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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #1317 Date: 11/03/2016 Commission Meeting Date: 01/12/2017 Requesting Department: Department of Police Sponsored By: District Impacted: All Type: Resolution Subject: Auth. Funds - County Court Stanby Prgm. Purpose of Item: It is respectfully recommended that the City Commission adopt the attached Resolution authorizing funding, in the amount of $172,486.24 for the Miami -Dade County Association of Chiefs of Police, Court Overtime Reduction Project. Funding is to be provided from the Police General Operating Fund, Account No. 00001.191501.534000.0000.00000 Background of Item: In an effort to contain rising overtime costs, the Miami -Dade County Association of Chiefs of Police, along with the State Attorney's Office, instituted the "Miami -Dade County Court Standby Program." This program has dramatically reduced court overtime costs for all law enforcement agencies. Since the program's implementation in 1997, our department has reduced overtime costs by 60%, from $2,077,958.00 (FY `97) to approximately $833,464.00 (FY 2015-16). The system uses administrative support personnel to ascertain officer, as well as victim and witness, availability, allowing the State Attorney's Office to plan accordingly. Officers are notified of being placed on a "standby" basis and will only be called when needed. All police departments in Miami -Dade County are required to continue to financially support this court overtime reduction program. Funds from participating law enforcement agencies are used to hire administrative support personnel necessary to implement the Miami -Dade County Court Standby Program. Law enforcement agencies are now billed based on the proportional utilization of the services from the participating law enforcement agencies as defined by the number of misdemeanor, traffic (including driving under the influence) and domestic violence court cases processed through the Richard E. Gerstein Justice Building (Miami -Dade County Courthouse) located at 1351 NW 12th Street. Budget Impact Analysis Item is an Expenditure Item is NOT Related to Revenue Item is NOT funded by Bonds Total Fiscal Impact: $172,486.24 General Account No: 00001.191501.534000.0000.00000 Department of Police Department of Police Department of Police Office of Management and Budget Office of Management and Budget City Manager's Office Legislative Division Office of the City Attorney Office of the City Attorney City Commission Office of the Mayor Office of the City Clerk Reviewed B Xiao-Wen Michelle Choi Ronald Papier Rodolfo Llanes Adine Cordero Christopher M Rose Daniel J. Alfonso Valentin J Alvarez Barnaby L. Min Victoria Mendez Nicole Ewan Mayor's Office City Clerk's Office Initial Police Review Completed Police Chief Review Completed Department Head Review Completed Budget Analyst Review Completed Budget Review Completed City Manager Review Completed Legislative Division Review Completed Deputy City Attorney Review Completed Approved as to Form and Correctness Meeting Completed Signed by the Mayor Completed Signed and Attested by the City Clerk Completed 11/07/2016 9:27 AM 11/07/2016 10:13 AM 11/09/2016 8:20 AM 11/09/2016 4:41 PM 11/18/2016 11:58 AM 11/28/2016 11:30 AM 12/21/2016 11:25 AM 12/21/2016 12:22 PM Completed 01/12/2017 9:00 AM 01/20/2017 4:36 PM 01/20/2017 4:59 PM City of Miami Legislation Resolution Enactment Number: R-17-0001 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 1317 Final Action Date:1/12/2017 A RESOLUTION OF THE MIAMI CITY COMMISSION AUTHORIZING THE ALLOCATION OF FUNDS, IN AN AMOUNT NOT TO EXCEED $172,486.24, FOR A ONE (1) YEAR PERIOD, TO THE MIAMI-DADE COUNTY ASSOCIATION OF CHIEFS OF POLICE, COUNTY COURT STANDBY PROGRAM; ALLOCATING FUNDS FROM THE DEPARTMENT OF POLICE GENERAL OPERATING BUDGET, ACCOUNT NO. 00001.191501.534000.0000.00000. WHEREAS, the City of Miami Police Department ("MPD"), like other police departments in Miami -Dade County, is facing increases in court overtime costs; and WHEREAS, the Miami -Dade County Association of Chiefs of Police ("Association") and the Miami -Dade County State Attorney's Office ("SAO") have implemented the County Court Standby Program ("Program") which employs administrative support personnel to notify crime victims, witnesses and officers when they are required to appear in criminal court, thereby reducing the number of times an officer makes a court appearance to find either the victim or the witnesses are absent and/or the proceeding is continued; and WHEREAS, since implementation of the Program, this system has greatly reduced the costs of overtime for court appearances for all local law enforcement agencies, including MPD; and WHEREAS, the agency members of the Association are billed based on the proportional utilization of the services from the participating law enforcement agencies, as determined by the number of misdemeanor cases processed through the Richard E. Gerstein Justice Building, located at 1351 Northwest 12th Street, Miami, Florida, as well as the misdemeanor domestic crimes cases processed at the Lawson E. Thomas Courthouse Center, located at 175 Northwest 1st Avenue, Miami, Florida; and WHEREAS, MPD's proportional share of expenses for its inclusion in the Program is $172,486.24; and WHEREAS, the funding will assist the Association and the SAO with expenses related to the employment of administrative support personnel necessary for the operation of the Program; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The allocation of funds, in an amount not to exceed $172,486.24, for a one (1) year period, for MPD's participation in the Program is authorized.' Section 3. Funds to be allocated from the Police General Operating Budget, Account No. 00001.191501.534000.0000.00000. Section 4. This Resolution shall become effective immediately upon adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: ndez, City Attor 12/23/2016 1 The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney including but not limited to those prescribed by applicable City Charter and City Code provisions. 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.