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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #1954 Date: 03/15/2017 Commission Meeting Date: 04/13/2017 Requesting Department: Department of Fire - Rescue Sponsored By: District Impacted: All Type: Resolution Subject: Sole Source - Airhawk Exhaust System Purpose of Item: The purpose of this item is to authorize a resolution of the Miami City Commission, with attachments, by a four -fifths (4/5) vote, pursuant to Section 18-92 of the Code of the City of Miami, Florida, as amended, after an advertised public hearing, ratifying, approving and confirming the City Manager's finding of a sole source; waiving the requirements for competitive sealed bidding procedures and approving the request to enter into an agreement with Garrison Mechanical Service Corporation d/b/a Garrison Mechanical, the sole authorized dealer within southeastern Florida, of the Airhawk Exhaust Removal System ("Airhawk"), for the design and installation of one (1) Airhawk at Fire Station 12, for the Department of Fire Rescue ("Fire"), for a price not to exceed $86,683.09; allocating funds from Fire General Operating Fund, Account No. 40- B70184.05.1426; and further authorizing the City Manager to negotiate and execute all other documents, including any amendments and modifications to the agreement, in a form acceptable to the City Attorney, as may be necessary for said purpose. Background of Item: Fire is seeking to procure an Airhawk, which will be installed in Fire Station 12. Previously, in 2015, through Invitation for Bid (IFB) 371334, Fire purchased ten (10) Airhawks, which were installed within Fire Stations 1 through 10. The purchase and installation of the same system within Fire Station 12, will ensure the uniformity among all the exhaust removal systems owned by Fire, which will in turn, reduce the cost and complexity of required maintenance for these critical life -safety devices. Budget Impact Analysis Item is NOT Related to Revenue Item is an Expenditure Item is NOT funded by Bonds Total Fiscal Impact: $86,683.09 (One Time Purchase) General Account No: 40-B70184.05.1426 Reviewed B Department of Fire -Rescue Department of Fire -Rescue Office of Management and Budget Department of Procurement Office of Management and Budget Legislative Division City Manager's Office Office of the City Attorney Office of the City Attorney City Commission Office of the Mayor Office of the City Clerk Arturo Gomez Joseph Zahralban Pedro Lacret Annie Perez Christopher M Rose Valentin J Alvarez Daniel J. Alfonso Barnaby L. Min Victoria Mendez Nicole Ewan Mayor's Office City Clerk's Office Fire Department Review Department Head Review Budget Analyst Review Procurement Review Budget Review Legislative Division Review City Manager Review Deputy City Attorney Review Approved Form and Correctness Meeting Signed by the Mayor Signed and Attested by the City Clerk Completed Completed 03/15/2017 12:16 PM Completed 03/15/2017 12:29 PM Completed 03/15/2017 5:56 PM Completed 03/22/2017 10:31 AM Completed 04/04/2017 9:12 AM Completed 04/04/2017 9:40 AM Completed 04/04/2017 3:08 PM Completed 04/04/2017 3:17 PM Completed 04/04/2017 4:10 PM Completed 04/13/2017 9:00 AM Completed 04/19/2017 2:14 PM 04/19/2017 2:29 PM City of Miami Legislation Resolution Enactment Number: R-17-0161 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 1954 Final Action Date:4/13/2017 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), BY A FOUR -FIFTHS (4/5THS) AFFIRMATIVE VOTE, PURSUANT TO SECTION 18-92 OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED, AFTER AN ADVERTISED PUBLIC HEARING, RATIFYING, APPROVING, AND CONFIRMING THE CITY MANAGER'S FINDING, ATTACHED AND INCORPORATED AS EXHIBIT "A", OF A SOLE SOURCE; WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDDING PROCEDURES AND APPROVING THE PROCUREMENT OF ONE (1) AIRHAWK AIR QUALITY AND EXHAUST REMOVAL SYSTEM ("AIRHAWK EXHAUST SYSTEM") AT FIRE STATION NO. 12 INCLUDING INSTALLATION FROM GARRISON MECHANICAL SERVICE CORPORATION D/B/A GARRISON MECHANICAL ("GARRISON") FOR THE DEPARTMENT OF FIRE -RESCUE ("FIRE") FOR AN AMOUNT NOT TO EXCEED $86,683.09 FROM THE FIRE -RESCUE GENERAL OPERATING FUND, ACCOUNT NO. 40-B70184.05.1426; AUTHORIZING THE CITY MANAGER TO EXECUTE THE PROFESSIONAL SERVICES AGREEMENT ("PSA"), IN SUBSTANTIALLY THE ATTACHED FORM; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ALL OTHER DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS AND MODIFICATIONS TO THE PSA, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AS MAY BE NECESSARY FOR SAID PURPOSE. WHEREAS, harmful exhaust fumes from diesel engines that remain in fire stations when diesel -powered apparatus enter or leave requires the installation and maintenance of exhaust removal systems thereby eliminating toxic fumes and making fire stations safer; and WHEREAS, in 2015, the Department of Fire -Rescue ("Fire") purchased ten (10) Airhawk Air Quality and Exhaust Systems ("Airhawk Exhaust System") from Garrison Mechanical Service Corporation d/b/a Garrison Mechanical ("Garrison"), which were installed in Fire Stations 1 through 10, pursuant to Invitation for Bid ("IFB") No. 371334; and WHEREAS, Fire needs an new exhaust removal system for Fire Station 12; and WHEREAS, the installation of the Airhawk Exhaust System in Fire Station 12 will reduce the cost and complexity of required maintenance since the same system was installed in Fire Stations 1 through 10; and WHEREAS, pursuant to Section 18-92 of the Code of the City of Miami, Florida, as amended ("City Code"), the Chief Procurement Officer has adopted a finding that Garrison is the sole source dealer of the Airhawk Exhaust System; and WHEREAS, the finding of the Chief Procurement Officer has been approved and adopted as the City Manager's finding, attached and incorporated as Exhibit "A"; and WHEREAS, the City Manager and the Chief Procurement Officer recommend that the requirements for competitive sealed bidding procedures be waived and that the procurement of Airhawk Exhaust System be approved; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. By a four -fifths (4/5ths) affirmative vote, pursuant to Section 18-92 of the City Code, after an advertised public hearing, the City Manager's finding, attached and incorporated as Exhibit "A", of a sole source is ratified, approved and confirmed, the requirements for competitive sealed bidding procedures are waived, and the procurement of one (1) Airhawk at Fire Station 12 including installation from Garrison for Fire for an amount not to exceed $86,683.09 is approved. Section 3. Funds are to be allocated from Fire -Rescue General Operating Fund, Account No. 40-B70184.05.1426. Section 4. The City Manager is authorized' to execute the Professional Services Agreement ("PSA"), in substantially the attached form, with Garrison, the sole source dealer of Airhawk. Section 5. The City Manager is further authorized' to negotiate and execute all other documents, including any amendments and modifications to the PSA, in a form acceptable to the City Attorney, as may be necessary for said purpose. Section 6. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: ndez, City Attor ey ) 4/4/2017 1 The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney including but not limited to those prescribed by applicable City Charter and City Code provisions. 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.