HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM
File ID: #1498
Date: 12/13/2016
Commission Meeting Date: 01/26/2017
Requesting Department: Department of Real
Estate and Asset Management
Sponsored By:
District Impacted: All
Type: Resolution
Subject: Install - Air Conditioning Manuel Artime
Purpose of Item:
It is respectfully recommended that the Miami City Commission adopt the attached
resolution, by a four -fifths (4/5ths) affirmative vote, ratifying, confirming and approving
the City Manager's written finding of an emergency, waiving competitive sealed bidding
procedures and retroactively approving the selection of Sunshine State Air Conditioning
Inc. for the emergency procurement and installation of an 80 ton air conditioning system
(Unit) at Manuel Artime Theatre (Artime) for the Department of Real Estate and Asset
Management (DREAM), in the amount of $473,250.
Background of Item:
Artime was built in the late 1950's, and the unit is from the original construction. Artime
is a City owned facility in District 3, which provides various community programs (e.g.,
public school plays, dance classes, movie screenings, theatrical productions, etc.).
During fiscal year 2015-2016 approximately $50,000 was spent on maintenance and
repairs, and so far for fiscal year 2016-2017, an emergency was declared in November
2016, due to another malfunction of the unit, and complaints from neighbors. It is of vital
importance that Artime have a functioning unit to ensure these events are successful,
and to avoid possible safety issues due to a malfunctioning unit, since most of the
attendees are elderly and young children. It is imperative that Artime be able to operate
at all times in order to provide access to the community in which it serves.
Budget Impact Analysis
Item is an Expenditure
Item is NOT Related to Revenue
Item is NOT funded by Bonds
Total Fiscal Impact:
$473,250
OCI Project No: 40-B30600B
Reviewed B
Real Estate and Asset Management Aldo Bustamante Department Head Review
Office of Management and Budget Everton Garvis Budget Analyst Review
Completed 12/13/2016 11:14 AM
Completed 12/13/2016 11:43 AM
Office of Management and Budget
Department of Procurement
City Manager's Office
Legislative Division
City Manager's Office
Office of the City Attorney
Office of the City Attorney
City Commission
Office of the Mayor
Office of the City Clerk
Christopher M Rose
Annie Perez
Alberto N. Parjus
Valentin J Alvarez
Daniel J. Alfonso
Barnaby L. Min
Victoria Mendez
Nicole Ewan
Mayor's Office
City Clerk's Office
Budget Review
Procurement Review
Assistant City Manager Review
Legislative Division Review
City Manager Review
Deputy City Attorney Review
Approved Form and Correctness
Meeting
Signed by the Mayor
Signed and Attested by the City
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Clerk Completed
12/19/2016 4:12 PM
12/20/2016 2:31 PM
01/05/2017 3:58 PM
01/13/2017 4:45 PM
01/13/2017 10:14 PM
01/17/2017 12:03 PM
01/17/2017 4:11 PM
01/26/2017 9:00 AM
01/31/2017 2:49 PM
01/31/2017 3:08 PM
City of Miami
Legislation
Resolution
Enactment Number: R-17-0056
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 1498 Final Action Date:1/26/2017
A RESOLUTION OF THE MIAMI CITY COMMISSION, BY A FOUR -FIFTHS (4/5)
AFFIRMATIVE VOTE, RATIFYING, APPROVING, AND CONFIRMING THE CITY
MANAGER'S EMERGENCY FINDING AND DECLARATION THAT IT IS NOT
ADVANTAGEOUS OR PRACTICABLE FOR THE CITY TO USE COMPETITIVE
BIDDING METHODS, PURSUANT TO SECTION 18-90 OF THE CODE OF THE CITY
OF MIAMI, FLORIDA; RETROACTIVELY APPROVING THE SELECTION OF
SUNSHINE STATE AIR CONDITIONING INC. FOR THE PROCUREMENT AND
INSTALLATION OF A COMPLETE EIGHTY (80) TON AIR CONDITIONING SYSTEM
WITH AIR HANDLERS, IN THE AMOUNT OF $473,250.00, FOR THE MANUEL
ARTIME THEATER.
WHEREAS, the Department of Real Estate and Asset Management ("DREAM") required
the procurement and installation of an eighty (80) ton air conditioning unit with air handlers
("Unit") at Manuel Artime Theater ("Theater"); and
WHEREAS, the Theater was built in the late 1950s and the existing air conditioning
system was from the original construction; and
WHEREAS, the Theater is a City -owned facility in District 3 that provides a venue for
various community programs including, but not limited to, public school plays, dance classes,
movie screenings, and theatrical productions; and
WHEREAS, during Fiscal Year 2015-2016, approximately $50,000.00 was spent on
maintenance and repairs of the existing air conditioning system; and
WHEREAS, in November 2016, an emergency was declared due to another malfunction
of the existing air conditioning system and complaints from neighbors; and
WHEREAS, it is of vital importance that the Theater have a functioning Unit to ensure
that the various events that are hosted at the Theater are successful and to avoid possible
safety issues due to the malfunctioning existing air conditioning system since many of the
attendees are elderly and young children; and
WHEREAS, it is imperative that the Theater is able to operate at all times in order to
provide access to the community it serves; and
WHEREAS, the City Manager, pursuant to Section 18-90 of the Code of the City of
Miami, Florida ("City Code"), approved a finding and declaration of an emergency bid waiver for
the procurement and installation of the new Unit in the amount of $473,250.00 for the Theater;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. By a four -fifths (4/5ths) affirmative vote, the City Manager's emergency
finding and declaration that it is not advantageous or practicable for the City to use competitive
bidding methods, pursuant to Section 18-90 of the Code of the City of Miami, Florida, is ratified,
approved and confirmed, and retroactively approving the selection of Sunshine State Air
Conditioning Inc., for the procurement and installation of the Unit at the Theater, in the amount
of $473,250.00, is approved.
Section 3. This Resolution shall become effective immediately upon its adoption and
signature of the Mayor.
APPROVED AS TO FORM AND CORRECTNESS:
ndez, ity (tor
1 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days
from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.