HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM
File ID: #1752
Date: 02/07/2017
Commission Meeting Date: 03/23/2017
Requesting Department: Office of Capital
Improvements
Sponsored By:
District Impacted: District 2
Type: Resolution
Subject: Accept Bid - Bird Ave Roadway Improv. Prjct.
Purpose of Item:
The nature of this item is to authorize a resolution of the Miami City Commission,
accepting the bid received November 3, 2016 for a construction contract with Maggolc,
Inc., ("Maggolc"), the lowest responsive and responsible bidder, pursuant to Invitation to
Bid ("ITB") No. 15-16-029 for the Bird Avenue Roadway Improvements Project — D2 -
Project No. B-30628, in the amount of $1,468,493.90.00 plus a ten percent (10%)
contingency for a total contract amount not to exceed $1,615,343.29, allocating funds
from Capital Improvement Project No. B-30628.
Background of Item:
On September 7, 2016, the Department of Procurement Department ("Procurement")
issued ITB No. 15-16-029 - Bird Avenue Roadway Improvements Project — D2 - Project
No. B-30628 (the "Project") under full and open competition to obtain construction
services. November 3, 2016, the ITB closing date, four (4) bids were received in
response to the ITB. Maggolc is the lowest responsive and responsible bidder for the
Project following the guidelines in the ITB. Procurement hereby recommends award of
contract to Maggolc whose total bid amount is $1,528,461.90 minus agreed upon pre -
award reductions totaling $59,968.00, plus a ten percent (10%) owner contingency for a
total contract amount not to exceed $1,615,343.29.
Budget Impact Analysis
Item is NOT Related to Revenue
Item is NOT funded by Bonds
Item is an Expenditure
Total Fiscal Impact:
$1,615,343.29
Project No.:B-30628
Reviewed B
Office of Capital Improvements Jeovanny Rodriguez Department Head Review Completed 02/08/2017 6:54 PM
Office of Management and Budget Yvette Smith Budget Analyst Review Completed 02/22/2017 10:47 AM
Office of Management and Budget Christopher M Rose Budget Review Completed 02/24/2017 3:15 PM
Department of Procurement Lydia Osborne Procurement Review Completed 02/24/2017 4:05 PM
City Manager's Office Alberto N. Parjus Assistant City Manager Review Completed 02/24/2017 6:02 PM
Office of the City Attorney Valentin J Alvarez Legislative Division Review Completed 02/24/2017 6:04 PM
City Manager's Office Daniel J. Alfonso City Manager Review Completed 02/25/2017 1:10 AM
Office of the City Attorney Barnaby L. Min Deputy City Attorney Review Completed 02/26/2017 10:31 AM
Office of the City Attorney Victoria Mendez Approved Form and Correctness Completed 02/27/2017 2:10 PM
City Commission Nicole Ewan Meeting Completed 03/09/2017 9:00 AM
City Commission Joyce Jones Meeting Completed 03/23/2017 9:00 AM
Office of the Mayor Mayor's Office Signed by the Mayor Completed 03/27/2017 4:10 PM
Office of the City Clerk City Clerk's Office Signed and Attested by the City Clerk Completed 03/27/2017 4:40 PM
City of Miami
Legislation
Resolution
Enactment Number: R-17-0140
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 1752 Final Action Date:3/23/2017
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
ACCEPTING THE BID RECEIVED NOVEMBER 3, 2016, PURSUANT TO INVITATION
TO BID ("ITB") NO. 15-16-029, FROM MAGGOLC, INC. ("MAGGOLC"), THE LOWEST
RESPONSIVE AND RESPONSIBLE BIDDER, TO PROVIDE CONSTRUCTION
SERVICES FOR THE BIRD AVENUE ROADWAY IMPROVEMENTS - DISTRICT 2
PROJECT, IN THE AMOUNT OF $1,468,493.90 FOR THE SCOPE OF WORK PLUS A
TEN PERCENT (10%) OWNER CONTINGENCY AMOUNT OF $146,849.39 FOR A
TOTAL NOT TO EXCEED AWARD VALUE OF $1,615,343.29; ALLOCATING FUNDS
FROM OFFICE OF CAPITAL IMPROVEMENTS PROJECT NO. B-30628; FURTHER
AUTHORIZING THE CITY MANAGER TO EXECUTE THE NEGOTIATED
AGREEMENT, IN SUBSTANTIALLY THE ATTACHED FORM, CONSISTING OF THE
ITB DOCUMENTS AND ATTACHMENTS, AND TO NEGOTIATE AND EXECUTE ANY
SUBSEQUENT DOCUMENTS, INCLUDING ANY AMENDMENTS, EXTENSIONS AND
MODIFICATIONS TO THE AGREEMENT, IN A FORM ACCEPTABLE TO THE CITY
ATTORNEY, AS MAY BE NECESSARY FOR SAID PURPOSE.
WHEREAS, the Department of Procurement ("Procurement") issued Invitation to Bid
("ITB") No. 15-16-029 for construction services in the Bird Avenue Roadway Improvements —
District 2 Project ("Project"); and
WHEREAS, four (4) bids were received by the Office of the City Clerk on November 3,
2016; and
WHEREAS, Procurement has determined MAGGOLC, INC. ("MAGGOLC") to be the
lowest responsive and responsible bidder; and
WHEREAS, the Bid Security List indicates that MAGGOLC's bid was in the amount of
$1,528,461.90; and
WHEREAS, Procurement and the Office of Capital Improvements ("OCI") negotiated and
secured pre -award reductions totaling $59,968.00 from MAGGOLC's bid; and
WHEREAS, the City Manager requests authorization to execute a contract with
MAGGOLC in the amount of $1,468,493.90, plus a ten percent (10%) owner contingency
amount of $146,849.39, for a total not to exceed award value of $1,615,343.29; and
WHEREAS, funds in the amount of $1,615,343.29 are to be allocated from OCI Project
No. B-30628;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The bid received November 3, 2016, pursuant to ITB No. 15-16-029, from
MAGGOLC, the lowest responsive and responsible bidder, to provide construction services for
the Project in the amount of $1,468,493.90.00 for the scope of work plus a ten percent (10%)
owner contingency amount of $146,849.39, for a total not to exceed award value of
$1,615,343.29, is accepted.
Section 3. Funds to be allocated from OCI Project No. B-30628.
Section 4. The City Manager is authorized to execute the negotiated agreement with
MAGGOLC, in substantially the attached form, consisting of the ITB documents and
attachments.
Section 5. The City Manager is further authorized to negotiate and execute any
subsequent documents, including any amendments, extensions and modifications to said
agreement, in a form acceptable to the City Attorney, as may be necessary for said purpose.
Section 6. This Resolution shall become effective immediately upon its adoption and
signature of the Mayor.2
APPROVED AS TO FORM AND CORRECTNESS:
ndez, ity Attor ey 2/27/2017
1 The herein authorization is further subject to compliance with all requirements that may be imposed by
the City Attorney including but not limited to those prescribed by applicable City Charter and City Code
provisions.
2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days
from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.