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Home My WebLink AboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #1529 Date: 01/17/2017 Commission Meeting Date: 01/26/2017 Requesting Department: Department of Parks and Recreation Sponsored By: District Impacted: All Type: Resolution Subject: Authorize Agreement - Tacolcy Center, Inc. Purpose of Item: Resolution authorizing the City Manager to execute an agreement with Belafonte Tacolcy Center, Inc. (BTC), in the amount of $100,675.00, with an option to renew for a three (3) year period for the same amount and under the same terms and conditions, to continue the operation of the Sports Development Program at Belafonte Tacolcy Park for the 2016-2021 contract period beginning October 1st, 2016. Funding for said purposes will be allocated from the Parks and Recreation Department General Fund. Background of Item: The Department of Parks and Recreation recommends that the City of Miami executes an agreement with Belafonte Tacolcy Center, Inc., in the amount of $100,675.00 to continue funding the Sports Development Program at Belafonte Tacolcy Park. The Sports Development Program provides structured leisure and recreational/sports activities as well as cultural awareness workshops. Funding of this program saves the city money by not having to provide park recreation services and staff at this park. The period of this agreement is from October 1st, 2016 to September 30th 2021, with an option to renew for a three (3) year period for the same amount and under the same terms and conditions. Budget Impact Analysis Item is an Expenditure Item is NOT Related to Revenue Item is NOT funded by Bonds Total Fiscal Impact: $100,675.00 General Account No: 00001.291001.882000.0000.0000. Department of Parks and Recreation Kevin M Kirwin Office of Management and Budget Office of Management and Budget City Manager's Office Legislative Division Reviewed B Pedro Lacret Christopher M Rose Nzeribe Ihekwaba Valentin J Alvarez Department Head Review Budget Analyst Review Budget Review Assistant City Manager Review Legislative Division Review Completed Completed Completed Completed Completed 01/06/2017 10:22 AM 01/11/2017 2:38 PM 01/11/2017 4:51 PM 01/11/2017 5:33 PM 01/12/2017 2:15 PM City Manager's Office Office of the City Attorney Office of the City Attorney City Commission Office of the Mayor Office of the City Clerk Daniel J. Alfonso Barnaby L. Min Victoria Mendez Nicole Ewan Mayor's Office City Clerk's Office City Manager Review Deputy City Attorney Review Approved Form and Correctness Meeting Completed Completed Completed Completed Signed by the Mayor Completed Signed and Attested by the City Clerk Completed 01/13/2017 10:26 PM 01/17/2017 3:49 PM 01/17/2017 7:09 PM 01/26/2017 9:00 AM 01/31/2017 2:44 PM 01/31/2017 3:05 PM City of Miami Legislation Resolution Enactment Number: R-17-0048 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 1529 Final Action Date:1/26/2017 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), BY A FOUR -FIFTHS (4/5THS) AFFIRMATIVE VOTE, AFTER AN ADVERTISED PUBLIC HEARING, RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S RECOMMENDATIONS AND FINDING THAT COMPETITIVE NEGOTIATION METHODS AND PROCEDURES ARE NOT PRACTICABLE OR ADVANTAGEOUS PURSUANT TO SECTION 18-86(A)(3)(C) OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED; WAIVING THE REQUIREMENTS FOR SAID PROCEDURES; APPROVING THE RECOMMENDATIONS AND FINDING OF THE CITY OF MIAMI'S DEPARTMENT OF PARKS AND RECREATION THAT BELAFONTE TACOLCY CENTER, INC., A FLORIDA NOT -FOR -PROFIT CORPORATION, IS THE MOST QUALIFIED FIRM TO CONTINUE TO PROVIDE THE SPORTS DEVELOPMENT PROGRAM AT THE CITY'S BELAFONTE TACOLCY PARK; AUTHORIZING THE CITY MANAGER TO EXECUTE SERVICE AUTHORIZATION LETTERS AND TO NEGOTIATE AND TO EXECUTE THE NECESSARY DOCUMENTS, AMENDMENTS, EXTENSIONS, RENEWALS, AND MODIFICATIONS, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, TO IMPLEMENT ACCEPTANCE OF AND COMPLIANCE WITH THE ATTACHED PROGRAMMING PARTNERSHIP AGREEMENT, IN SUBSTANTIALLY THE ATTACHED FORM, FOR THE CONTRACT PERIOD COMMENCING OCTOBER 1, 2016 THROUGH SEPTEMBER 30, 2021, WITH ONE (1) OPTION TO RENEW FOR A THREE (3) YEAR PERIOD, UNDER THE SAME TERMS AND CONDITIONS, IN AN ANNUAL AMOUNT NOT TO EXCEED $100,675.00; ALLOCATING FUNDS IN AN ANNUAL AMOUNT NOT TO EXCEED $100,675.00 FOR THE PERIOD FROM 2016 TO 2021 FROM THE PARKS AND RECREATION GENERAL FUND ACCOUNT NO. 00001.291001.882000.0000.0000 WITH FUTURE FISCAL YEARS FUNDING SUBJECT TO BUDGETARY APPROVAL. WHEREAS, the City of Miami ("City") has previously entered into agreements with Belafonte Tacolcy Center, Inc., a Florida not -for -profit organization ("BTC"), to provide structural leisure -time recreational/sports activities and team sports, as well as cultural awareness workshops, to enhance the quality of life of the Liberty City neighborhood and community at the City's Belafonte Tacolcy Park; and WHEREAS, the City's Department of Parks and Recreation ("Parks") has recommended and found that BTC is the most qualified firm to continue to provide said sports development program at Belafonte Tacolcy Park; and WHEREAS, the City Manager has approved the recommendation and finding of Parks and has made a finding that pursuant to Section 18-86(a)(3)(c) of the Code of the City of Miami, Florida, as amended ("City Code"), competitive negotiation methods and procedures are not practicable or advantageous for obtaining said services, and has recommended to the City Commission that the recommendations and findings be adopted and that competitive bidding methods and procedures be waived; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble of this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. By a four -fifths (4/5ths) affirmative vote, after an advertised public hearing, the City Manager's finding and recommendation, adopting the finding and recommendation of Parks, that competitive negotiation methods and procedures are not practicable or advantageous pursuant to Section 18-86(a)(3)(c) of the City Code, and waiving the requirements for said procedures, is ratified, approved and confirmed. Section 3. The City Manager is authorized' to execute a Programming Partnership Agreement, in substantially the attached form, with BTC to continue to provide said after school sports development services for the contract period commencing October 1, 2016 and ending September 30, 2021, with the option to renew for one (1) additional three (3) year period, under the same terms and conditions, in an annual amount not to exceed $100,675.00. Section 4. Funds, in an annual amount not to exceed $100,675.00, are to be allocated from the Parks and Recreation General Account 00001.291001.882000.0000.0000, with future fiscal years funding subject to budgetary approval. Section 5. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: ndez, City Attor ey 1 The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney including but not limited to those prescribed by applicable City Charter and City Code provisions. 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.