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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #1741 Date: 02/02/2017 Commission Meeting Date: 03/09/2017 Requesting Department: Office of Transportation Management Sponsored By: District Impacted: All Type: Resolution Subject: Auth. Opt. to Renew - Trolley Ad. Prgm. Srvcs. Purpose of Item: The nature of this item is to seek City Commission authorization for the City Manager to exercise the second one (1) year option to renew for Request for Proposal (RFP) Contract No. 272271 between the City of Miami and Outfront Media Miami, LLC, pursuant to Resolution No. 13-0501, adopted December 12, 2013, for Trolley Advertisement Program Services, for the Office of Transportation Management, on an as -needed contractual basis. Further authorizing the City Manager to execute all other documents, including any amendments, extensions, modifications, and the two (2) remaining one (1) year options to renew, in a form acceptable to the City Attorney, as may be necessary for said purpose. Background of Item: On December 12, 2013, the City Commission adopted Resolution No. 13-0501, approving the City's award of RFP Contract No. 272271 to Van Wagner Miami, LLC for Trolley Advertisement Program Services for the Office of Transportation Management (formerly referred to Department of Capital Improvements and Transportation Program), for an initial period of two (2) years, with the option to renew for four (4) additional one (1) year periods, with each renewal period to be brought back for City Commission approval. On April 14, 2016, the first option to renew was approved by City Commission. On November 14, 2014, Outfront Media Miami, LLC assumed the obligations for Van Wagner Miami, LLC under the contract and is bound by the provisions, duties, liabilities, and obligations of such contract. The contract is Revenue Generating. Budget Impact Analysis Item is Related to Revenue Item is NOT funded by Bonds Total Fiscal Impact: Reviewed B Office of Transportation Management Review Completed 02/15/2017 3:15 PM Sandra Harris Department Head Office of Management and Budget Department of Procurement Office of Management and Budget City Manager's Office Legislative Division City Manager's Office Office of the City Attorney Office of the City Attorney City Commission Office of the Mayor Office of the City Clerk Yvette Smith Annie Perez Christopher M Rose Alberto N. Parjus Valentin J Alvarez Daniel J. Alfonso Barnaby L. Min Victoria Mendez Nicole Ewan Mayor's Office City Clerk's Office Budget Analyst Review Procurement Review Budget Review Assistant City Manager Review Legislative Division Review City Manager Review Deputy City Attorney Review Approved Form and Correctness Meeting Signed by the Mayor Signed and Attested by the City Clerk Completed Completed 02/22/2017 4:10 PM Completed 02/24/2017 10:49 AM Completed 02/24/2017 2:52 PM Completed 02/24/2017 6:02 PM Completed 02/24/2017 6:03 PM Completed 02/25/2017 1:16 AM Completed 02/27/2017 1:56 PM Completed 02/27/2017 2:12 PM Completed 03/09/2017 9:00 AM Completed 03/15/2017 4:17 PM 03/15/2017 4:38 PM City of Miami Legislation Resolution Enactment Number: R-17-0116 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 1741 Final Action Date:3/9/2017 A RESOLUTION OF THE MIAMI CITY COMMISSION AUTHORIZING THE CITY MANAGER TO EXERCISE THE SECOND ONE (1) YEAR OPTION TO RENEW FOR REQUEST FOR PROPOSAL CONTRACT NO. 272271 BETWEEN THE CITY OF MIAMI AND OUTFRONT MEDIA MIAMI LLC, PURSUANT TO RESOLUTION NO. 13- 0501, ADOPTED DECEMBER 12, 2013, FOR TROLLEY ADVERTISEMENT PROGRAM SERVICES FOR THE OFFICE OF TRANSPORTATION MANAGEMENT ON AN AS NEEDED CONTRACTUAL BASIS; FURTHER AUTHORIZING THE CITY MANAGER TO EXECUTE ALL OTHER DOCUMENTS, INCLUDING ANY AMENDMENTS, EXTENSIONS, MODIFICATIONS, AND THE TWO (2) REMAINING ONE (1) YEAR OPTIONS TO RENEW, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AS MAY BE NECESSARY FOR SAID PURPOSE. WHEREAS, on December 12, 2013, the City Commission adopted Resolution No. 13- 0501, approving the City of Miami's award of Request for Proposal ("RFP") Contract No. 272271 to Van Wagner Miami, LLC for trolley advertisement program services for the Office of Transportation Management ("OTM") for an initial period of two (2) years, with the option to renew for four (4) additional one (1) year periods, with each renewal period to be brought back for City Commission approval; and WHEREAS, on November 14, 2014, Outfront Media Miami LLC ("Outfront") assumed the obligations for Van Wagner Miami, LLC under the contract and is bound by the provisions, duties, liabilities, and obligations of such contract; and WHEREAS, the City Manager and the OTM have indicated the need to exercise the second one (1) year option to renew the RFP Contract No. 272271 with Outfront for trolley advertisement program services; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The City Manager is authorized' to exercise the second one (1) year option to renew Contract No. 272271, between the City and Outfront, pursuant to Resolution No. 13- 0501, adopted December 12, 2013, for trolley advertisement program services, for OTM. Section 3. The City Manager is further authorized to execute all other documents, including any amendments, extensions, modifications, and the two (2) remaining one (1) year options to renew, in a form acceptable to the City Attorney, as may be necessary for said 1 The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney including but not limited to those prescribed by applicable City Charter and City Code provisions. purpose. Section 4. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: ndez, ity Attor ey 2/2772017 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.