HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM
File ID: #1102
Date: 10/12/2016
Commission Meeting Date: 11/17/2016
Type: Resolution
Subject: ITB - Cherokee Enterprises, Inc.
Purpose of Item:
Requesting Department: Office of Capital
Improvements
Sponsored By:
District Impacted: District 1
The nature of this item is to establish a construction contract with Cherokee Enterprises,
Inc., ("Cherokee"), the sole responsive and responsible bidder, pursuant to Invitation to
Bid ("ITB") No. 15-16-037 for the Curtis Park Environmental Remediation Project — D1 -
Project No. B-40610, in the amount of $3,965,000.00 plus a ten percent (10%)
contingency, for a total contract amount not to exceed $4,361,500.00, allocating funds
from Capital Improvements Project No. B-40610.
Background of Item:
On August 9, 2016, the Procurement Department ("Procurement") issued ITB No. 15-
16-037 - Curtis Park Environmental Remediation Project — D1 - Project No. B-40610
(the "Project"). As required by the Procurement Code, the ITB was advertised and
issued online. On September 12, 2016, the City Clerk received one (1) bid in response
to the ITB. Cherokee is the sole responsive and responsible bidder for the Project
following the guidelines in the ITB. Capital Improvements Program ("CIP") concurs with
Procurement's recommendation (see Manager's Memorandum, attached).
Cherokee's total bid amount is $3,965,000.00, plus a ten percent (10%) owner
contingency for a total contract amount not to exceed $4,361,500.00.
Budget Impact Analysis
Item is NOT Related to Revenue
Item is an Expenditure
Item is NOT funded by Bonds
Total Fiscal Impact:
$4,361,500.00
Project No.: B-40610
Office of Capital Improvements
Office of Management and Budget
Office of Management and Budget
Department of Procurement
Department of Risk Management
Reviewed B
Jeovanny Rodriguez
Yvette Smith
Christopher M Rose
Lydia Osborne
Ann -Marie Sharpe
Department Head Review
Budget Analyst Review
Budger Review
Procurement Review
Risk Review
Completed
Completed
Completed
Completed
Completed
10/27/2016 12:58 PM
11/02/2016 11:17 AM
11/04/2016 6:32 PM
11/07/2016 8:30 AM
11/07/2016 10:00 AM
City Manager's Office Alberto N. Parjus Assistant City Manager Review Completed 11/07/2016 3:15 PM
Office of the City Attorney Valentin J Alvarez Legislative Division Review Completed 11/07/2016 6:41 PM
City Manager's Office Daniel J. Alfonso City Manager Review Completed 11/07/2016 8:06 PM
Office of the City Attorney Victoria Mendez Deputy Attorney Review Skipped 11/07/2016 6:41 PM
Office of the City Attorney Victoria Mendez Approved as to Form and Correctness Completed
City Commission Nicole Ewan Meeting Completed 11/17/2016 9:00 AM
Office of the Mayor Mayor's Office Signed by the Mayor Completed 11/23/2016 5:45 PM
Office of the City Clerk City Clerk's Office Signed and Attested by the City Clerk Completed 11/23/2016 6:09 PM
City of Miami
Legislation
Resolution
Enactment Number: R-16-0566
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 1102 Final Action Date:11/17/2016
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
ACCEPTING THE BID RECEIVED SEPTEMBER 12, 2016, PURSUANT TO
INVITATION TO BID ("ITB") NO. 15-16-037, FROM CHEROKEE ENTERPRISES, INC.,
THE SOLE RESPONSIVE AND RESPONSIBLE BIDDER, FOR THE CURTIS PARK
ENVIRONMENTAL REMEDIATION DISTRICT 1 PROJECT, IN THE AMOUNT OF
$3,965,000.00 FOR THE SCOPE OF WORK, PLUS A TEN PERCENT (10%) OWNER
CONTINGENCY AMOUNT OF $396,500.00, FOR A TOTAL NOT TO EXCEED
AWARD VALUE OF $4,361,500.00; ALLOCATING FUNDS FROM OFFICE OF
CAPITAL IMPROVEMENTS PROGRAM PROJECT NO. 40610; AUTHORIZING THE
CITY MANAGER TO EXECUTE AN AGREEMENT, IN SUBSTANTIALLY THE
ATTACHED FORM, CONSISTING OF THE ITB DOCUMENTS AND ATTACHMENTS,
AND TO NEGOTIATE AND EXECUTE ALL OTHER DOCUMENTS, INCLUDING
AMENDMENTS AND MODIFICATIONS TO SAID AGREEMENT, IN A FORM
ACCEPTABLE TO THE CITY ATTORNEY, FOR SAID PURPOSE.
WHEREAS, the Procurement Department ("Procurement") issued Invitation to Bid
("ITB") No. 15-16-037 for construction services for the Curtis Park Environmental Remediation
District 1 Project ("Project"); and
WHEREAS, one (1) bid was received by the Office of the City Clerk on September 12,
2016; and
WHEREAS, Procurement has determined Cherokee Enterprises, Inc. ("Cherokee") to be
the sole responsive and responsible bidder; and
WHEREAS, the Bid Security List indicates that Cherokee's bid was in the amount of
$3,965,000.00; and
WHEREAS, the City Manager requests authorization to execute a contract with
Cherokee in the amount of $3,965,000.00, plus a ten percent (10%) owner contingency amount
of $396,500.00, for a total not to exceed award value of $4,361,500.00; and
WHEREAS, funds in the amount of $4,361,500.00 are to be allocated from Office of
Capital Improvements ("OCI") Program Project No. 40610;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The bid received September 12, 2016, pursuant to ITB No. 15-16-037
from Cherokee, the sole responsive and responsible bidder, for the Project in the amount of
$3,965,000.00 for the scope of work, plus a ten percent (10%) owner contingency amount of
$396,500.00, for a total not to exceed award value of $4,361,500.00, is accepted, with funds
allocated from OCI Project No. 40610.
Section 3. The City Manager' is authorized to execute an agreement, in substantially
the attached form, consisting of the ITB documents and attachments, and to negotiate and
execute all other documents, including amendments and modifications to said agreement, in a
form acceptable to the City Attorney, for said purpose.
Section 4. This Resolution shall become effective immediately upon its adoption and
signature of the Mayor.2
APPROVED AS TO FORM AND CORRECTNESS:
ndez, Ginty Attor ey 1117/2016
1 The herein authorization is further subject to compliance with all regulations that may be imposed by the
City Attorney, including but not limited to those prescribed by applicable City Charter and City Code
provisions.
2 This Resolution shall become effective as specified herein unless vetoed by the Mayor within ten (10)
calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall
become effective immediately upon override of the veto by the City Commission.