HomeMy WebLinkAboutPre-LegislationCity of Miami
Legislation
Resolution R-16-0605
City Halt
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 1273
Final Action Date: 12/8/2016
A RESOLUTION OF THE MIAMI CITY COMMISSION CHANGING THE CITY OF
MIAMI DEPARTMENT OF COMMUNITY AND ECONOMIC DEVELOPMENT'S
FISCAL YEAR, FROM APRIL 1ST THROUGH MARCH 31ST TO OCTOBER 1ST
THROUGH SEPTEMBER 30TH; AUTHORIZING THE CITY MANAGER TO
EXECUTE ALL THE NECESSARY DOCUMENTS, IN A FORM ACCEPTABLE TO
THE CITY ATTORNEY, FOR SAID PURPOSE.
WHEREAS, on September 20, 2016, the City Commission, through budget
appropriations, changed the Department of Community and Economic Development's
("Department") fiscal year from April 1st through March 31 st to October 1st through September
30th; and
WHEREAS, the Department requires a Resolution of the City Commission to formally
request the year change from the United States Department of Housing and Urban
Development ("HUD"); and
WHEREAS, the City Administration recommends formally changing the Department's
fiscal year from April 1st through March 31 st to October 1st through September 30th;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The change of the start of the Department's fiscal year from April 1st through
March 31st to October 1st through September 30th, is approved.
Section 3. The City Manager is authorized' to execute the necessary documents, in a
form acceptable to the City Attorney, for said purpose.
Section 4. This Resolution shall become effective immediately upon its adoption and
signature of the Mayor.2
1 The herein authorization is further subjected to compliance with all requirements that may be imposed
by the City Attorney, including but not limited to those prescribed by applicable City Charter and City
Code provisions.
2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days
from the date it was passed and adopted. If the Mayor vetoes this resolution, it shall become effective
immediately upon override of the veto by the City of Miami Commission.
City of Miami Page 1 of 2 File ID: 1273 (Revision:) Printed On: 2/8/2017
File ID: 1273 Enactment Number: R-16-0605
APPROVED AS TO FORM AND CORRECTNESS:
ona
e d� , ity
L-CiAttorne11/21/2016
City of Miami Page 2 of 2 File ID: 1273 (Revision:) Printed on: 2/8/2017
City of Miami
Legislation
Resolution: R-16-0444
City Hall
3500 Pan American
Drive
Miami, FL 33133
www.miamigov.com
File Number: 16-01215
Final Action Date: 9/20/2016
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
ADOPTING A FINAL BUDGET AND MAKING APPROPRIATIONS RELATING TO
CITY OF MIAMI ("CITY") OPERATIONAL AND BUDGETARY REQUIREMENTS FOR
THE FISCAL YEAR BEGINNING OCTOBER 1, 2016 AND ENDING SEPTEMBER
30, 2017; RATIFYING , APPROVING, AND CONFIRMING CERTAIN NECESSARY
ACTIONS OF THE CITY MANAGER AND DESIGNATED CITY DEPARTMENTS IN
ORDER TO UPDATE THE RELEVANT FINANCIAL CONTROLS, PROJECT
CLOSE-OUTS, ACCOUNTING ENTRIES, AND COMPUTER SYSTEMS IN
CONNECTION THEREWITH AND FOR GRANTS IN PROGRESS; PROVIDING FOR
AN EFFECTIVE DATE.
WHEREAS, the City Manager prepared and submitted to the Miami City Commission ("City
Commission") a proposed budget of the estimated expenditures and revenues of all City of Miami
("City") Departments, Offices and Boards for the Fiscal Year beginning October 1, 2016 and ending
September 30, 2017 ("Fiscal Year 2016-17"); and
WHEREAS, on September 6, 2016, the City held a public hearing, as required pursuant to
Section 200.065(2)(b), Florida Statutes (2016), whereat the City Commission adopted the proposed
budget, as amended, as the tentative budget of the City pursuant to Resolution 16-0396; and
WHEREAS, a copy of the proposed budget has been posted on the City website and is on file
in the Office of the City Clerk, with any and all amendments thereto being adopted as part of the
tentative budget and incorporated therein; and
WHEREAS, the General Fund Budget for Fiscal Year 2016-17 is $669,698,600 $670,198,600
and the total Budget for all non -capital funds is $978,557,1100 $979,057,400; and
WHEREAS, the final general operating millage of the City is 7.6465; and
WHEREAS, the major source of revenue for the General Fund is derived from the category
identified as "Property Taxes" in the amount of $303,610,200; and
WHEREAS, the name of the Office of Communication and Protocol was changed to Office of
Communications; and
WHEREAS, Office of Capital Improvements and Transportation Program ("CITP") was
changed to the Office of Capital Improvements, removing those duties pertaining to transportation
initiatives and services; and
WHEREAS, the Office of Transportation Management was created to address, manage, plan,
coordinate and implement the City transportation and transit program previously included as part of
CITP; and
City of Miami Page 1 of 7
File Id: 16-01215 (Version: 2) Printed On: 3/6/2017
File Number: 16-01215 Enactment Number: R-16-0444
WHEREAS, the Office of Resilience and Sustainability was created to develop and implement
a Resiliency Strategy and supporting programs on behalf of the City, and manage City efforts as it
relates to sustainability initiatives, sea level rise and hazard mitigation; and
WHEREAS, the ten percent (10%) of gross dockage monies, dedicated in part to fund
necessary capital repairs and capital related improvements to City marinas and mooring facilities
pursuant to Section 50-344 of the Code of the City of Miami, Florida ("City Code"), and ticket
surcharge revenues imposed on boats operating out of Miamarina at Bayside pursuant to Section 53-1
of the City Code, which were previously transferred to Special Revenue Public Facilities and
thereafter to Capital, will now be transferred directly to Capital Project Funds; and
WHEREAS, it is in the best interest of the City to authorize the City Manager to make any
necessary changes to adjust, amend, and appropriate the City Operating Budget, Five -Year Financial
Plan, Strategic Plan, and Multi -Year Capital Plan, for the purposes set forth in this Resolution; and
WHEREAS, it is in the best interest of the City to ratify, approve and confirm certain necessary
actions of the City Manager and designated City Departments in order to update the relevant financial
controls, project close-outs, accounting entries, and computer systems in connection therewith and for
grants in progress;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The tentative budget is hereby adopted as the final budget of the City and is
incorporated herein by reference; it is further amended to include all of the applicable changes
contained in the memorandum entitled "Information for Second Budget Hearing - Fiscal Year 2016-17
Tentative Budget", as well as any floor amendments.
Section 3. The following appropriations are made for the municipal operations of the General
Fund for Fiscal Year 2016-17:
GENERAL FUND APPROPRIATIONS ADOPTED BUDGET
Departments, Boards & Offices:
Mayor $ 1,128,000 $ 1,128,000
Commissioners 3,231,000 3,231,000
City Manager 3,578,400 3,578,400
Agenda Coordination 356,200 356,200
Independent Auditor General 1,282,700 1,282,700
Capital Improvements 2,824,600 2,824,600
City Attorney 8,164,800 8,164,800
City Clerk 1,697,400 1,697,400
Civil Service Boards 453,400 453,400
Code Compliance 5,816,000 5,816,000
Communications (Change of Department Name) 1,160,700 1,160,700
Equal Opportunity and Diversity Programs 396,800 396,800
Film and Entertainment 422,700 422,700
City of Miami Page 2 of 7 File Id: 16-01215 (Version: 2) Printed On: 3/6/2017
File Number: 16-01215 Enactment Number: R-16-0444
Finance
Grants Administration
Human Resources
Information Technology
Management and Budget
Neighborhood Enhancement Teams
Resilience and Sustainability (New Department)
Procurement
Building
Planning and Zoning
General Service Administration
Public Works
Transportation Management (New Department)
Solid Waste
Fire -Rescue
Police
Real Estate and Asset Management
Parks and Recreation
Risk Management
Community and Economic Development
Non -Departmental Accounts
Transfers - OUT
TOTAL GENERAL FUND
9,170, 200
1,566,000
4,416,800
9,102, 000
2,535,600
5,707,100
139,800
2,364,800
10, 242, 600
6,111, 300
22, 526, 000
21,765,200
0
31,484,800
125,451,500
231,53/1,900
12, 391, 400
41,653,700
3,098,000
3,482,500
/15,932,800
/18,508,900
$ 669, 698, 600
Reserves Based on Financial Integrity Principles:
(Included in General Fund - NDA)
Contingency Reserves
Undesignated Reserves
TOTAL RESERVES
9,170,200
1,566,000
4,416,800
9,102,000
2,535,600
5,800,400
139,800
2,364,800
10,242,600
6,633,900
22,526,000
21,242,600
0
31,484,800
125,451,500
231, 648,100
12, 391,400
41,653,700
3,098,000
3,482,500
45,806,300
48,928,900
$ 670,198,600
5,000,000
5,000,000
Section 4. The above appropriations for the municipal operations of the General Fund are
based on the following sources of revenues for Fiscal Year 2016-17:
GENERAL FUND REVENUES
Property Taxes
Franchise Fees and Other Taxes
Interest
Transfers -I n
Fines and Forfeitures
Intergovernmental Revenues
Licenses and Permits
Other Revenues
Charges for Services
TOTAL GENERAL FUND
303,610,200
106,503,600
1,700,000
7,268,900
13,443,900
65,936,900
56,947,100
3,800,200
110, 487, 800
669,698,600
ADOPTED BUDGET
$ 303,610,200
106,503,600
1,700,000
7,768,900
13,443,900
65,936,900
56, 947,100
3,800,200
110, 487, 800
$ 670,198,600
City of Miami
Page 3 of 7
File Id: 16-01215 (Version: 2) Printed On: 3/6/2017
File Number: 16-01215 Enactment Number: R-16-0444
Section 5. The following appropriations are made for the municipal operations of Debt Service
Funds for Fiscal Year 2016-17:
DEBT SERVICE FUNDS APPROPRIATIONS
Special Obligation Bonds
General Obligation Bonds
TOTAL DEBT SERVICE FUNDS
27,266,700
48,162,700
75,429,400
Section 6. The above appropriations for the municipal operations of Debt Service Funds are
based on the following sources of revenues for Fiscal Year 2016-17:
DEBT SERVICE FUNDS REVENUES
Property Taxes $ 27,266,700
Transfers In & Other Revenues 48,162,700
TOTAL DEBT SERVICE FUNDS $ 75,429,400
Section 7. The following appropriations are made for the municipal operations of Special
Revenue Funds for Fiscal Year 2016-2017:
SPECIAL REVENUE FUNDS APPROPRIATIONS
City Clerk Services $ 788,800
Community Development 51,307,500
Real Estate and Asset Management Services 5,537,400
Departmental Improvement Initiative 12,412,600
Economic Development (SR) 188,000
Emergency Funds 100,000
Fire -Rescue Services 1,814,900
General Special Revenue 835,800
Homeless Program 2,923,200
Law Enforcement Trust Fund 2,225,000
Miami Ballpark Parking Facilities 6,598,400
Parks and Recreation Services 1,271,500
Planning Services 13,613,500
Police Services 9,063,600
Public Works Services 7,358,000
Solid Waste Recycling Educational Trust Fund 179,400
Transportation and Transit 23,330,300
Tree Trust Fund 3,939,900
UASI-Fire-Rescue 5,485,300
TOTAL SPECIAL REVENUE FUNDS $ 148,973,100
City of Miami Page 4 of 7 File Id: 16-01215 (Version: 2) Printed On: 3/6/2017
File Number: 16-01215 Enactment Number: R-16-0444
Section 8. The above appropriations for the municipal operations of Special Revenue Funds are
based on the following sources of revenues for Fiscal Year 2016-17:
SPECIAL REVENUE FUNDS REVENUES
All Sources
TOTAL SPECIAL REVENUE FUNDS
$ 148,973,100
$ 148,973,100
Section 9. The following appropriations are made for the municipal operations of Internal
Service Funds for Fiscal Year 2016-17:
INTERNAL SERVICE FUND APPROPRIATIONS
Life and Health Insurance 48,874,300
Workers' Compensation 15,700,000
Others 19,882,000
TOTAL INTERNAL SERVICE FUND $ 84,456,300
Section 10. The above appropriations for the municipal operations of Internal Service Funds
are based on the following sources of revenues for Fiscal Year 2016-17:
INTERNAL SERVICE FUND REVENUES
All Sources $ 84,456,300
TOTAL INTERNAL SERVICE FUND $ 84,456,300
Section 11. This Resolution is a resolution of precedent and all other resolutions in conflict
with it are held null and void insofar as they pertain to these appropriations; however, no provision
contained in this Resolution shall be construed to violate the Anti -Deficiency Act, as set forth in
Sections 18-500 through Sections 18-503 of the City Code, as amended. The appropriations are the
anticipated expenditure requirements for the City, but are not mandatory should efficient administration
of City Departments, Offices and Boards or altered economic conditions indicate that a curtailment in
certain expenditures is necessary or desirable for the general welfare of the City. The City Manager is
specifically authorized to create awards and transfer funds between accounts and awards, and
withhold any of these appropriated funds from encumbrance or expenditure should such action appear
advantageous to the economic and efficient operation of the City . The City Manager is also authorized
to transfer any excess unrestricted monies from other funds to the General Fund provided that those
are appropriated monies which are no longer needed to implement the original purpose of the
appropriation, which are legally available at the time of such transfer, and whose expenditure is not
limited to use for any other specified purpose.
Section 12. The City Manager is authorized to make any necessary changes to adjust,
amend and appropriate the City Operating Budget, Five -Year Financial Plan, Strategic Plan, and
Multi -Year Capital Plan, with transfers in and/or out, as necessary and applicable, of legally available
funds; and to designate projects, services, components, values, amounts, and uses, as necessary and
applicable, for the purposes set forth in this Resolution.
Section 13. All departments and the number of employees designated therein provided for in
this budget either by position summary or by the organizational chart are deemed approved by the City
Commission. Any permanent change regarding same shall require City Commission approval.
City of Miami Page 5 of 7 File Id: 16-01215 (Version: 2) Printed On: 3/6/2017
File Number: 16-01215 Enactment Number: R-16-0444
Section 14. The City Manager is authorized to administer the executive pay plan and benefit
package, to disburse the funds appropriated herein for said purpose in a manner he deems
appropriate. The City Manager is also authorized to administer and disburse the City Commission
benefit package. With the exception of those positions in which the salary is established by City
Commission action, the City Manager is further authorized to establish the salaries of those employees
in executive and staff positions in accordance with the executive and staff pay plan . These employees
may receive any salary increases given in Section 16.
Section 15. The City Manager is authorized to disburse any funds that may be designated by
the City Commission as cost -of -living or other pay adjustments to Civil Service, executive and staff
employees as may be approved by the City Manager.
Section 16. Nothing contained in this Resolution shall be construed as to prohibit or prevent the
City Manager, the administrative head of the City, who is responsible for the efficient administration of
all Departments, from exercising the power granted to and imposed upon him/her in the Charter of the
City of Miami ("Charter") to fix, adjust, raise, or lower salaries, and to create, abolish, fill or hold vacant,
temporary or permanent positions whenever it has been determined by the City Manager to be in the
best interest of efficient and economical administration of the City and all its Departments . The
authority contained in this Section shall also be applicable whenever the City Manager shall cause a
Department to reorganize itself to perform its services more efficiently ; such reorganization may
include reduction of budgeted positions, reclassification of positions, and/or alteration of the number of
budgeted positions in any given classification.
Section 17. The transfer of funds between the detailed accounts comprising any separate
amount appropriated by the above sections hereof is approved and authorized when such transfer
shall have been made at the request of the City Manager and when such transfer shall have been
made of any part of an unencumbered balance of an appropriation to or for a purpose or object for
which the appropriation for the herein fiscal year has proved insufficient.
Section 18. The transfer of funds between the detailed accounts comprising any separate
amount appropriated by the above sections hereof is approved and authorized when such transfer of
funds is made at the request of the City Manager and when such transfer is to be made between the
detailed accounts appropriated to the same office, department, or division.
Section 19. To effect salary adjustments, the City Manager is further authorized to make
departmental and other transfers from any reserve accounts established in the General Fund, and is
authorized to approve transfers for any unforeseen requirements of all appropriated funds as may be
required so long as such transfer is consistent with the provisions contained in Chapter 18, Article IX
of the City Code, as amended.
Section 20. To facilitate effective budgetary control and sound fiscal management, the City
Manager is further authorized to transfer funds from departmental budget reserve accounts to the
Emergency Account of Non -Departmental Accounts to other Funds, and to departmental budget
reserve accounts from the Emergency Account of Non -Departmental Accounts to other Funds.
Section 21. The Emergency Account is dlared to be appropriated to meet emergency expenses
and is subject to expenditure by the City Manager for any emergency purpose.
Section 22. Except as herein provided, transfers between items appropriated shall be
authorized by resolution amendatory hereto, except that transfers from the Non -Departmental
Accounts may be made by resolution.
City of Miami Page 6 of 7 File Id: 16-01215 (Version: 2) Printed On: 3/6/2017
File Number: 16-01215 Enactment Number: R-16-0444
Section 23. The City Manager is authorized to invite or advertise for bids for the purchase of
any material, equipment, physical improvement, or service provided by the aforementioned
appropriations or which may be provided for in accordance with Chapter 18 of the City Code, for which
formal bidding is required. Such bids to be returnable to the City Commission or City Manager in
accordance with Charter or City Code provisions.
Section 24. Further, expenditure of the herein appropriated funds is authorized in the
procurement of goods and services by award or contract for the same by the City Commission
following the use, if applicable, of competitive negotiations unless the award of such contract by the
City Manager is expressly allowed under City Code provisions.
Section 25. Certain necessary actions by the City Manager and the designated City
Departments in order to update the relevant financial controls, project close-outs, accounting entries,
and computer systems in connection therewith and for grants in progress are hereby ratified,
approved, and confirmed.
Section 26. This Resolution shall become effective immediately upon its adoption and signature
of the Mayor. {1}
Footnotes:
{1} If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10)
calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it
shall become effective immediately upon override of the veto by the City Commission .
City of Miami Page 7 of 7 File Id: 16-01215 (Version: 2) Printed On: 3/6/2017