HomeMy WebLinkAboutBid ResponseCity of Miami
Invitation for Bid (IFB)
Procurement Department
Miami Riverside Center
444 SW 2"d Avenue, 6'h Floor
Miami, Florida 33130
Web Site Address: Y,+vwry miamigov.comIprscAirrment
1FBNumber:
Title:
Issue Date/Time:
IFBCIosing Date/Time:
Pre-Bid/Pre-Proposal Conference:
Pre-Bid/Pre-Proposal Date/Time:
Pre-Bid/Pre-Proposal Location:
Deadline for Request for Clarification:
Contracting Officer:
Hard Copy Submittal Location:
Contracting Officer E-Mail Address:
Contracting Officer Facsimile:
637385
Invitation for Bid for Rental of Self
Storage Facilities
18-OCT-2016
07-NOV-2016 (a 11:00:00
None
October 28, 2016 at 2:00 PM
Giraklo, Victoria
City of Miami - City Clerk
3500 Pan American Drive
Miami FL 33133 US
VictoriaGirald aamiamigov.com
305-400-5361
Page 1 of 41
Certification Statement
Please quote on this form, if applicable, net prices for the item(s) listed. Return signed original and
retain a copy for your files. Prices should include all costs, including transportation to destination. The
City reserves the right to accept or reject all or any part of this submission. Prices should be firm for a
minimum of 180 days following the time set for closing of the submissions.
In the event of errors in extension of totals, the unit prices shall govern in determining the quoted
prices.
We (I) certify that we have read your solicitation. completed the necessary documents. and propose to
furnish and deliver, F.O.B. DESTINATION. the items or services specified herein.
The undersigned hereby certifies that neither the contractual party nor any of its principal owners or
personnel have been convicted of any of the violations, or debarred or suspended as set in section
18-107 or Ordinance No. 12271.
All exceptions to this submission have been documented in the section below (refer to paragraph and
section).
EXCEPTIONS:
We (1) certify that any and all information contained in this submission is true; and we (I) further certify
that this submission is made without prior understanding, agreement, or connection with any
corporation. firm. or person submitting a submission for the same materials, supplies. equipment. or
service, and is in all respects fair and without collusion or fraud. We (I) agree to abide by all terms and
conditions of this solicitation and certify that 1 am authorized to sign this submission for the submitter.
Please print the following and sign your name:
PROPOSER NAME:MV Self Storage/ Sentry Self Storage Management
ADDRESS: 123 SW North River Drive. Miami FL 33130
PHONE: 305-400-6657
FAX
ENTAIL: info@BoxVault.com CELL(Optional)•
SIGNED BY: Alexis Mantecon r =�
TITLE: Owner/ Management Member DATE• 11/4/16
FAILURE TO CONIPLETE, SIGN. AND RETURN THIS FORM SHALL DISQUALIFY THIS
RESPONSE,
Page 2 of 41
( ertificatiuns
Legal Name of Firm:
MV Self Storage LLC/ Sentry Self Storage Management
Entity Type: Partnership. Sole Proprietorship. Corporation. etc.
LLC
Year Established:
2016/1997
Office Location: City. of Miami. Miami -Dade County. or Other
City of Miami
Business Tax Receipt / Occupational License Number:
7479202
Business Tax Receipt/ Occupational License Issuing Agency:
Miami Dade County, State of Florida
Business Tax Receipt/ Occupational License Expiration Date:
September 30th,2017
Will Subcontractor(s) be used? (Yes or No)
No
If subcontractor(s) will be utilized. provide their name, address and the the portion of the work they will
be responsible for under this contract (a copy of their license(s) must be submitted with your bid
response):
N/A
Please list and acknowledge all addendum/addenda received. List the addendum/addenda number and
date of receipt (i.e. Addendum No. I. 7/1/07). If no addendum/addenda was/were issued, please insert
N/A.
N/A
If Bidder has a Local Office. as defined under Chapter 18/Articlle lll. Section 18-73 of the City Code.
has Bidder filled out. notarized, and included with its bid response the "City of Miami Local Office
Certification" form? YES OR NO? (The City of Miami Local Office Certification form is located in the
Oracle Sourcing system ("iSupplier"), under the Header/Notes and Attachments Section of this
solicitation)
Yes
Reference No. I : Name of Company/Agency for which bidder is currently providing the services/goods
Page 3 of'-H
as described in this solicitation, or has provided such services/goods in the past:
GE AUDIO VISUAL
Reference No. 1: Address. City, State, and Zip for above reference company/agency listed:
4550 SW 71 AVE Miami FL 33155
Reference No. 1: Name of Contact Person and Telephone Number for above reference no. I
Gilbert Escudero 305-854-0980
Reference No. 1: Date of Contract or Sale for above reference no. 1
March 25th, 2n1A
Reference No. 2: Name of Company/Agency for which bidder is currently providing the services/goods
as described in this solicitation. or has provided such services/goods in the past:
RODSCHNEIDER AND SUREV LLC
Reference No. 2: Address, City, State, and Zip for above reference company/agency listed:
1300 BRICKELL BAY DV 1108 Miami FL 33130
Reference No. 2: Name of Contact Person and Telephone Number for above reference no. 2
Simon Surev - (786)651-0889
Reference No. 2: Date of Contract or Sale for above reference no. 2
September 13th. 2016
Reference No. 3: Name of Company/Agency for which bidder is currently providing the services/goods
as described in this solicitation. or has provided such services/goods in the past:
GOURMET SOLUTIONS LLC
Reference No. 3: Address, City, State. and Zip for above reference company/agency listed:
1723 SW 2ND AVE Miami FL 33129
Reference No. 3: Name of Contact Person and Telephone Number for above reference no. 3
CRAIG GREENSPAHN - (305)586-4128
Reference No. 3: Date of Contract or Sale for above reference no. 3
March 20th,2016
Please write the address of your location/ locations in accordance to each group.
Group 1- (Storage Facility located within a one ( I ) mile radius of the Miami Police Department
Page4of4I
Administration Building located at 400 NW' 2nd Avenue, Miami. FL 33128)
BoxVault Self Storage at 123 SW North River Dr Miami FL 33130 (.37 Miles)
Group 11- (Storage Facility located within City limits. no more than a five (5) miles of Miami City Hall-
3500 Pan American Dr. Miami. FL 33133)
BoxVault Self Storaqe at 123 SW North River Dr Miami FL 33130 (3.83 Miles)
Group 1I1- (Storage Facility located within City limits no more than five (5) mile radius of27 NE 58th
St. Miami, FL 33137)
BoxVault Self Storage at 123 SW North River Dr Miami FL 33130 (3.86 Miles)
Group IV -(Storage Facility Located within City Limits, no more than five (5) mile radius of 1802 NW
37th Ave. Miami, FL 33125)
BoxVault Self Storage at 123 SW North River Dr Miami FL 33130 (4.12 Miles)
Page 5 of41
Line: 1
Description: Group I- ( Storage Facility located within a one (1) mile radius of the Miami Police
Department Administration Building located at 400 NW 2nd Avenue, Miami, FL 33128)
Line: 1.1
Description: Size 5' X 5'
Category: 97170-00
Unit of Measure: Monthly
Unit Price: $ 107.15
Line: 1.2
Description: Size 5' X 10'
Category: 97170-00
Unit of Measure: Monthly
Unit Price: $ 171.43
Line: 1.3
Description: Size 10' X 10'
Category: 97170-00
Unit of Measure: Monthly
Unit Price: $ 262 10
Line: 1.4
Description: Size 10' X 15'
Category: 97170-00
Unit of Measure: Monthly
Unit Price: $ 361.00
Number of Units: 1 Total: $ 107.15
Number of Units: 1
Total: $ 171.43
Number of Units: 1 Total: $ 762 10
Number of Units: 1
Total: $ 361.00
Page 6of41
Line: 1.5
Description: Size 10' X 20'
Category: 97170-00
Unit of Measure: Monthly
Unit Price: $ 474.74
Line: 2
Number of Units: 1 Total: $ 474 74
Description: Group 11- (Storage Facility located within City limits, no more than a five (5) miles of
Miami City Hall- 3500 Pan American Dr. Miami, FL 33133 )
Line: 2.1
Description: Size 5' X 5'
Category: 97170-00
Unit of Measure: Monthly
Unit Price: $ 107.15
Line: 2.2
Description: Size 5' X 10'
Category: 97170-00
Unit of Measure: Monthly
Unit Price: $ 171.43
Line: 2.3
Description: Size 10' X 10'
Category: 97170-00
Unit of Measure: Monthly
Number of Units: 1 Total: $ 107.15
Number of Units: 1
Total: $ 171.43
Page 7of41
Unit Price: $ 262.10
Line: 2.4
Description: Size 10' X 15'
Category: 97170-00
Unit of Measure: Monthly
Unit Price: $ 361.00
Line: 2.5
Description: Size 10' X 20'
Category: 97170-00
Unit of Measure: Monthly
Unit Price: $ 474.74
Line: 3
Number of Units: 1
Number of Units: 1
l oral: $ 262.10
Total: $ 361.00
Number of Units: 1 Total: $ 474.74
Description: Group III- (Storage Facility located within City limits no more than five (5) mile
radius of 27 NE 58th St. Miami, FL 33137
Line: 3.1
Description: Size 5' X 5'
Category: 97170-00
Unit of Measure: Monthly
Unit Price: $ 107 15 Number of Units: 1
Line: 3.2
Description: Size 5' X 10'
Total: $ 107.15
Page 8 of4l
Category: 97170-00
Unit of Measure: Monthly
Unit Price: $ 171.43
Line: 3.3
Description: Size 10' X 10'
Category: 97170-00
Unit of Measure: Monthly
Number of Units: 1 Total: $171.43
Unit Price: $ 262.10 Number of Units: 1 Total: $262.10
Line: 3.4
Description: Size 10' X 15'
Category: 97170-00
Unit of Measure: Monthly
Unit Price: $ 361.00
Line: 3.5
Description: Size 10' X 20'
Category: 97170-00
Unit of Measure: Monthly
Number of Units: 1 Total: $361.00
Unit Price: $474.74 Number of Units: 1 Total: $474.74
Line: 4
Description: Group IV -(Storage Facility Located within City Limits, no more than five (5) mile
radius of 1802 NW 37th Ave. Miami, FL 33125)
Line: 4.1
Page 9 of 41
Description: Size 5' X 5'
Category: 97170-00
Unit of Measure: Monthly
Unit Price: $107.15 Number of Units: 1 Total: $107.15
Line: 4.2
Description: Size 5' X 10'
Category: 97170-00
Unit of Measure: Monthly
Unit Price: $171.43
Line: -!.3
Description: Size 10' X 10'
Category: 97170-00
Unit of Measure: Monthly
Number of Units: 1 Total: $ 171.43
Unit Price: $ 262.10 Number of Units: 1 Total: $ 262.10
Line; 4.4
Description: Size 10' X 15'
Category: 97170-00
Unit of Measure: Monthly
Unit Price: $361.00
Line: 4.5
Description: Size 10' X 20'
Number of Units: 1 Total: $36i1 OcL
Page 10 of 41
Category: 97170-00
Unit of Measure: Monthly
Unit Price: $ 474.74 Number of Units: 1
Total: $474.74
Page I 1 of 41
CITY OF MIAMI LOCAL OFFICE CERTIFICATION
(City Code, Chapter 18, Article III, Section 18-73)
Solicitation Type and Number: RFQ 637385 (i.e. IFQ/IFB/RFP/RFQ/RFLI No. 123456)
Solicitation Title: Rental of Self Storage Facility ( MV Self Storage - DBA BoxVault Self Storage
(Bidder/Proposer) hereby certifies compliance with the Local Office
requirements stated under Chapter 18/Article III, Section 18-73, of the Code of the City of Miami, Florida, as
amended.
Local office means a business within the city which meets all of the following criteria:
(1) Has had a staffed and fixed office or distribution point, operating within a permanent structure with a
verifiable street address that is located within the corporate limits of the city, for a minimum of twelve (12)
months immediately preceding the date bids or proposals were received for the purchase or contract at issue; for
purposes of this section. "staffed" shall mean verifiable, Rill -time, on -site employment at the local office for a
minimum of forty (40) hours per calendar week, whether as a duly authorized employee, officer, principal or
owner of the local business; a post office box shall not be sufficient to constitute a local office within the city;
(2) If the business is located in the permanent structure pursuant to a lease. such lease must be in writing, for a
term of no less than twelve (12) months, been in effect for no Tess than the twelve (12) months immediately
preceding the date bids or proposals were received, and be available for review and approval by the chief
procurement officer or its designee; for recently -executed leases that have been in effect for any period less than
the twelve (12) months immediately preceding the date bids or proposals were received, a prior fully -executed
lease within the corporate limits of the city that documents, in writing, continuous business residence within the
corporate limits of the city for a tern of no Tess than the twelve (12) months immediately preceding the date bids
or proposals were received shall be acceptable to satisfy the requirements of this section, and shall be available for
review and approval by the chief procurement officer or its designee; further requiring that historical, cleared rent
checks or other rent payment documentation in writing that documents local office tenancy shall be available for
review and approval by the chief procurement officer or its designee;
(3) Has had, for a minimum of twelve (12) months immediately preceding the date bids or proposals were
received for the purchase or contract at issue, a current business tax receipt issued by both the city and Miami -
Dade County, if applicable; and
(4) Has had, for a minimum of twelve (12) months immediately preceding the date bids or proposals were
received for the purchase or contract at issue, any license or certificate of competency and certificate of use
required by either the city or Miami -Dade County that authorizes the performance of said business operations;
and
(5) Has certified in writing its compliance with the foregoing at the time of submitting its bid or proposal to be
eligible for consideration under this section; provided, however, that the burden of proof to provide all supporting
documentation in support of this local office certification is borne by the business applicant submitting a bid or
proposal.
1
FORM -City of Miami Local Office Certification
7/22/2013
PLEASE PROVIDE THE FOLLOWING INFORMATION:
Bidder/Proposer Local Office Address: 123 SW North River Drive, Miami FL 33130
Does Bidder/Proposer conduct verifiable, full-
time, on -site employment at the local office
for a minimum of forty (40) hours per
calendar week?
0✓ YES ❑ NO
If Bidder/Proposer's Local Office tenancy is
pursuant to a lease, has Bidder/Proposer
enclosed a copy of the lease?
YES
NO
N/A
Has Bidder/Proposer enclosed a copy of the
Business Tax Receipt (BTR) issued by the
City of Miami and Miami -Dade County?
City of Miami: ❑✓ YES ❑ NO I I Exempt
Cite Exemption:
Miami -Dade County: ❑ YES ❑ NO ❑ Exempt
Cite Exemption:
Has Bidder/Proposer enclosed a copy of the
license, certificate of competency and
certificate of use that authorizes the
performance of Bidder/Proposer's business
operations?
YES I I NO
Bidder/Proposer's signature below certifies compliance with the Local Office requirements stated under
Chapter 18/Article III, Section 18-73, of the Code of the City of Miami, Florida, as amended.
Alexis Mantecon
Print Name (Bidder/Proposer Authorized Representative)
1 1 /04/2016
Signature Date
2
FORM -City of Miami Local Office Certification
7/22/2013
STATE OF FLORIDA
COUNTY OF -
Certified to and subscribed before me this t_\ day of N o u.2 , 20 k by
(NOTARY SEAL)
Personally Known
otary blic-State of Florida)
Levi/lP 12. - Q V4Vb LL
(Name of Notary Typed. Printed, or Stamped)
Type of Identification Produced
OR Produced Identification
3
FORM -City of Miami Local Office Certification
7/22/2013
CITitu of 4Uiami
ANNIE PEREZ, CPPO DANIEL.1. ALFONSO
Procurement Director City Manager
Alexis Mantecon
MV Self Storage LLC. Dba: BoxVault Self Storage
123 SW North River Drive
Miami, FL 33130
November 18, 2016
SENT VIA EMAIL
Info@boxvauit.com
RE: Best and Final Offer (BAFO) - Invitation for Bid (IFB) No. 637385 for Rental of Self
Storage Facilities.
Dear Mr Mantecon:
The City of Miami is in receipt of your bid response to Invitation for Bid (IFB) No. 637385, for
Rental of Self Storage Facilities. The IFB closed on Monday, November 7th, 2016 and MV Self
Storage LLC/ dba--Box Vault Self Storage (Box Vault). is the sole responsive and responsible
bidder.
Pursuant to Section 18-85 of the City of Miami Code, the City has the authority to negotiate for
better pricing or re -bid, whichever is in the best interest of the City.
The City has conducted a review of prices at different local Self Storage Facilities, and has found
that the price difference between the prices BoxVault provided and those of other comparable
storage facilities is substantial. Below is a chart showing comparison in prices of other storage
facilities. Please consider this information in your Best and Final Offer.
Storage Sites
Box V="_ <`
Safeguard
StorageMart Public Storage
5x5
wypc,ain
$83.00
.�
$81.99 y $69.00
5x1077
$131.00
$119.99
$130.00
10x10
�_..- 10x15
`;�','.
$171.00
$154,99
$211.00
,- > .+
$219 00
$205.99
$231.00
10x20
�'447 ., . -
$275.00
$280.99
$283.00
The City hereby requests that you carefully analyze your bid price for any cost savings you can
in turn extend to the City; and provide what is considered your firm's "best and final offer" as it
pertains to your cost to provide the rental of self storage facilities in this IFB. This offer should be
faxed or emailed to the attention of Victoria Giraido, (305) 400-5361, or
Victoriagiraldo@miamigov.com, by no later than close of business on Tuesday, November
22th, 2016.
Please indicate your firm's best and final offer by decreasing or extending the original vice in the spaces
provided in the last column of the table below:
Line
t em
Description
Measure
Qty I Price
Unit Price
(Best and
Final Offer)
#1
Size 5'x5'
Monthly
1 $ 107.15
$87.00
Line
item
Description
Unit of
Measure
Qty
Price
Unit Price
(Best and
Final Offer)
#2
Size 5'x10'
4 Monthly 1
$ 171.43
$143.00
Line
i item
LLL
Description
( Unit of
Measure Qty
Price
Unit Price
(Best and
Final Offer)
#3 Size 10'x10'
Monthly 1
$ 262.10
$206.00
Line
Item
#d
Description
Unit of y
Qt
Measure
Price
Unit Price
(Best and
Final Offer)
Size 10'x15'
Monthly 1
$ 361.00
$263.00
Line
Item
Description
Unit of !
Measure
Qty
Price 1
Unit Price
(Best and
Final Offer) .
#5 Size 10'X20'
TMonthiy i
1
$ 474.74 $331.00
Please sign and date below to certify your response above:
l'+'x / f Pr 0
Print Name
/` 0'4 0 Ms t 1 e i2 f C
Title
AP:vg
Signature
11-34-16
Date
Sincerely,
e t$-
Perez, CPPO
Director of Procurement