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City of Miami
Legislation
Resolution: R-16-0394
City Hall
3500 Pan American
Drive
Miami, FL 33133
www.miamigov.com
File Number: 16-01135 Final Action Date:9/6/2016
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
APPROVING AND ADOPTING THE ANNUAL BUDGET OF THE MIAMI SPORTS
AND EXHIBITION AUTHORITY ("MSEA"), ATTACHED AND INCORPORATED, IN
THE AMOUNT OF $150,538.00, TO PROVIDE FOR THE OPERATIONS AND
CAPITAL EXPENDITURES OF MSEA, FOR THE FISCAL YEAR COMMENCING
OCTOBER 1, 2016 AND ENDING SEPTEMBER 30, 2017.
WHEREAS, the Miami Sports and Exhibition Authority ("MSEA") was established as an
independent and autonomous agency and instrumentality of the City of Miami ("City") pursuant to City
Commission Ordinance No. 9662, adopted July 28, 1983, in connection with former Florida Statute
Section 212.057 (1983) (now repealed and superseded by Florida Statute Section 212.0305
[Convention Development Taxes]), to promote sports, conventions and exhibitions and to strive to
generate community support to achieve this purpose; and
WHEREAS, Section 2-1020 of the Code of the City of Miami, Florida, as amended ("City
Code"), provides that MSEA shall submit its annual budget for its operations and capital expenditures
to the City Commission for approval; and
WHEREAS, pursuant to Section 2-1017 of the City Code, MSEA shall, to the greatest extent it
determines to be feasible, implement the exercise of its powers in a manner which utilizes and
encourages the fullest and most active participation and cooperation of private enterprise; and
WHEREAS, the MSEA Board of Directors reviewed and approved its budget for Fiscal Year
2015-2016 on August 2, 2016; and
WHEREAS, the MSEA Board of Directors requests City Commission approval of the budget for
the Fiscal Year commencing October 1, 2016 and ending September 30, 2017, in the amount of
$150,538.00;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted
by reference and incorporated as if fully set forth in this Section.
Section 2. The MSEA annual budget, attached and incorporated, in the amount of
$150,538.00, for the operations and capital expenditures of MSEA, for the Fiscal Year commencing
October 1, 2016 and ending September 30, 2017, is approved and adopted.
Section 3. This Resolution shall become effective immediately upon its adoption and signature
of the Mayor. {1}
City of Miami Page 1 of 2 File Id: 16-01135 (Version: 2) Printed Oar: 12/30/2016
File Number: 16-01135 Enactment Number: R-16-0394
Footnotes:
{1} If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar
days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become
effective immediately upon override of the veto by the City Commission.
City of Miami Page 2 42 File Id: 16-01135 (Version: 2) Printed On: 12/30/2016
City of Miami
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
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ism? 114TE[ . * '
11 it -
Meeting Minutes
Tuesday, September 6, 2016
5:05 PM
First Budget Hearing
City Hall Commission Chambers
City Commission
Tomas Regalado, Mayor
Keon Hardemon, Chair
Ken Russell, Vice Chair
Wifredo (Willy) Gort, Commissioner District One
Frank Carollo, Commissioner District Three
Francis Suarez, Commissioner District Four
Daniel J. Alfonso, City Manager
Victoria Mendez, City Attorney
Todd B. Hannon, City Clerk
City Commission
Meeting Minutes September 6, 2016
BH.15
16-01135
Minn Sports &
Exhibition Authori(t
RESOLUTION
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH
ATTACHMENT(S), APPROVING AND ADOPTING THE ANNUAL BUDGET OF
THE MIAMI SPORTS AND EXHIBITION AUTHORITY ("MSEA"), ATTACHED
AND INCORPORATED, IN THE AMOUNT OF 5150,538.00, TO PROVIDE FOR
THE OPERATIONS AND CAPITAL EXPENDITURES OF MSEA, FOR THE
FISCAL YEAR COMMENCING OCTOBER 1, 2016 AND ENDING
SEPTEMBER 30, 2017.
Motion by Commissioner Suarez, seconded by Commissioner Carollo. that this matter be
ADOPTED WITH MODIFICATIONS PASSED by the following vote.
Votes: Ayes: 5 - Commissioner(s) Gort, Russell, Carollo, Suarez and Hardemon
R-16-0394
Chair Hardemon: BH.15.
Lourdes Blanco: Good evening, Commissioners. My name is Lourdes Blanco, executive
director, Miami Sports & Exhibition Authority. And I am here requesting that you approve the
Miami Sports & Exhibition Authority operating budget for fiscal year 2016-2017 as presented to
you.
Commissioner Suarez: Move it.
Chair Hardemon: It's been properly moved and —
Commissioner Carollo: Second Discussion.
Chair Hardemon: -- seconded. You're recognized for discussion.
Commissioner Carollo: Thank you, Mr. Chairman. My question is. why does she have the
reserves in revenues if she doesn't have the expenditures? In other words, she has moved the
amounts as revenue, but she's not showing how she's going to expense those amount.
Ms. Blanco: It's a wrong wording in the line, sorry. It was from the previous executive director.
Commissioner Carollo: Right, but you could leave it in reserves. You don't really need to show
it as a revenue, if you're not going to show an expense for it.
Ms. Blanco: No, no, 1 understand These are the funds that we have in that account to give the
grants. This is where we get the expenses, and this is where we put the monies.
Commissioner Carollo: Give me a second, Ms. Blanco. Mr. Rose, will you help her?
Christopher Rose (Director, Office of Management & Budget): If 1 may have a moment?
Commissioner, it's just rollover from prior years up on the third line up there, and they don't
have a reserve built into the budget in fiscal year '16/'17. so it's just showing what the reser —
what the rollover from prior years would be.
Commissioner Corolla: Can you show it as a reserves -- there is — in other words, because you
have -- what is it? -- 440,000 in revenues; yet, you only have 100,000 in expenses, so you're
going to have 300 and some thousand of what? Will you show that?
('iiv of Miami Page 2 1'rinred on 12 29 2016
City Commission
Meeting Minutes September 6, 2016
Mr. Rose: So what you're suggesting is a balanced budget. We could just have 107 up at the top
in revenues --
Commissioner Carollo: Right.
Mr. Rose: — to match the 107.
Commissioner Gort: Rollover.
Commissioner Carollo: Which you won't -- you still won't, because I believe the amounts from
Chalks and Watson will actually be more than the 107, so you still won't have a balanced budget;
but yes, I'm asking, in essence, can you have a balanced budget?
Mr. Rose: Ifyou could —
Commissioner Carollo: Ms. Blanco, by the way, it's nothing that you've done wrong.
Ms. Blanco: No, no.
Commissioner Carollo: Just relax. It's just -- we just want to make sure we get into proper
accounting —
Ivis. Blanco: 1 understand
Commissioner Carollo: -- procedures and --
Ms. Blanco: Yeah.
Commissioner Corolla: -- the way you show it.
Mr. Rose: Commissioner, if I may, if you would give us five minutes, we'll make a quick change
and come right back to you. Is that all right?
Commissioner Carollo: Yeah.
Mr. Rose: Is that all right, Mr. Chair?
Chair Hardemon: That's fine. Thank you very much.
Mr. Rose: Thank you.
Commissioner Carollo: Thank you.
Later...
Chair Hardemon: BH.15. Can we tackle her?
Mr. Rose: Good evening, Commissioners. Chris Rose, Office of Management & Budget. Ms.
Blanco and I have gone over the MSEA (Miami Sports & Exhibition Authority) budget, and we'd
like to offer the following changes, if they're acceptable to you: We would take off the third line
of revenues, thereby reducing the MSEA budget by 294, 000, and taking only the new revenues,
which are lines one and two. Those two together total 150,538. And to balance the expenditures
then to bring it up to 150, 538, we would need to add a line reserve of 42, 730. That would
present a balanced budge! at that point, Commissioners.
Ciry of Miami Page 3 Printed on 12 29 2016
City Commission
Meeting Minutes September 6, 2016
Commissioner Carollo: Thank you, Mr. Chairman. I'm sorry, Mr. Chairman.
Chair Hardemon: Yeah, you're recognized
Commissioner Carollo: Thank you, Mr. Rose. Yeah. And that's wiry 1 wanted to have a -- make
sure there was a balanced budget, Ms. Blanco.
Ms. Blanco: Thank you.
Commissioner Carollo: So I'm glad Mr. Rose was able to help you out. And just to -- for the
record that reserve of 42 — l forgot what the amount is -- it's intended to go as a carryover into
the reserves, correct? It's not intended to be used.
Chair Ha demon: All right
Commissioner Gort: Move it.
Commissioner Carollo: Could you just say it? Yeah.
Ms. Blanco: Yeah.
Commissioner Carollo: Second.
Chair Hardemon: All right, there was a previous motion and a second that was on the floor, so 1
just wanted the motion to be clear that it is as -- the budget is as amended, correct?
Mr. Alfonso: Yes.
Commissioner Carollo: As amended on the floor.
Chair Hardemon: Correct. Any f trther discussion? Seeing none. all in favor, say aye."
The Commission (Collectively): Aye.
Chair Hardemon: Against?
Commissioner Gort: Let me give you some news.
Chair Hardemon: Motion passes.
Commissioner Gort: I don't know if you're aware; the PGA (Professional GolfAssociation)
Latino, which is the best 60 golfers, is going to be at Melreese in -- excuse me --from November
20 — November 28 through December 7. So they're going to be playing here, the 60 best golfers
from South and Central America, and we have the contract for the next three years.
Ms. Blanco: Thank you.
City of Miami Page 1 Printed on 12 29 2016
THIS DOCUMENT IS A SUBSTITUTION TO
ORIGINAL. BACKUP ORIGINAL CAN BE
SEEN AT THE END OF THIS DOCUMENT.
MIAMI SPORTS AND EXHIBITION AUTHORITY
City of Miami
FY 2012-13 Actual
FY 2013-14 Actual
FY 2014-15 Actual
FY 2015-16 Budpynt
FY 2015-16 Projection
FY 2016-17 Proposed
Difference
Notes
Revenues
Chalk's/ Nautilus Enterpri.es LLC
72,00f1
572,00(1
+572,000
Watson Island Heliport Corporation
545,600
578,533
+$79,536
MSEA Reserve Fund/Non-Restrictive Funds
566,000
$66,000
$89,C00
5439,900
Revenue Grand Total
$66,000
$66,000
$R9,000
$0
5607,500
$150,538
$150,538
$0
Expenditures
Regular Salary and Wafpes
$5,000
520-n00
530,000
$30,000
530,1100
550,000
+520,000
Fringe Benefits
$3,600
54,800
$8,R00
58,BUD
59,000
+$200
FICA Taxes
$1,300
51,300
$3,825
+52,525
Retirement Contributions
Life and Health Insurance
$5.000
$5,000
$5,000
55.000
$0
Workers' Compensation
Professional 5ervice, - Legal
Professional Services
$15,000
55,100
$5,000
5600
$600
5500
-5100
Accounting and Auditing
$15,000
$13,000
514,000
$18,300
515,300
$:18,333
+$33
Other Contractual Services
Travel and Per Diem
51,300
$1,600
54,200
_
Communications and Related Services
53,600
52.400
$4,000
5100
+5100
Postage
5100
$100
5100
5100
$50
-$50
Utility
Rentals and Leases
Insurance
525,000
S17,000
516,000
513,000
513,000
$8,500
-54,500
Printing and Binding
$100
$100
51.00
5100
$100
$0
Advertising and Related Costs
Office Supplies
5600
$300
5200
$200
5700
$200
$0
Operating Supplies
5500
Mntnr Fuel
Public Safety Supplies
Subscriptions, Memberships, and Licenses
5200
5500
5500
550D
$500
50
Interfund Transfer
son
+,non
Capital Projects and Purchases
All Other Expenditures
5400
5100
5100
$11,100
511,100
$11,300
+5200
RolbOver
$42,730
+$42,730
Expenditure Grand Total
$66,000
$63,900
$84,000
539,000
$89,008
$150,538
$61538
SO
Revenues Minus Expanditures
Printed: 9/6/2016 7:15 PM
0 l 13 -- C Xh.1 o'if--Sub
$2,100
$5,000
5518,500
$89,0001$0
Page 1 cat 1
THIS DOCUMENT IS A SUBSTITUTION TO
ORIGINAL. BACKUP ORIGINAL CAN BE
SEEN AT THE END OF THIS DOCUMENT.
\IIAMI SPORTS AND EXHIBITION AUTHORITY
Proposed Budget
FISCAL YEAR 2016-2017
Proposed
DESCRIPTION
2016.2017
Budget
. REVENUES
Heliport/Seaplane Base R Rent
MSEA Reserve Funds/Non Restrlctivo Funds
TOTAL REVENUE
444,538
I. Payroll, Taxes and Benefits
COMPENSATION AND BENEFITS
1 Executive Director
50,000
2 Insurance -health, life, disability
5,000
55,000
3 SS/State/Federal Taxes, Medicare
3,825
Total Payroll, Taxes and Benefits
58,825
tlII. Operating Expenses
5 Business Meeting Expenses
1,500
6 Cornrnunications and related services
100
Contingencies
5,009
5 General Insurance & Directors Liability Insurance
, 8,540
g 9 Car Allowance
5,400
4 10 lViernberships/Subscriptions
11 Office Supplies and Operating Supplies .
500
200
`2 Warehouse/Storage
• 4,800
13 Phone/Table PC Allowance
3,600
14 Printing
100
-15 Postage
50
TOTAL OPERATING EXPENSES
29,750
4 III. PROFESSIONAL SERVICES
16 Audit
1o,00c
i 17 Bank Services -
- 500
1 18 Accounting Services
8,333
1 TOTAL PROFESSIONAL SERVICES
18,833
1 TOTAL OPERATING EXPENSES
107,408
IV. CAPITAL EXPENDPT'IfR.ES
19 OFFICE EQUIPMENT PURCHASES
400
20. Furniture.& Fixtures •.
TOTAL CAPITAL EXPENDITURES
400
4 TOTAL OPERATLNG BUDGET W/ CAPITAL EXPENDITURES
.107;808
i=xcess( sho ge) of Revenue over Expenses
f 337,130
SU BSTITUTED
MIAMI SPORTS AND EXHIBITION AUTHORITY
City of Miami
TV 2(112-13 Actual
FY 2013-14 Actual
FY 7014-15 Actilel
ry 2015-16 Eludget
FY 7025-16 Protection
TV 201G-17 Proposed
Difference
Notes
i 1 , . ''
, , , '' ''''' '''
11 " , i' ' .
; ' ',, ,1,,,,
*404;44%7,k,,..11,Vo,Villteik'',"4
"•'''i'i4".11';','.1'.(0;11"tr`f4rol'%': '
-"I''""I'lL '
' . '
Cli.illt's/ Nautilus Enterprises LLC
$72.000
$12 000
is512,000
Watson Island Heliport Coryoration
345,600
$28,538
1$78 r"
MISEA Reserve Fund/Non-Restrictive Funds
$66,000
555,000
523 non
$489,960
$2$4,000
+S-, 000
Revenue Glrond Total
556 000
$66,000
$R0,0011
$0
560L5
$444 538
$444,538
SO
FlEijiiniji,,,,,,',..•. , ' , ' i ,"),,,,,,,!..vN....1;,i!i:,!,1",,,,
viht;141.14'04:10,1,Sqi.':
1111t1;011C"Itr:".110,411.11,,,,i;.";:•;, V
$20,000
$3,600
11.1„fm,',41,r,L+,,,,,,,,Arici'f,yii).4:
530,000
N,,.0,..,,,:,1,,,.:,:0;i.„!;[,.,.,),!.17,.,2AL,‘,1,14,;&.);j:
53005
.. .. . , - l'N
IttIhr,r,,40'?e,A.
Regnivir Salnry and Ivnles
$5,000
530.000
$50,000
4.$20,000
Fringe benefits
$4,800
$8.000
$FLROO
$9,000
+5200
FICA Taxes
51,300
$1 sot)
V.825
+$2.525
Retirnmem Contributions
1.1k and Health insurance
•
$5,000
$S,600
55, .
50
Workers' Compensation
Professional Services- Lapel
Professional services
$13,070
$5,100
$5,000
$6u0
;'.GDO
550(1
-$100
Accounting and Auditing,
$15,000
$13,000
$/4‘nno
$18 BOO
$14,300
$12,333
+533
Other Contractual' Services
Travel and Per Diem
$1,7,10
$1.600
54 7
Communications and Reisited Services
$3,600
$2,400
tion
5100
+$100
Posters
5100
St DO
$100
$100
$50
450
Uthitv
Rentals and Leases
insurance
$25,000
517,300
$16,000
$13.000
525,000
$3,31.. .
-34,500
Printing and BindinL
530
$100
$100
$100
$100
SO
advartiling and Related Costa
Office Supplies
5600
$300
$200
$200
$200
$200
SO
Operating Supplies
P,S00
Mntor Fuel
Public Safety Supplies
Subscriptions, Memberships, and Licenses
5200
$500
$soo
5500
Sson
50
lnterfund Transfer
$400
*3400
Capital Projects and Purchases
Ail Other Expenditures
$400
$100
$100
$11,100
$11,100
$11,300
+3700
Budget Reserve
Expenditure Grand Total
$66,000
$63,900
$61,800
$89,000
$119,060
$107,808
$18,808
SU
LiSsivenuim Mints
nred: ei4i2o159a6 AM
501 $2,EL1) $5,0n2l
-$L39,priaL
ssis !Au
$336 730
$475,730 30
Page 1 of 1
V UBSTITUTED
MIAIvII SPORTS AND EXHIBITION AUTHORITY
Proposed Budget
FISCAL YEAR 2016-2017
Proposed
DESCRIPTION
2016-2017
Budget
. 1EEVENUES
Heliport/Seaplane Base P Rent
MSEA Reserve Funds/Non Restrictive Funds
TOTAL REVENUE 1
444,5 •
I. Payroll, Taxes and Benefits
COMPENSATION AND BENEFITS
1 Executive Director
50,000
2 Insurance, -health, life, disability
5,000
55,000
3 SS/State/Federal Taxes, Medicare
3,825
Total Payroll, Taxes and Benefits
58,825
11. Operating Expenses
5 Business Meeting Expenses
1,500
6 Communicaions'and related services
100
7 ': Contingencies =
6,000
8 General insurance & D irectors Liabr sv insurance .
8,500
9 Car Allowance
5,430
10 Memberships/Subscriptions
500
11 Orrice Supplies and ODeratin �uppiles
: 200
•12 _ Warehouse/Storage
4,800
13 Phone/Table PC Allcwan e
3,600
14 Printing
100
;15 Postage
750
TOTAL OPERATING - PENSES
29,750
III. PROTESSIONA : SERVICES
16 Audit
10,000
17 .. Bank Ser :_ss
500
18 :.. Pccou: rig Services ..
8,333
TOTAL - - OFESSIONAL SERVICES
18,833
TOTA • OPER`TING EXPENSES
107,408
IV. CAPITAL EXPENDITURES
10 OFFICE EQUIPMENT PURCHASES
400
20Furn!ture & Fixtures``.:
4 TOTAL CAPITAL EXPENDITURES
400
TOTAL OPERATING BUDGET NV/. CAPITAL EXPENDITURES ` :_
107,808
Excess( shortage) of Revenus over Expenses
337,130