alfonso Barnaby L. Min Victoria Mendez Nicole Ewan Mayor's Office City Clerk's Office Assistant City Manager Review Legislative Division Review City Manager Review Deputy City Attorney Review Approved Form and Correctness Meeting Signed by the Mayor Signed and Attested by the City Clerk Completed Completed 04/04/2017 9:21 AM Completed 04/04/2017 9:39 AM Completed 04/04/2017 4:33 PM Completed 04/04/2017 5:05 PM Completed 04/04/2017 7:08 PM Completed 04/13/2017 9:00 AM Completed 04/19/2017 2:23 PM 04/19/2017 2:38 PM City of Miami Legislation Resolution Enactment Number: R-17-0172 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 2088 Final Action Date:4/13/2017 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), AUTHORIZING THE CITY MANAGER TO ACCEPT AND APPROPRIATE A REIMBURSEMENT GRANT AWARD FROM THE ROCKEFELLER PHILANTHROPY ADVISORS, INC. ("GRANTOR"), IN AN AMOUNT NOT TO EXCEED $336,466.62 ("GRANT"), TO FUND THE POSITION OF CHIEF RESILIENCE OFFICER WHO SHALL GUIDE THE DELIVERY OF RESILIENCE EFFORTS IN THE CITY OF MIAMI ("CITY"); FURTHER AUTHORIZING THE CITY MANAGER TO CREATE THE NECESSARY ACCOUNTING STRUCTURE TO ACCOUNT FOR THE GRANT FUNDS IN ACCORDANCE WITH GENERALLY ACCEPTED ACCOUNTING PRINCIPLES, AMEND THE CITY'S OPERATING BUDGET AT A FUTURE DATE, COMPLY WITH GUIDELINES SET FORTH BY THE GRANTOR, AND NEGOTIATE AND EXECUTE A REIMBURSEMENT GRANT AGREEMENT ("AGREEMENT"), IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AND ANY OTHER NECESSARY DOCUMENTS, AMENDMENTS AND MODIFICATIONS TO SAID AGREEMENT, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, TO IMPLEMENT THE ACCEPTANCE AND ADMINISTRATION OF SAID GRANT. WHEREAS, 100 Resilient Cities Initiative ("100RC"), a sponsored project of Rockefeller Philanthropy Advisors, Inc. ("Grantor"), is dedicated to helping cities around the world become more resilient to the physical, social, and economic challenges that are a growing part of the 21 st century; and WHEREAS, 100RC provides assistance through funding for a Chief Resilience Officer ("CRO") in each city selected to lead resilience efforts; resources for drafting a resilience strategy; access to private sector, public sector, academic, and non -governmental organization resilience tools; and membership in a global network of peer cities to share best practices and challenges; and WHEREAS, the Grantor, on behalf of 100RC, has awarded the City of Miami ("City") a grant in an amount not to exceed $336,466.62 ("Grant") to fund the position of CRO for a two (2) year period commencing October 31, 2016 ("Term"), who shall guide the delivery of resilience efforts in the City; and WHEREAS, the CRO will further work jointly with Miami -Dade County and the City of Miami Beach to build regional resilience; and WHEREAS, a condition of the Grant requires that the (1) reimbursement grant agreement ("Agreement") be governed by and construed in accordance with the laws of the State of New York, and (2) the City indemnify and hold harmless the Grantor and 100RC, subject to the limitations and sovereign immunity provisions of Florida Statute, Section 768.28; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The City Manager is authorized' to accept and appropriate the Grant, in a total amount not to exceed $336,466.62, from the Grantor, on behalf of 100RC, to fund the position of CRO. Section 3. All personnel costs related to the funding of a CRO including, but not limited to, salary and benefits shall not exceed the Grant award for the Term. Section 4. The City Manager is further authorized' to create the necessary accounting structure to account for the Grant funds in accordance with generally accepted accounting principles, amend the City's operating budget at a future date, comply with guidelines set forth by the Grantor, and to negotiate and execute an Agreement, in a form acceptable to the City Attorney, and any other necessary documents, amendments, and modifications to said Agreement, in a form acceptable to the City Attorney, to implement the acceptance and administration of said Grant. Section 5. This Resolution shall become effective immediately upon its adoption and signature by the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: r ndez, City Httor ey 4/4/2017 1 The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney including but not limited to those prescribed by applicable City Charter and City Code provisions. 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.