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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #1790 Date: 02/17/2017 Commission Meeting Date: 03/23/2017 Requesting Department: Department of Community and Economic Development Sponsored By: District Impacted: All Type: Resolution Subject: Allocate Funds - Social Services Gap for HQS Insp. Purpose of Item: A resolution of the Miami City Commission, with attachment(s), by a four -fifths (4/5ths) affirmative vote, after an advertised public hearing, ratifying, approving, and confirming the City Manager's finding in Attachment "A", attached and incorporated, that competitive negotiation methods and procedures are not practicable or advantageous, pursuant to Section 18-85(a) of the Code of the City of Miami, Florida, as amended; waiving the requirements for said procedures; authorizing the allocation of funds, in the amount of $50,000 to the organizations as specified in Attachment "B" attached and incorporated, to provide Housing Quality Standard Inspection services for the City of Miami's Section 8 housing choice voucher and moderate rehabilitation programs and Housing Opportunities for Persons with Aids program (HOPWA) with funds allocated from the Social Service Gap Program Fund, Account no. 00001.910101.882000; authorizing the City Manager to execute any and all documents necessary for said purpose in a form acceptable to the City Attorney, with said organizations, for said purpose. Background of Item: On September 20, 2016, the City Commission approved a contribution from General Funds, which includes an amount of $50,000 for Housing Quality Standards Inspections (HQS), to align the department's program year to the City's fiscal year. On December 8, 2016, pursuant to Resolution No. 16-0605, the Miami City Commission changed the fiscal year of the Department of Community and Economic Development ("Department") from April 1st through March 31 st to October 1st through September 30th. The City of Miami ("City") receives funding from the United States Department of Housing and Urban Development ("HUD") for its Section 8 Programs and Housing Opportunities for Persons with AIDS ("HOPWA") Program. The Programs require on an annual basis the performance of over 500 inspections and re -inspections, and based on the current level of Department of Community and Economic Development inspection staff, it continues to be more cost and time effective for the uninterrupted performance of said inspections to be performed by the Sub - recipients; and The City Manager has made a finding in Attachment "A", attached and incorporated, that pursuant to Section 18-85(a) of the Code of the City of Miami, Florida, as amended ("City Code"), competitive negotiation methods and procedures are not practicable or advantageous to the City for obtaining said services, and has recommended to the City commission that the findings be adopted and that competitive bidding methods and procedures be waived for the Program. The City Administration recommends the allocation of funds in the amount of $50,000 from the Social Service Gap Program Fund to the organizations as specified in Attachment "B" attached and incorporated, for the extension of the fiscal year. Budget Impact Analysis Item is an Expenditure Item is NOT funded by Bonds Item is NOT Related to Revenue Total Fiscal Impact: $50,000 General Account No: 00001.910101.882000 Reviewed B Department of Community and Economic Development Review Completed 02/22/2017 8:02 AM Office of Management and Budget Office of Management and Budget City Manager's Office City Manager's Office Legislative Division Office of the City Attorney Office of the City Attorney City Commission Office of the Mayor Office of the City Clerk Luis Hernandez -Torres Christopher M Rose Alberto N. Parjus Daniel J. Alfonso Valentin J Alvarez Barnaby L. Min Victoria Mendez Joyce Jones Mayor's Office City Clerk's Office George Mensah Budget Analyst Review Budget Review Assistant City Manager Review City Manager Review Legislative Division Review Deputy City Attorney Review Approved Form and Correctness Meeting Signed by the Mayor Department Head Completed Completed Completed Completed Completed Completed Completed Completed Completed Signed and Attested by the City Clerk Completed 02/22/2017 9:09 AM 02/24/2017 3:50 PM 02/24/2017 5:59 PM 02/25/2017 12:59 AM 03/07/2017 4:31 PM 03/07/2017 5:20 PM 03/13/2017 3:58 PM 03/23/2017 9:00 AM 03/27/2017 4:04 PM 03/27/2017 4:36 PM City of Miami Legislation Resolution Enactment Number: R-17-0151 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 1790 Final Action Date:3/23/2017 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), BY A FOUR -FIFTHS (4/5THS) AFFIRMATIVE VOTE, AFTER AN ADVERTISED PUBLIC HEARING, RATIFYING, APPROVING, AND CONFIRMING THE CITY MANAGER'S FINDING, ATTACHED AND INCORPORATED AS ATTACHMENT "A", THAT COMPETITIVE NEGOTIATION METHODS AND PROCEDURES ARE NOT PRACTICABLE OR ADVANTAGEOUS, PURSUANT TO SECTION 18-85(A) OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED; WAIVING THE REQUIREMENTS FOR SAID PROCEDURES; AUTHORIZING THE ALLOCATION OF FUNDS IN THE AMOUNT OF $50,000.00 TO THE ORGANIZATIONS AS SPECIFIED IN ATTACHMENT "B", ATTACHED AND INCORPORATED, TO PROVIDE HOUSING QUALITY STANDARD INSPECTION SERVICES FOR THE CITY OF MIAMI'S SECTION 8 HOUSING CHOICE VOUCHER AND MODERATE REHABILITATION PROGRAMS AND HOUSING OPPORTUNITIES FOR PERSONS WITH AIDS PROGRAM (HOPWA); ALLOCATING FROM THE SOCIAL SERVICE GAP PROGRAM FUND, ACCOUNT NO. 00001.910101.882000; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL DOCUMENTS, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, NECESSARY FOR SAID PURPOSE. WHEREAS, on September 20, 2016, pursuant to Resolution No. 16-0444, the City Commission approved a contribution from General Funds, including an amount of $50,000.00 for Housing Quality Standards Inspections ("HQS"), to align the Department of Community and Economic Development's ("Department") program year to the City's fiscal year; and WHEREAS, on December 8, 2016, pursuant to Resolution No. 16-0605, the Miami City Commission changed the fiscal year of the Department from April 1st through March 31 st to October 1st through September 30th; and WHEREAS, the City of Miami ("City") receives funding from the United States Department of Housing and Urban Development ("HUD") for its Section 8 Programs and Housing Opportunities for Persons with AIDS ("HOPWA") Program; and WHEREAS, these Programs require the performance of over five hundred (500) inspections and re -inspections annually, and based on the current level of Department inspection staff, it continues to be more cost and time effective for the uninterrupted performance of said inspections to be performed by the Sub -recipients; and WHEREAS, the City Manager has made a finding, attached and incorporated as Attachment "A", that pursuant to Section 18-85(a) of the Code of the City of Miami, Florida, as amended ("City Code"), competitive negotiation methods and procedures are not practicable or advantageous to the City for obtaining said services, and has recommended to the City Commission that the City Manager's finding be adopted and that competitive bidding methods and procedures be waived for the Program; and WHEREAS, the City Administration recommends the allocation of funds in the amount of $50,000.00 from the Social Service Gap Program Fund to the organizations as specified in Attachment "B", attached and incorporated, for the extension of the fiscal year; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. By a four -fifths (4/5ths) affirmative vote, after an advertised public hearing, the City Manger's finding, attached and incorporated as Attachment "A", that competitive negotiation methods and procedures are not practicable or advantageous to the City pursuant to Section 18-85(a) of the City Code, and waiving the requirements for said procedures, is ratified, approved and confirmed. Section 3. The City Manager is authorized' to allocate grant funds in the amount of $50,000.00 to the organizations as specified in Attachment "B", attached and incorporated, for HQS inspections. Section 4. Funds are to be allocated from Social Services Gap Program, Account No. 00001.910101.882000. Section 5. The City Manager is authorized' to negotiate and execute agreement(s), in a form acceptable to the City Attorney, with said organizations, for said purpose. Section 6. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: 1 The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney including but not limited to those prescribed by applicable City Charter and City Code provisions. 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.