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HomeMy WebLinkAboutComposite Exhibit ACo N\t,-- )c 11111/4wits * I1 11 0 City of Miami Legislation Resolution: R-16-0394 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 16-01135 Final Action Date:9/6/2016 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), APPROVING AND ADOPTING THE ANNUAL BUDGET OF THE MIAMI SPORTS AND EXHIBITION AUTHORITY ("MSEA"), ATTACHED AND INCORPORATED, IN THE AMOUNT OF $150,538.00, TO PROVIDE FOR THE OPERATIONS AND CAPITAL EXPENDITURES OF MSEA, FOR THE FISCAL YEAR COMMENCING OCTOBER 1, 2016 AND ENDING SEPTEMBER 30, 2017. WHEREAS, the Miami Sports and Exhibition Authority ("MSEA") was established as an independent and autonomous agency and instrumentality of the City of Miami ("City") pursuant to City Commission Ordinance No. 9662, adopted July 28, 1983, in connection with former Florida Statute Section 212.057 (1983) (now repealed and superseded by Florida Statute Section 212.0305 [Convention Development Taxes]), to promote sports, conventions and exhibitions and to strive to generate community support to achieve this purpose; and WHEREAS, Section 2-1020 of the Code of the City of Miami, Florida, as amended ("City Code"), provides that MSEA shall submit its annual budget for its operations and capital expenditures to the City Commission for approval; and WHEREAS, pursuant to Section 2-1017 of the City Code, MSEA shall, to the greatest extent it determines to be feasible, implement the exercise of its powers in a manner which utilizes and encourages the fullest and most active participation and cooperation of private enterprise; and WHEREAS, the MSEA Board of Directors reviewed and approved its budget for Fiscal Year 2015-2016 on August 2, 2016; and WHEREAS, the MSEA Board of Directors requests City Commission approval of the budget for the Fiscal Year commencing October 1, 2016 and ending September 30, 2017, in the amount of $150,538.00; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The MSEA annual budget, attached and incorporated, in the amount of $150,538.00, for the operations and capital expenditures of MSEA, for the Fiscal Year commencing October 1, 2016 and ending September 30, 2017, is approved and adopted. Section 3. This Resolution shall become effective immediately upon its adoption and signature of the Mayor. {1} City of Miami Page 1 of 2 File Id: 16-01135 (Version: 2) Printed Oar: 12/30/2016 File Number: 16-01135 Enactment Number: R-16-0394 Footnotes: {1} If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. City of Miami Page 2 42 File Id: 16-01135 (Version: 2) Printed On: 12/30/2016 City of Miami City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com _� `‘ tJi ism? 114TE[ . * ' 11 it - Meeting Minutes Tuesday, September 6, 2016 5:05 PM First Budget Hearing City Hall Commission Chambers City Commission Tomas Regalado, Mayor Keon Hardemon, Chair Ken Russell, Vice Chair Wifredo (Willy) Gort, Commissioner District One Frank Carollo, Commissioner District Three Francis Suarez, Commissioner District Four Daniel J. Alfonso, City Manager Victoria Mendez, City Attorney Todd B. Hannon, City Clerk City Commission Meeting Minutes September 6, 2016 BH.15 16-01135 Minn Sports & Exhibition Authori(t RESOLUTION A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), APPROVING AND ADOPTING THE ANNUAL BUDGET OF THE MIAMI SPORTS AND EXHIBITION AUTHORITY ("MSEA"), ATTACHED AND INCORPORATED, IN THE AMOUNT OF 5150,538.00, TO PROVIDE FOR THE OPERATIONS AND CAPITAL EXPENDITURES OF MSEA, FOR THE FISCAL YEAR COMMENCING OCTOBER 1, 2016 AND ENDING SEPTEMBER 30, 2017. Motion by Commissioner Suarez, seconded by Commissioner Carollo. that this matter be ADOPTED WITH MODIFICATIONS PASSED by the following vote. Votes: Ayes: 5 - Commissioner(s) Gort, Russell, Carollo, Suarez and Hardemon R-16-0394 Chair Hardemon: BH.15. Lourdes Blanco: Good evening, Commissioners. My name is Lourdes Blanco, executive director, Miami Sports & Exhibition Authority. And I am here requesting that you approve the Miami Sports & Exhibition Authority operating budget for fiscal year 2016-2017 as presented to you. Commissioner Suarez: Move it. Chair Hardemon: It's been properly moved and — Commissioner Carollo: Second Discussion. Chair Hardemon: -- seconded. You're recognized for discussion. Commissioner Carollo: Thank you, Mr. Chairman. My question is. why does she have the reserves in revenues if she doesn't have the expenditures? In other words, she has moved the amounts as revenue, but she's not showing how she's going to expense those amount. Ms. Blanco: It's a wrong wording in the line, sorry. It was from the previous executive director. Commissioner Carollo: Right, but you could leave it in reserves. You don't really need to show it as a revenue, if you're not going to show an expense for it. Ms. Blanco: No, no, 1 understand These are the funds that we have in that account to give the grants. This is where we get the expenses, and this is where we put the monies. Commissioner Carollo: Give me a second, Ms. Blanco. Mr. Rose, will you help her? Christopher Rose (Director, Office of Management & Budget): If 1 may have a moment? Commissioner, it's just rollover from prior years up on the third line up there, and they don't have a reserve built into the budget in fiscal year '16/'17. so it's just showing what the reser — what the rollover from prior years would be. Commissioner Corolla: Can you show it as a reserves -- there is — in other words, because you have -- what is it? -- 440,000 in revenues; yet, you only have 100,000 in expenses, so you're going to have 300 and some thousand of what? Will you show that? ('iiv of Miami Page 2 1'rinred on 12 29 2016 City Commission Meeting Minutes September 6, 2016 Mr. Rose: So what you're suggesting is a balanced budget. We could just have 107 up at the top in revenues -- Commissioner Carollo: Right. Mr. Rose: — to match the 107. Commissioner Gort: Rollover. Commissioner Carollo: Which you won't -- you still won't, because I believe the amounts from Chalks and Watson will actually be more than the 107, so you still won't have a balanced budget; but yes, I'm asking, in essence, can you have a balanced budget? Mr. Rose: Ifyou could — Commissioner Carollo: Ms. Blanco, by the way, it's nothing that you've done wrong. Ms. Blanco: No, no. Commissioner Carollo: Just relax. It's just -- we just want to make sure we get into proper accounting — Ivis. Blanco: 1 understand Commissioner Carollo: -- procedures and -- Ms. Blanco: Yeah. Commissioner Corolla: -- the way you show it. Mr. Rose: Commissioner, if I may, if you would give us five minutes, we'll make a quick change and come right back to you. Is that all right? Commissioner Carollo: Yeah. Mr. Rose: Is that all right, Mr. Chair? Chair Hardemon: That's fine. Thank you very much. Mr. Rose: Thank you. Commissioner Carollo: Thank you. Later... Chair Hardemon: BH.15. Can we tackle her? Mr. Rose: Good evening, Commissioners. Chris Rose, Office of Management & Budget. Ms. Blanco and I have gone over the MSEA (Miami Sports & Exhibition Authority) budget, and we'd like to offer the following changes, if they're acceptable to you: We would take off the third line of revenues, thereby reducing the MSEA budget by 294, 000, and taking only the new revenues, which are lines one and two. Those two together total 150,538. And to balance the expenditures then to bring it up to 150, 538, we would need to add a line reserve of 42, 730. That would present a balanced budge! at that point, Commissioners. Ciry of Miami Page 3 Printed on 12 29 2016 City Commission Meeting Minutes September 6, 2016 Commissioner Carollo: Thank you, Mr. Chairman. I'm sorry, Mr. Chairman. Chair Hardemon: Yeah, you're recognized Commissioner Carollo: Thank you, Mr. Rose. Yeah. And that's wiry 1 wanted to have a -- make sure there was a balanced budget, Ms. Blanco. Ms. Blanco: Thank you. Commissioner Carollo: So I'm glad Mr. Rose was able to help you out. And just to -- for the record that reserve of 42 — l forgot what the amount is -- it's intended to go as a carryover into the reserves, correct? It's not intended to be used. Chair Ha demon: All right Commissioner Gort: Move it. Commissioner Carollo: Could you just say it? Yeah. Ms. Blanco: Yeah. Commissioner Carollo: Second. Chair Hardemon: All right, there was a previous motion and a second that was on the floor, so 1 just wanted the motion to be clear that it is as -- the budget is as amended, correct? Mr. Alfonso: Yes. Commissioner Carollo: As amended on the floor. Chair Hardemon: Correct. Any f trther discussion? Seeing none. all in favor, say aye." The Commission (Collectively): Aye. Chair Hardemon: Against? Commissioner Gort: Let me give you some news. Chair Hardemon: Motion passes. Commissioner Gort: I don't know if you're aware; the PGA (Professional GolfAssociation) Latino, which is the best 60 golfers, is going to be at Melreese in -- excuse me --from November 20 — November 28 through December 7. So they're going to be playing here, the 60 best golfers from South and Central America, and we have the contract for the next three years. Ms. Blanco: Thank you. City of Miami Page 1 Printed on 12 29 2016 THIS DOCUMENT IS A SUBSTITUTION TO ORIGINAL. BACKUP ORIGINAL CAN BE SEEN AT THE END OF THIS DOCUMENT. MIAMI SPORTS AND EXHIBITION AUTHORITY City of Miami FY 2012-13 Actual FY 2013-14 Actual FY 2014-15 Actual FY 2015-16 Budpynt FY 2015-16 Projection FY 2016-17 Proposed Difference Notes Revenues Chalk's/ Nautilus Enterpri.es LLC 72,00f1 572,00(1 +572,000 Watson Island Heliport Corporation 545,600 578,533 +$79,536 MSEA Reserve Fund/Non-Restrictive Funds 566,000 $66,000 $89,C00 5439,900 Revenue Grand Total $66,000 $66,000 $R9,000 $0 5607,500 $150,538 $150,538 $0 Expenditures Regular Salary and Wafpes $5,000 520-n00 530,000 $30,000 530,1100 550,000 +520,000 Fringe Benefits $3,600 54,800 $8,R00 58,BUD 59,000 +$200 FICA Taxes $1,300 51,300 $3,825 +52,525 Retirement Contributions Life and Health Insurance $5.000 $5,000 $5,000 55.000 $0 Workers' Compensation Professional 5ervice, - Legal Professional Services $15,000 55,100 $5,000 5600 $600 5500 -5100 Accounting and Auditing $15,000 $13,000 514,000 $18,300 515,300 $:18,333 +$33 Other Contractual Services Travel and Per Diem 51,300 $1,600 54,200 _ Communications and Related Services 53,600 52.400 $4,000 5100 +5100 Postage 5100 $100 5100 5100 $50 -$50 Utility Rentals and Leases Insurance 525,000 S17,000 516,000 513,000 513,000 $8,500 -54,500 Printing and Binding $100 $100 51.00 5100 $100 $0 Advertising and Related Costs Office Supplies 5600 $300 5200 $200 5700 $200 $0 Operating Supplies 5500 Mntnr Fuel Public Safety Supplies Subscriptions, Memberships, and Licenses 5200 5500 5500 550D $500 50 Interfund Transfer son +,non Capital Projects and Purchases All Other Expenditures 5400 5100 5100 $11,100 511,100 $11,300 +5200 RolbOver $42,730 +$42,730 Expenditure Grand Total $66,000 $63,900 $84,000 539,000 $89,008 $150,538 $61538 SO Revenues Minus Expanditures Printed: 9/6/2016 7:15 PM 0 l 13 -- C Xh.1 o'if--Sub $2,100 $5,000 5518,500 $89,0001$0 Page 1 cat 1 THIS DOCUMENT IS A SUBSTITUTION TO ORIGINAL. BACKUP ORIGINAL CAN BE SEEN AT THE END OF THIS DOCUMENT. \IIAMI SPORTS AND EXHIBITION AUTHORITY Proposed Budget FISCAL YEAR 2016-2017 Proposed DESCRIPTION 2016.2017 Budget . REVENUES Heliport/Seaplane Base R Rent MSEA Reserve Funds/Non Restrlctivo Funds TOTAL REVENUE 444,538 I. Payroll, Taxes and Benefits COMPENSATION AND BENEFITS 1 Executive Director 50,000 2 Insurance -health, life, disability 5,000 55,000 3 SS/State/Federal Taxes, Medicare 3,825 Total Payroll, Taxes and Benefits 58,825 tlII. Operating Expenses 5 Business Meeting Expenses 1,500 6 Cornrnunications and related services 100 Contingencies 5,009 5 General Insurance & Directors Liability Insurance , 8,540 g 9 Car Allowance 5,400 4 10 lViernberships/Subscriptions 11 Office Supplies and Operating Supplies . 500 200 `2 Warehouse/Storage • 4,800 13 Phone/Table PC Allowance 3,600 14 Printing 100 -15 Postage 50 TOTAL OPERATING EXPENSES 29,750 4 III. PROFESSIONAL SERVICES 16 Audit 1o,00c i 17 Bank Services - - 500 1 18 Accounting Services 8,333 1 TOTAL PROFESSIONAL SERVICES 18,833 1 TOTAL OPERATING EXPENSES 107,408 IV. CAPITAL EXPENDPT'IfR.ES 19 OFFICE EQUIPMENT PURCHASES 400 20. Furniture.& Fixtures •. TOTAL CAPITAL EXPENDITURES 400 4 TOTAL OPERATLNG BUDGET W/ CAPITAL EXPENDITURES .107;808 i=xcess( sho ge) of Revenue over Expenses f 337,130 SU BSTITUTED MIAMI SPORTS AND EXHIBITION AUTHORITY City of Miami TV 2(112-13 Actual FY 2013-14 Actual FY 7014-15 Actilel ry 2015-16 Eludget FY 7025-16 Protection TV 201G-17 Proposed Difference Notes i 1 , . '' , , , '' ''''' ''' 11 " , i' ' . ; ' ',, ,1,,,, *404;44%7,k,,..11,Vo,Villteik'',"4 "•'''i'i4".11';','.1'.(0;11"tr`f4rol'%': ' -"I''""I'lL ' ' . ' Cli.illt's/ Nautilus Enterprises LLC $72.000 $12 000 is512,000 Watson Island Heliport Coryoration 345,600 $28,538 1$78 r" MISEA Reserve Fund/Non-Restrictive Funds $66,000 555,000 523 non $489,960 $2$4,000 +S-, 000 Revenue Glrond Total 556 000 $66,000 $R0,0011 $0 560L5 $444 538 $444,538 SO FlEijiiniji,,,,,,',..•. , ' , ' i ,"),,,,,,,!..vN....1;,i!i:,!,1",,,, viht;141.14'04:10,1,Sqi.': 1111t1;011C"Itr:".110,411.11,,,,i;.";:•;, V $20,000 $3,600 11.1„fm,',41,r,L+,,,,,,,,Arici'f,yii).4: 530,000 N,,.0,..,,,:,1,,,.:,:0;i.„!;[,.,.,),!.17,.,2AL,‘,1,14,;&.);j: 53005 .. .. . , - l'N IttIhr,r,,40'?e,A. Regnivir Salnry and Ivnles $5,000 530.000 $50,000 4.$20,000 Fringe benefits $4,800 $8.000 $FLROO $9,000 +5200 FICA Taxes 51,300 $1 sot) V.825 +$2.525 Retirnmem Contributions 1.1k and Health insurance • $5,000 $S,600 55, . 50 Workers' Compensation Professional Services- Lapel Professional services $13,070 $5,100 $5,000 $6u0 ;'.GDO 550(1 -$100 Accounting and Auditing, $15,000 $13,000 $/4‘nno $18 BOO $14,300 $12,333 +533 Other Contractual' Services Travel and Per Diem $1,7,10 $1.600 54 7 Communications and Reisited Services $3,600 $2,400 tion 5100 +$100 Posters 5100 St DO $100 $100 $50 450 Uthitv Rentals and Leases insurance $25,000 517,300 $16,000 $13.000 525,000 $3,31.. . -34,500 Printing and BindinL 530 $100 $100 $100 $100 SO advartiling and Related Costa Office Supplies 5600 $300 $200 $200 $200 $200 SO Operating Supplies P,S00 Mntor Fuel Public Safety Supplies Subscriptions, Memberships, and Licenses 5200 $500 $soo 5500 Sson 50 lnterfund Transfer $400 *3400 Capital Projects and Purchases Ail Other Expenditures $400 $100 $100 $11,100 $11,100 $11,300 +3700 Budget Reserve Expenditure Grand Total $66,000 $63,900 $61,800 $89,000 $119,060 $107,808 $18,808 SU LiSsivenuim Mints nred: ei4i2o159a6 AM 501 $2,EL1) $5,0n2l -$L39,priaL ssis !Au $336 730 $475,730 30 Page 1 of 1 V UBSTITUTED MIAIvII SPORTS AND EXHIBITION AUTHORITY Proposed Budget FISCAL YEAR 2016-2017 Proposed DESCRIPTION 2016-2017 Budget . 1EEVENUES Heliport/Seaplane Base P Rent MSEA Reserve Funds/Non Restrictive Funds TOTAL REVENUE 1 444,5 • I. Payroll, Taxes and Benefits COMPENSATION AND BENEFITS 1 Executive Director 50,000 2 Insurance, -health, life, disability 5,000 55,000 3 SS/State/Federal Taxes, Medicare 3,825 Total Payroll, Taxes and Benefits 58,825 11. Operating Expenses 5 Business Meeting Expenses 1,500 6 Communicaions'and related services 100 7 ': Contingencies = 6,000 8 General insurance & D irectors Liabr sv insurance . 8,500 9 Car Allowance 5,430 10 Memberships/Subscriptions 500 11 Orrice Supplies and ODeratin �uppiles : 200 •12 _ Warehouse/Storage 4,800 13 Phone/Table PC Allcwan e 3,600 14 Printing 100 ;15 Postage 750 TOTAL OPERATING - PENSES 29,750 III. PROTESSIONA : SERVICES 16 Audit 10,000 17 .. Bank Ser :_ss 500 18 :.. Pccou: rig Services .. 8,333 TOTAL - - OFESSIONAL SERVICES 18,833 TOTA • OPER`TING EXPENSES 107,408 IV. CAPITAL EXPENDITURES 10 OFFICE EQUIPMENT PURCHASES 400 20Furn!ture & Fixtures``.: 4 TOTAL CAPITAL EXPENDITURES 400 TOTAL OPERATING BUDGET NV/. CAPITAL EXPENDITURES ` :_ 107,808 Excess( shortage) of Revenus over Expenses 337,130