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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #1498 Date: 12/13/2016 Commission Meeting Date: 01/26/2017 Requesting Department: Department of Real Estate and Asset Management Sponsored By: District Impacted: All Type: Resolution Subject: Install - Air Conditioning Manuel Artime Purpose of Item: It is respectfully recommended that the Miami City Commission adopt the attached resolution, by a four -fifths (4/5ths) affirmative vote, ratifying, confirming and approving the City Manager's written finding of an emergency, waiving competitive sealed bidding procedures and retroactively approving the selection of Sunshine State Air Conditioning Inc. for the emergency procurement and installation of an 80 ton air conditioning system (Unit) at Manuel Artime Theatre (Artime) for the Department of Real Estate and Asset Management (DREAM), in the amount of $473,250. Background of Item: Artime was built in the late 1950's, and the unit is from the original construction. Artime is a City owned facility in District 3, which provides various community programs (e.g., public school plays, dance classes, movie screenings, theatrical productions, etc.). During fiscal year 2015-2016 approximately $50,000 was spent on maintenance and repairs, and so far for fiscal year 2016-2017, an emergency was declared in November 2016, due to another malfunction of the unit, and complaints from neighbors. It is of vital importance that Artime have a functioning unit to ensure these events are successful, and to avoid possible safety issues due to a malfunctioning unit, since most of the attendees are elderly and young children. It is imperative that Artime be able to operate at all times in order to provide access to the community in which it serves. Budget Impact Analysis Item is an Expenditure Item is NOT Related to Revenue Item is NOT funded by Bonds Total Fiscal Impact: $473,250 OCI Project No: 40-B30600B Reviewed B Real Estate and Asset Management Aldo Bustamante Department Head Review Office of Management and Budget Everton Garvis Budget Analyst Review Completed 12/13/2016 11:14 AM Completed 12/13/2016 11:43 AM Office of Management and Budget Department of Procurement City Manager's Office Legislative Division City Manager's Office Office of the City Attorney Office of the City Attorney City Commission Office of the Mayor Office of the City Clerk Christopher M Rose Annie Perez Alberto N. Parjus Valentin J Alvarez Daniel J. Alfonso Barnaby L. Min Victoria Mendez Nicole Ewan Mayor's Office City Clerk's Office Budget Review Procurement Review Assistant City Manager Review Legislative Division Review City Manager Review Deputy City Attorney Review Approved Form and Correctness Meeting Signed by the Mayor Signed and Attested by the City Completed Completed Completed Completed Completed Completed Completed Completed Completed Clerk Completed 12/19/2016 4:12 PM 12/20/2016 2:31 PM 01/05/2017 3:58 PM 01/13/2017 4:45 PM 01/13/2017 10:14 PM 01/17/2017 12:03 PM 01/17/2017 4:11 PM 01/26/2017 9:00 AM 01/31/2017 2:49 PM 01/31/2017 3:08 PM City of Miami Legislation Resolution Enactment Number: R-17-0056 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 1498 Final Action Date:1/26/2017 A RESOLUTION OF THE MIAMI CITY COMMISSION, BY A FOUR -FIFTHS (4/5) AFFIRMATIVE VOTE, RATIFYING, APPROVING, AND CONFIRMING THE CITY MANAGER'S EMERGENCY FINDING AND DECLARATION THAT IT IS NOT ADVANTAGEOUS OR PRACTICABLE FOR THE CITY TO USE COMPETITIVE BIDDING METHODS, PURSUANT TO SECTION 18-90 OF THE CODE OF THE CITY OF MIAMI, FLORIDA; RETROACTIVELY APPROVING THE SELECTION OF SUNSHINE STATE AIR CONDITIONING INC. FOR THE PROCUREMENT AND INSTALLATION OF A COMPLETE EIGHTY (80) TON AIR CONDITIONING SYSTEM WITH AIR HANDLERS, IN THE AMOUNT OF $473,250.00, FOR THE MANUEL ARTIME THEATER. WHEREAS, the Department of Real Estate and Asset Management ("DREAM") required the procurement and installation of an eighty (80) ton air conditioning unit with air handlers ("Unit") at Manuel Artime Theater ("Theater"); and WHEREAS, the Theater was built in the late 1950s and the existing air conditioning system was from the original construction; and WHEREAS, the Theater is a City -owned facility in District 3 that provides a venue for various community programs including, but not limited to, public school plays, dance classes, movie screenings, and theatrical productions; and WHEREAS, during Fiscal Year 2015-2016, approximately $50,000.00 was spent on maintenance and repairs of the existing air conditioning system; and WHEREAS, in November 2016, an emergency was declared due to another malfunction of the existing air conditioning system and complaints from neighbors; and WHEREAS, it is of vital importance that the Theater have a functioning Unit to ensure that the various events that are hosted at the Theater are successful and to avoid possible safety issues due to the malfunctioning existing air conditioning system since many of the attendees are elderly and young children; and WHEREAS, it is imperative that the Theater is able to operate at all times in order to provide access to the community it serves; and WHEREAS, the City Manager, pursuant to Section 18-90 of the Code of the City of Miami, Florida ("City Code"), approved a finding and declaration of an emergency bid waiver for the procurement and installation of the new Unit in the amount of $473,250.00 for the Theater; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. By a four -fifths (4/5ths) affirmative vote, the City Manager's emergency finding and declaration that it is not advantageous or practicable for the City to use competitive bidding methods, pursuant to Section 18-90 of the Code of the City of Miami, Florida, is ratified, approved and confirmed, and retroactively approving the selection of Sunshine State Air Conditioning Inc., for the procurement and installation of the Unit at the Theater, in the amount of $473,250.00, is approved. Section 3. This Resolution shall become effective immediately upon its adoption and signature of the Mayor. APPROVED AS TO FORM AND CORRECTNESS: ndez, ity (tor 1 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.