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Home My WebLink AboutBack-Up DocumentsBUDGET NARRATIVE U.S. Department of Justice Office of Justice Programs FY 16 Body -Worn Camera Policy and Implementation Program City of Miami I. Budget Narrative Budget Narrative YEAR ONE BWC Program Implementation A. Equipment (Federal Request) $326,390 A total of $336,390 will be allocated for the Body Worn Camera project including the body worn cameras and the accompanying accessories for assembly and usage. A list of necessary budgetary items for this program include: • Three hundred and twenty (320 @ $399/each) camera devices with assembly ($127,680). The project will assign one camera per officer, and each camera will come equipped with a USB cable and mounting kit. This will allow officers to mount the camera on their bodies while on duty, and officers equipped with Body -Worn Cameras will provide an objective visual perspective of what is occurring around them. Body -worn cameras will allow officers to share their view and perspective of the interaction. • One hundred and seven (107 @ $35/each) camera docking station wall mounts ($3,745), one hundred and seven (107 @ $1495/each) docking stations ($159,965) and one (1) order of Ethernet cable drops ($25,000). The docking stations serve as the mechanism to upload videos, and the wall mounts provide for simple and secure uploading from the docking stations. This is a time and cost - saving measure as it will take away the need to burn footage onto CDs. The ethernet cable drops will be installed to handle additional communication needs. • Two (2) CCTV security cameras ($10,000). Miami police officers are spread among 4 police stations in their respective districts. A storage room to house the BWCs, docking stations, docking mounts and other corresponding equipment, will be prepared in each police station. Digital infrastructure will be strengthened and CCTV will be installed in each room to monitor BWC equipment/data. The security cameras will be placed in each storage room for the security and safety of the Body -Worn Cameras. Equipment (Non -Federal Request) $10,000 • Two (2) CCTV security cameras ($10,000). Miami police officers are spread among 4 police stations in their respective districts. A storage room to house the BWCs, docking stations, docking mounts and other corresponding equipment, will be prepared in each police station. Digital infrastructure will be strengthened and CCTV will be installed in each room to monitor BWC equipment/data. The City of Miami Budget Narrative BWC Program Implementation security cameras will be placed in each storage room for the security and safety of the Body -Worn. Cameras. B. Other Costs (Federal Request) $239,063 • Three hundred and twenty (320) licenses ($28,800) and one hundred and seven (107) warranty protections ($23,,112). Appropriate integration licensing is necessary for usage of each Body -Worn Camera, and because the cameras require docking stations which can serve as the mechanism to upload videos, an assurance plan is required in case the docking station needs to be replaced. First year, half of the cameras are expected to be deployed. • Two (2) bandwidth expansions ($96,000). In order to have enough capacity to upload Body -Worn Camera videos in a timely manner, MPD will increase its broadband capacity to 200 MB per second. This will avoid delays and/or system slowdowns, which will make uploading and transmitting video footage more efficient. • Three hundred and twenty (320) officers to be trained ($47,440). Six officers will attend a 5 hour training session totaling fifty-four (54) training sessions ($16,011). Two supervisors/officers will be conducting the 5 hour training at an average rate of $29.65/hr. This training will instruct front line officers about usage of the Body -Worn Cameras, and will increase officer accountability and transparency when the cameras deployed to the field. • Four (4) storage rooms will be reconfigured and rearranged ($20,000). These storage rooms will hold the Body -Worn Cameras securely in each MPD Police Precinct, This item will cover the cost of alteration and normal/ordinary rearrangement of space. • One (1) premium plus license/set-up fee ($7,700). Cost to set up BWC hardware and software equipment. Other Costs (Non -Federal Request) $310,660 • Three hundred and twenty (320) licenses for unlimited storage ($303,360) and. Unlimited data storage service will be purchased to manage a high volume of video footage. • One (1) premium plus license/set-up fee ($7,300). Cost to set up BWC hardware and software equipment. City of Miami Budget Narrative C. Travel (Federal Request) $3,000 BWC Program Implementation • Mandatory conference attendance for two (2) MPD staff ($3,000). The Project Manager and IT member of personnel from the Body -Worn Camera program will attend the mandatory conference to assist with the program implementation. D. Personnel (Non -Federal Request) $85,000 • Two (2) police officers ($50,000). These two police officers will be assigned staff from within MPD per shift allocating 50% of their time to BWC. Their duties with regards to the Body -Worn Camera project include distributing cameras, training, supervising redactions, controlling usage of equipment, troubleshooting issues including broken equipment and repairs. • Four (4) Public Service Aide (civilian personnel) ($35,000). It is estimated that the hiring process will take about nine months, therefore, they will work 25% of the first year). The civilian personnel will be required to assist with data management (review, access, storage, retention, redaction, and expungement of digital evidence) and to ensure timely compliance with FOIL requests and data distribution to cooperative agencies (District Attorney, defense counsel, labor organizations, the unified court system, other local law enforcement, and Federal Agencies) when appropriate. E. Fringe Benefits (Non -Federal Request) $50,543.42 • For two (2) police officers ($36,705). At a rate of 0.7341, for 50% of their time, based on a yearly salary of $50,000. Fringe benefits include MICA expense, pension allocation, health insurance, life insurance and worker's compensation per police officer compensation/benefits guidelines. • For four (4) Public Service Aides ($13,838.42) At a rate of 0.395 for 25% of their time, based on a yearly salary of $35,000 each. Fringe benefits include FICA/MICA expense, pension allocation and health insurance per civilian personnel compensation guidelines. City of Miami II. Budget Summary -Year One Budget Narrative A. Equipment $336,390 B. Other Costs $549,723 C. Travel $3,000 D. Personnel $85,000 E. Fringe Benefits $50,543.42 TOTAL PROJECT COSTS -Year One Federal Request: $568,453 Non -Federal Amount: $456,203.42 Total Project Cost: $1,024,656.42 BWC Program Implementation YEAR TWO I. Budget Narrative A. Equipment (Federal Request) $127,680 A total of $127,680 will be allocated for the Body Worn Camera project including the body worn cameras and the accompanying accessories for assembly and usage. A list of necessary budgetary items for this program include: • Three hundred and twenty (320 @ $399/each)) camera devices with assembly ($127,680). The project will assign one camera per officer, and each camera will come equipped with a USB cable and mounting kit. This will allow officers to mount the camera on their bodies while on duty, and officers equipped with Body -Worn Cameras will provide an objective visual perspective of what is occurring around them. Body -worn cameras will allow officers to share their view and perspective of the interaction. B. Other Costs (Federal Request) $143,867 • Six hundred and forty (640) licenses ($57,600), one hundred and seven (107) warranty protections ($23,112). Appropriate integration licensing is necessary for usage of each Body -Worn Camera, and because the cameras require docking stations which can serve as the mechanism to upload videos, an assurance plan is City of Miami Budget Narrative BWC Program Implementation required in case the docking station needs to be replaced. In the second year, all cameras are expected to be deployed. • Three hundred and twenty (320) officers to be trained ($47,440) and fifty-three (53) training sessions ($15,715). Six officers will attend a 5 hour training session totaling fifty-three (53) training sessions. Two supervisors/officers will be conducting the 5 hour training at an average rate of $29.65ihr. This training will instruct front line officers about usage of the Body -Worn Cameras, and will increase officer accountability and transparency when the cameras deployed to the field. Other Costs (Non -Federal Request) $702,720 • Six hundred and forty (640) licenses for unlimited storage ($606,720). Unlimited data storage service will be purchased to manage a high volume of video footage. • Two (2) bandwidth expansions ($96,000). In order to have enough capacity to upload Body -Worn Camera videos in a timely manner, MPD will increase its broadband capacity to 200 MB per second. This will avoid delays and/or system slowdowns, which will make uploading and transmitting video footage more efficient. This is a yearly cost. C. Personnel (Federal Request) $120,000 • Two (2) police officers ($50,000). These two police officers will be assigned staff from within MPD per shift allocating 50% of then time to BWC. Their duties with regards to the Body -Worn Camera project include distributing cameras, supervising redactions, controlling usage of equipment, troubleshooting issues including broken equipment and repairs. • Two (2) Public Service Aide (civilian personnel) ($35,000/each). The civilian personnel will be required to assist with data management (review, access, storage, retention, redaction, and expungement of digital evidence) and to ensure timely compliance with FOIL requests and data distribution to cooperative agencies (District Attorney, defense counsel, labor organizations, the unified court system, other local law enforcement, and Federal Agencies) when appropriate. Personnel (Non -Federal Request) $70,000 • Two (2) Public Service Aide (civilian personnel) ($35,000/each). The civilian personnel will be required to assist with data management (review, access, storage, retention, redaction, and expungement of digital evidence) and to ensure City of Miami Budget Narrative BWC Program Implementation timely compliance with FOIL requests and data distribution to cooperative agencies (District Attorney, defense counsel, labor organizations, the unified court system, other local law enforcement, and Federal Agencies) when appropriate. D. Fringe Benefits (Non -Federal Request) $91,991.58 • For two (2) police officers ($36,705). At a rate of 0.7341, for 50% of their tinge, based on a yearly salary of $50,000. Fringe benefits include MICA expense, pension allocation, health insurance, life insurance and worker's compensation per police officer compensation/benefits guidelines, • For four (4) Public Service Aides ($55,286.58). At a rate of 0.395 based on a yearly salary of $35,000 each, Fringe benefits include FICA/MICA expense, pension allocation and health insurance per civilian personnel compensation guidelines. II. Budget Summary -Year Two A. Equipment: B. Other Costs: C. Personnel: D, Fringe Benefits: $127,680 $846,587 $190,000 $91,991.58* TOTAL PROJECT COSTS -Year Two Federal Request: $391,547 Non -Federal Amount: $864,711.58 Total Project Cost: $1,256,258.58 *Note: Rounding formula in Budget Detail Worksheet results in a $69.10 difference in actual vs. computed Fringe Benefits total for PSAs. Fringe benefit total adjusted to worksheet.) PROGRAM NARRATIVE U.S. Department of Justice Office of Justice Programs FY 16 Body -Worn Camera Policy and Implementation Program City of Miami Program Narrative BWC Program Implementation STATEMENT OF PROBLEM In the last few years, high profile police use of force incidents in New York, Philadelphia, South Carolina and Missouri have placed police departments under greater scrutiny in the national news media and ignited a public demand for police reforms. The events that sparked outrage and protest were all captured on video by citizens who were in the area as the incident occurred via camera, smartphone, iPads and/or other devices. The prevalence of social media, news media and video footage captured by citizens has necessitated the need for law enforcement agencies to respond with greater accountability, transparency and urgency to improve relations with the public. The City of Miami (City) has not been immune from controversy and criticism. Following the killing of seven black men by police officers over an eight month period (2010-2011), the Mayor of Miami requested that the U. S Department of Justice (DOJ) conduct an investigation of the Miami Police Department (MPD) regarding the use of force, resulting in DOJ issuing a report (July 2013) finding that MPD had a "pattern or practice" of excessive force. In 2016, the DOJ reached a settlement agreement with MPD closing the 2013 investigation. Per the DOJ's findings, the following measurements are being implemented to minimize officer - involved shootings: • enhanced supervision of front-line officers; • enhanced training, including de-escalation training; • iinprovements to internal investigations of officer -involved shootings; • a more stringent mechanism under which a shooting officer's return to work is authorized; • a mechanism to ensure community participation in the monitoring process. The MPD's past events, a nationwide outcry for reforms and the DOJ's findings, establish the necessity for MPD to take advantage of the benefits of Body -Worn Cameras (BWCs). The BWC program will assist MPD in applying the DOJ' s suggested measurements. BWCs will be incorporated as part of a larger initiative to improve transparency, accountability and advance public safety for law enforcement officers and the communities they serve. Page x of zo City of Miami Program Narrative BWC Program Implementation MPD is planning to incrementally institute 640 body cameras over a two (2) year period to equip and properly train all patrol officers who regularly interact with the public. Four areas that can be impacted and improved with the use of BWC technology have been identified. These areas are complaints, arrests, training and lawsuits/informing adjudication. Complaints/Uses of Force: During 2014, the Internal Affairs Section received 497 complaints against police officers. These complaints range from discourtesy to abusive treatment. In 2015, MPD received a total of 418 complaints, a decrease of 15.9%. The following is a breakdown of complaints received in 2015: Improper Procedure: 133 False Arrest: 12 Abusive Treatment: 50 Misconduct: 11 Neglect of Duty.: 44 Damaged Property: 6 ' Discourtesy: 134 Harassment: 7 Missing Property: 21 While a 15.9% drop in complaints is a positive step, MPD desires to make bigger strides in enhancing interactions with the public and identifying and correcting internal agency impediments. An interim report of the 2015 President's Task Force on 21 st Century Policing, pointed out that the use of BWCs can significantly reduce both officer use of force events and complaints against officers. They found that the officers wearing cameras had 87.5% fewer incidents of use of force and 59% fewer complaints than the officers not wearing the cameras, According to the Community Oriented Policing Services (COPS) report for BWC implementation, many agencies have found that cameras increase the professionalism of police officers and that having video footage of an encounter also discourages people from filing unsubstantiated complaints. Digital media will enable both MPD and the State Attorney to fully review incidents to determine if departmental policy was followed and state statutes were adhered to. Arrests: In 2015, MPD made a total of 25,618 arrests and in 2014, it made 29,208 total apprehensions. Arrests in general can be volatile and dangerous situations for both, the police Page 2 of 20 City of Miami Program Narrative BWC Program Implementation officer and the subject. Based on experiences in Oakland and Rialto, California and other police departments, the use of BWC can influence the way the public reacts to police and may mitigate potentially dangerous situations. Subjects who would ordinarily be hostile may now become more cooperative knowing that they are on camera and that footage can serve as evidence against them. Anytime an arrest situation can be defused, it reduces the probability for a use of force and that a citizen, arrestee or officer is injured. Individuals who are arrested will have the added assurance that their civil rights will be protected, that every action the officer takes will be recorded, and that they will have a record they can use to contest the action and provide a defense in court. Trainin': In 2015, MPD acquired 100 BWCs for the purpose of testing cameras and products. 73 of these cameras are currently being used to equip selected units. MPD also uses these BWCs to critique academy training scenarios. MPD would like to expand the use of cameras as a tool to improve police response to critical incidents where there is a chance deadly force may be used. Training scenarios can be used to teach officers methods to deescalate situations and identify better practices for resolving encounters. BWCs can also provide a training and disciplinary tool for officers who have been identified by Internal Affairs as having repeat citizen complaints. MPD's Departmental Order contains core information regarding policing, procedures and state laws. It also contains BWC policy derived from MPD's testing of the cameras currently in use. As the Departmental Order is amended to include a comprehensive BWC policy, the manual will be revised to include expanded protocols which will address proper handling of equipment, when to record, privacy and legal issues, data tagging, uploading video/audio, data storage and retention. Officers equipped with a BWC must first undergo a five (5) hour training course before being deployed onto the field. Follow-up training and refresher courses will also be periodically scheduled. Page 3 of 20 City of Miami Program Narrative BWC Program Implementation Reducing Lawsuits and Infor^rninzAdjudication: In lawsuits involving deadly force, judgments can run into the millions, costing city taxpayers as well as the City, while damaging the MPD's reputation. In Phoenix, Arizona, complaints against officers who wore BWC's declined by 23%, compared to a 10.6% increase among comparison officers. MPD is confident that utilizing BWCs will compel officers to exercise more restraint and better judgment, thereby reducing the number of lawsuits due to use -of -force and other infractions. Video evidence can also work in an officer's defense. For example, footage may show that an officer in question did follow proper procedure in deescalating an encounter with a citizen, thereby exonerating the officer of wrongdoing. Utilizing Digital Multimedia Evidence (DME) also serves to help inform adjudication. Video evidence greatly impacts the legal proceedings by assisting in speeding up the process and permitting for more effective investigation and prosecution of cases. Footage provided for an incident can give an objective perspective of the events. Several police departments have reported that for cases of domestic violence, BWC's can provide essential evidence for the prosecution even when the victim is reluctant to participate. Additionally, video evidence may encourage more defendants to enter into plea negotiations or the court process may be shortened, decreasing court costs and time. City of Miami Dernojr^aphics: Miami is a dense urban area of nearly 36 square miles with a population of 430,332 as of 2014 U.S. Census estimates. The City has a population makeup of 69% Hispanic, 20% African American, and 11% White/Other. Miami has the 3rd lowest median income and is ranked 6th in poverty in the U.S., with 29% of its residents living below the poverty line. Per the US Census and the Juvenile Justice Department, Miami has 16% of children ages 12- 17 that have already been convicted of a crime. 70% of residents speak a language other than English at home and 30% do not possess a high school diploma. Page 4 of zo City of Miami Program Narrative BWC Program Implementation Partnerships: MPD has met with and discussed our BWC Policy and grant application with the State Attorney's Office which is in full support of the project and is working with us to further develop our policies and explore how we can coordinate the use of evidence. In conjunction with other Miami -Dade County (County) police departments, MPD participates in a quarterly Police Body Camera meeting with the County State's Attorney Office. Attached is an agenda from the last meeting in April 2015, outlining the issues discussed. Regarding community engagement, MPD has garnered the support of the City's Community Relations Board (CRB). The CRB's mission is to foster mutual understanding, tolerance and respect among all economic, social, religious and ethnic groups within the City. The CRB will partner with MPD to obtain feedback in regards to the BWC program from the public and other community stakeholders, such as the NAACP and ACLU. The Letter of Intent (LOI) encompassing this relationship provides for regular meetings on a minimum quarterly basis to obtain input and review progress and outcomes, while maintaining a community prospective. MPD is also in discussions with Florida International University (FIU) to create an academic partnership with their Public Administration Program to evaluate the effectiveness of the BWC program. Policy development: MPD has a BWC policy that was developed during the product testing phase of 100 BWCs, which has given us insights such as the type of camera best -suited for the program, data storage needs, and optimum camera placement. Currently, 73 officers have been assigned use of the BWCs. The present policy is being revised and expanded in light of a review conducted by the State Attorney's Office. While MPD has a Departmental Order that contains procedural guidance on BWC usage, MPD has not yet issued a Standard Operating Procedure (SOP) for the operation of the BWC. This will be addressed during the grant period. The SOP will be developed Page 5 of 20 City of Miami Program Narrative BWC Program Implementation by the Unit Commander of the Office of Emergency Management (OEM)/BWC Detail, which is responsible for overseeing the department's BWC implementation. New policies are presented to the Policy Review Committee (PRC) which is made up of the Chief of Police and Senior Staff Members. Policies that are approved are forwarded to our Professional Compliance Unit to ensure compliance with Committee on Accreditation for Law Enforcement (CALL A) standards, The policy is then submitted by the Police Legal Advisor to the City's Civilian Investigative Panel who has 30 days to review the policy and accept or recommend changes. In developing policy, MPD will take into account considerations such as: • determining when to record an event and officer discretion; • privacy issues, including public records requests and release of DME evidence; • legal liabilities; • data storage and retention policies; • reviewing and refining use -of force protocols; • internal auditing procedures; • training. Policy will have to take into account state law for public records exemptions for the release of body camera video/audio taken at hospitals, schools or any place that a reasonable person would expect to be private, the release of recordings of juveniles and sets a minimum retention period of 90 days. Azencv Sworn Personnel: • 1,322 (Total Sworn Officers) • 640 (Total Patrol Officers; approximately 80 sergeants are not included in this figure) • 640 (Total Officers receiving cameras) • 73 (selected units equipped with BWCs from testing and evaluation phase) PROJECT DESIGN AND IMPLEMENTATION The purpose of the MPD BWC Program is to develop an implementation plan and strategies for the use of the equipment, and the proper management and usage of the information recorded, once it is deployed to the field. Specifically, MPD is proposing to procure 640 BWCs Page6of2o City of Miami Program Narrative BWC Program Implementation and incrementally train and outfit all field officers over a two-year period in an effort to improve transparency, accountability, credibility and work as part of a larger initiative to reduce officer involved shootings per the DOJ's recommended measures. To ensure a complete understanding of best practices and state laws, officers will undergo a five -hour training session before being deployed in the field with a BWC. An overview of state and local laws governing privacy, evidence and public disclosure will be included in the training. MPD will develop its policy to address key issues such as privacy, operational procedures, tracking mechanisms, recording, uploading and retention protocols, as well as the concerns of police officers and members of the community. MPD seeks to develop a problem -solving approach in addressing potential issues such as privacy concerns, civil rights, legal liabilities, domestic violence, juvenile delinquency, and victim groups. The overall acceptance of the use of the cameras from the local population and police officers is critical to the success of the BWC program. Therefore, MPD will collaborate with the DOJ, the State Attorney's Office and the CRB which will outreach to other community and justice stakeholders and the general public to promote understanding of the program and policies. MPD will seek feedback from community organizations and the legal community to develop well - designed policies and implement an effective program. MPD will engage its police force thus officers will learn how BWC's can benefit them and be given the opportunity to provide feedback for policy development. MPD will also provide community demonstrations on the technology. Objectives: BWC's are an important tool and technology that can be integrated as part of MPD'sproblem-solving and community engagement strategy. The BWC program is focused on achievingthe following objectives: OBJECTIVE PERFORMANCE MEASURES(S) STRATEGIES Improve transparency and accountability in encounters between police and the public by Percent of eligible officers wearing BWC - Schedule and offer training during all shifts to ensure all Page 7 of zo City of Miami Program Narrative BWC Program Implementation deploying body -worn cameras and train law enforcement personnel on appropriate BWC privacy policies and operational procedures • Develop a comprehensive training including best practices, protocols, overview of laws, procedures for operating equipment, safeguarding data, and all other matters included in training manuals. Percent of law enforcement officers trained on the BWC policies and procedures including usage and management. officers can attend a complete training session. - Offer scenario based exercises to replicate real life situations, - Assign BWC to all uniform patrol officers once mandatory training is completed. - Develop a refresher course and follow-up training schedule. Establish privacy policies and operational procedures governing BWC that are transparent, accessible to the public and address BWC issues involving legal liabilities, civil rights, domestic violence, juvenile groups and victim's group. • Develop policies taking into consideration privacy, the concerns offront line officers, expectations thatBWCs create and how their use affect the public 's privacy rights. Implement of a BWC program developed in a planned and phased approach that first achieves broad stakeholder, local political leadership, community engagement and then leverages partnership input to address policy, training, deployment and ultimately procurement related requirements. • Identify critical partners committed to attend meetings, review and provide input regarding policies & procedures and make recommendationsfor the Number of new policies developed that address key BWC policy and procedures areas. Percent decrease in number of: -Citizen-officer complaints -Substantiated citizen -officer complaints -Use of force reports filed -Police involved shootings Implement program in accordance to grant guidelines, best practices and implementation timeline. - Develop policies that create a balance between privacy considerations and, with the need for transparency of police operations, accurate documentation, and evidence collection. - Develop a framework for using BWC that maintains public confidence in the integrity of the video/audio recordings. - Ensure community organizations, legal advisors and police officers are involved in the development of policies and procedures. - Communicate public disclosure policies to the community before the BWC program is deployed. Meet with partners quarterly to promote understanding of BWC program, -Seek input for policy/protocol development and strategies to communicate program goals to the community. Page8of2o City of Miami Program Narrative BWC Program implementation improvement of the BWC program. PROJECT DESIGN MPD's BWC program aims at incorporating this technology to enhance policing services and improve relations with the community and the public in general. The policy recommendation listed in the COPS report will be evaluated and included in the development of policies and practices for this program. Officers equipped with BWCs will provide an objective visual perspective of what is occurring around them. They will allow officers to share their view and perspective of the interaction. The program will outfit each of the 640 police officers assigned to patrolling our City over a 24-month period. MPD's Office of Emergency Management and Homeland Security (OEM)/BWC Detail will be responsible for the rollout. The project will be directed by Unit Commander, Lt. Armando Rojas, a 27-year veteran, who will allocate 50% of his time as the Project Manager (PM), to ensure the successful implementation of this grant, timely coordination of meetings with stakeholders, and development of training, policies and procedures. Lt. Rojas (PM) will oversee the BWC Detail which will consist of one sergeant, two (2) BWC trained police officers and four (4) Public Service Aides (PSAs). Sergeant Bondarenko has been involved in the BWC pilot program and will ensure that the day to day operations such as equipment deployment & utilization, training and policy dissemination is executed as planned. Two (2) PSAs will be assigned per shift and will be responsible of responding to public records requests (anticipated to will increase as people learn about the BWC program) and for the enhancement and redaction of video footage. The assigned police staff (one per shift) will allocate 50% of their time to the BWC Detail and supervise the work of the PSAs. Officers will review all redactions to ensure adherence to corresponding laws before approving them for upload and submission. Their other duties include distribution of Page 9 of zo City of Miami Program Narrative BWC Program Implementation cameras and equipment, addressing and identifying technical concerns, repairing damaged equipment and monitoring the security of BWCs. MPD officers are spread among 4 police stations in their respective districts. A storage room to house the BWCs, docking stations, docking mounts and other corresponding equipment, will be prepared in each police station. Digital infrastructure will be strengthened and CCTV will be installed in each room to monitor BWC equipment/data. To have enough capacity to upload BWC videos in a timely manner, MPD will increase its broadband capacity to 200 MB per second and telephone/cable drops will be installed to handle additional communication needs. Because of the large scope of the implementation, unlimited data storage service will be purchased to manage a high volume of video footage. An integration package will be utilized for simple and secure uploading from the docking station. This will be a time and cost -saving measure as it will take away the need to burn footage onto CDs. Because the docking stations also serve as the mechanism to upload videos, an assurance plan will be purchased in case a docking station needs to be replaced. MPD understands these programs have helped other agencies strengthen accountability and transparency in their departments since they provide for first -person perspective and a more complete chain of evidence. Considerations for implementation: MPD takes into account the following matters prior and during the BWC program development and implementation: a. Privacy considerations: MPD will take into account the potential effects BWCs may have on a citizen's privacy and civil rights, as well as how it might affect an individual's willingness to give an officer information. Laws, transparency, procedures and practices governing the use of BWC all come into play when launching this program. Therefore, MPD will also explore when officers Page io of 20 City of Miami Program Narrative BWC Program Implementation should be recording and/or, have discretion to turn off the equipment and when to disclose that they are recording an interaction. Data storage, retention and public disclosure options will be considered in the framework of protecting privacy and evidence, such as adopting shorter retention periods for non -evidentiary video that does not provide utility in closing a case, but is taking up costly storage space. Just as important is the need to preserve digital media from serious crimes and ensure there are contingencies for backup of critical data. To protect the integrity of the data, the BWC program will consult with the State Attorney's Office, prosecutors and legal advisors to provide feedback as to whether data storage policies and practices are in compliance with relevant laws and adequately preserve evidentiary chain of custody. Policies will address procedures for uploading, saving, tagging, storing and the request and release of BWC data. Only a selected number of designated individuals will be authorized to access data and an audit trail will be maintained to uphold the chain of evidence. Our retention policy will clearly describe the time limits and conditions for keeping or destroying stored evidentiary and non -evidentiary. footage. Purging procedures will be established to clearly delineate as to who, what, when and how these tasks can be completed. b. Community Relationships: Relationships with the residents are vital for the success of MPD and their community policing efforts. MPD values its relationship with its residents and seeks to ensure the public has a full understanding of the goals and objectives of the BWC program. It will take into consideration how cameras may affect the casual conversations that are essential to building relationships within the community. To accomplish this, MPD will meet with the CRB to gather feedback and input as established in the LOI during all phases of implementation. Page n of 20 City of Miami Program Narrative BWC Program Implementation Community meetings will be held in each of the City's twelve (12) Neighborhood Enhancement Team (NET) areas before the rollout of the BWC program along with a public information campaign to promote transparency. The campaign will include press announcements of grant award by the Chief of Police, use of our website, the City's cable channel and social media to publicize the program and policies. MPD will also offer BWC equipment demonstrations to engage the public, business community and foster communication on the program benefits and challenges. c. Officer's Concerns: The support of the front line officers who will be wearing the cameras is imperative for the success of this program. There is a concern that cameras may erode the trust between officers and supervisors, as officers worry that footage will be used to negatively scrutinize their every move. Other concerns are more practical, such as whether adding new equipment will be overly taxing. To ensure officer buy -in to the program, MPD will emphasize how BWCs are useful tools that will help officers perform their duties and give them a voice in policy formation. Each officer will attend an initial five (5) hour course of instruction that will clearly communicate to the officers that the BWC is an efficiency tool providing them with multiple benefits. This will be supported by ongoing training. Officers will view BWCs as a technology that provides accurate digital evidence that can aid in external and internal investigations and lead to the successful prosecution of cases. They will appreciate BWCs as a source of protection against baseless complaints. During the implementation of the program officers will also have the opportunity to provide feedback which will be used to make adjustments to policy. d. Managing Expectations: As stated in the COPS report, as more agencies employ BWCs, courts, arbitrators and the public have a growing expectation that all officers should have footage Page 12 of 20 City of Miami Program Narrative BWC Program Implementation of everything that happens while on duty. Because there will be operational challenges in using the equipment and privacy issues to consider, MPD will work with its partners to ensure expectations regarding the BWC program are realistic. Situations may arise where the video image does not clearly capture an incident due to technical obstacles. There will also be incidents, where officers are not allowed to record per state public record law. These types of issues will be discussed with the community, the State Attorney's Office and our staff to make certain citizens will have practical expectations of BWC usage. Implementation Plan MPD will implement the deployment of the BWC program in two phases to ensure compliance with this grant and achievement of its goals and objectives. Many of these activities and task will happen concurrently and tasks will overlap to ensure program is fully implemented in the 24-month timeframe. A detailed timeline of the events is included as an attachment Project Timeline. Major milestones and deliverables for implementation are described below. Months 1-4: ✓ MPD receives grant award notification and the resolution for grant acceptance is submitted to City of Miami Commission. The grant award and implementation of the BWC program will be announced via press conference. MPD commences quarterly meetings with the Community Relations Board (CRB) and the Office of the State Attorney, respectively. ✓ Revisions are submitted and approved for the BWC Departmental Order, at which point MPD will assess and develop the Standard Operating Procedure (SOP) for the BWC Program. • The procurement process begins with a review of operating requirements for the BWCs, then an RFP will be issued for the selection of a vendor. City will also identify existing national/state/local BWC purchasing agreements for piggybacking to determine if they provide better pricing structure. ✓ The recruitment and staffmg process for the BWC Program is initiated. The Project Manager and a selected staff member attend the annual National BWC PIP Conference Meeting. Page 13 of 20 City of Miami Program Narrative BWC Program Implementation ✓ The BWC Communications Strategy is discussed and developed to include community engagement, social media, press media, internet, TV, a community meetings schedule and public postings of BWC program and policies. Months 5-8: ✓ The BWC Communications Strategy is launched with a series of information and demonstration meetings for the public, business community, CRB, community and justice stakeholders, the media, elected officials and City administration. ✓ Community outreach meetings will be held in all 12 Neighborhood Enhancement Team (NET) areas of the City. Months 9-12: ✓ The infrastructure for the BWC Program is implemented to include installation of communication lines, increased bandwidth and set up of storage rooms for BWC and CCTV equipment. ✓ The 320 BWC's for Year One deployment are purchased as well as corresponding accessories and software. ✓ BWC and CCTV equipment are installed in storage rooms. ✓ Training is conducted for approximately 320 patrol officers. Year One deployment of BWC patrol officers begins. Months 13-24: ✓ The infrastructure and methods of distributing and storing BWCs and docking stations will be appraised and re -assessed. MPD will receive the final 320 BWCs and deliver mandatory training of the next wave of 320 patrol officers to be equipped with BWCs. MPD will have 640 front-line officers with BWCs deployed in the field at end of grant project period. ✓ The SOP will undergo a review to examine whether any revisions need to be made to BWC policy in an effort to continue observing best practices. CAPABILITIES AND COMPETENCIES To provide efficient service delivery to the public, the Miami Police Department has been rapidly moving toward "paperless" digital organization. At present the department utilizes the following electronic programs and applications: Page 14 of 20 City of Miami Program Narrative BWC Program Implementation Program/Application Description e-Notify Provides electronic scheduling, notification, & receipt of subpoenas. Electronic A- Form Field generated electronic Arrest Form and Arrest data base. E-Ticket Electronic issuance of traffic summons. Field Based Reporting System (FBR) Electronic incident reports written on laptops. Police Staffer Daily electronic schedules for all Patrol staffing. Crystal Program Provides access to incident reports and crime data. TraCS Program Crash reports are written and submitted to the State electronically. Crime view Web Provides crime mapping by crime, location, time, date and frequency with links to access specific incidents. Computer Aided Dispatch (CAD) Displays call dispatch and officer data, calls and incident status and Part I crone statistics by geographic area. Electronic Worksheet Patrol Personnel enter & submit daily activities on worksheets populated by CAD information. Extra Duty Ennployment Tracking System Electronic listing and sign up for off -duty employment. Listing of officers previous jobs is listed. Departmental Orders Policy & Procedures can be accessed online. Blue Team Detailed electronic reporting of all uses of force. MPD's Office of Emergency Management and Homeland Security (OEM)/BWC Detail will be responsible for the implementation ofthe BWC Program. This unit is currently staffed by Lt. Rojas (PM), one police sergeant and two police officers. The unit handles all operational plans and on -scene support for natural and man-made disasters including Hurricanes, civil disturbances, and acts of terrorism. Additionally, this department is responsible for civil disturbance training (Field Force Training) for the entire department. The team is comprised of certified instructors with a vast knowledge of creating and executing comprehensive training for MPD field officers. Their collective knowledge and experience of OEM/BWC Detail members in regards to implementing technological innovations into police procedure makes it the ideal department to oversee the BWC program. OEM operates the following programs: Page 15 of 20 City of Miami Program Narrative BWC Program Implementation • License Plate Reader (LPR) - The detail operates four (4) LPR vehicles capable of reading license plates in four directions while simultaneously providing registration and driver information. The unit also has stationary units that are deployed in heavily traffic areas. • Closed Circuit Television (CCTV): CCTV is a component of the Virtual Policing Detail and is comprised of 30 wireless cameras in a central corridor of the City. • Mobile Command Post Vehicle: This vehicle is a self-contained command center. • Body Worn Camera Pilot Program: Currently, this is in its testing phase of cameras andproducts to learn what will best work with MPD's goals. Data gathered will inform storage and retention policies, camera placement and technological requirements for cameras and corresponding accessories. • Shotsnotter: Shotspotter locates shots fired through GPS signal devices. Below is a shortsummary of each unit members' police experience who will be working directly in the implementation of the BWC program. Lieutenant Armando Rojas has been in the force for over 27 years and currently oversees the OEM as its Commander. He has previously commanded and supervised the Traffic Enforcement Unit, the Problem Solving Team Detail, and Special Events Unit and has worked in uniform patrol in the Field. Operations Division program. Lt. Rojas is a certified police instructor. Sergeant Norbert Bondarenko supervises the OEM and has worked for the police department for 25 years. Sgt. Bondarenko has been a supervisor in uniform patrol and a Field Training Supervisor (FTO). He has also worked as an investigator in the Special Victims Unit, the Domestic Violence Unit, and Violent Crimes Unit and as a supervisor in the Internal Affairs Unit. Sgt. Bondarenko is also Crisis Intervention Team (CIT) certified to deal with subjects afflicted by mental illness or persons involved in crisis situations. He also supervises the current BWC pilot program. Sgt. Bondarenko is a certified police instructor. Officer Alejandro Gutierrez is assigned to the OEM and has eight years of law enforcement experience. He is tasked with the control and operation of the unit's technical equipment including the Mobile Command Post Vehicle, the License Plate Readers (LPR), the BWC pilot program and Page 16 of zo City of Miami Program Narrative BWC Program Implementation the CCTV program (Virtual Policing), Officer Gutierrez manages the security access to all MPD facilities utilizing security software. His previous assignments include the Field Operations Division, the Gang Unit and the Problem Solving Team detail (PST), Officer Jorge Agrait has seven years of law enforcement experience and is assigned to the OEM. His was previously assigned to Field Operation Division in uniformed patrol and the Problem Solving Team (PST), Officer Agrait is also trained in CCTV operations, Shotspotter, License Plate Reader (LPR) operations and Facility Management security software. Officer Agrait is a member of the Technical Support Detail (TSD) which provides support to patrol units during critical events and is also responsible for training the entire department on Field Force operations which are critical during department wide mobilizations. Officer Agrait is a US Army veteran and certified trainer. Policy Development and Implementation As a quality assurance measure, all of our policies are reviewed by staff, submitted to the City's Civilian Investigative Panel (CIP) for review and given final approval by the Chief of Police before dissemination. Furthermore, our policies must be in compliance with CALEA standards. In August of 2014, a BWC policy was created for the BWCs, MPD acquired for the testing of cameras and products. Because BWC technology is relatively new, we have discovered there are further refinements needed in relation to our policy based on our observations as well as from policies reviewed from other police departments. Our communications plan for the BWC program will include the notification of departmental members of the purpose, plan, goals and objectives for BWC program through our bi-weekly Official Bulletin and centralized roll calls for each shift during which the program will be discussed and questions answered. The supervisor and officers assigned to the Office of Page 17 of 20 City of Miami Program Narrative BWC Program Implementation Emergency Management will attend several roll calls on all shifts to introduce, discuss and answer questions on the program. Technology Capabilities and System Implementation MPD maintains its own IT and network infrastructure including developing system requirements, initiating procurement process, and the deployment, support, and maintenance of all deployed systems. MPD implements industry best practices regarding project management, information management and data security. The IT Section/Computer Support Detail consists of one (1) sergeant, one (1) officer and (4) four technicians to handle all tasks needed to configure, deploy, maintain, and troubleshoot all mobile technology in the MPD. Previous Law Enforcement Initiatives One of the largest law enforcement initiatives MPD has been involved in has been the Community Policing Program, Community Policing began in 1992, with MPD dividing the City into 12 Neighborhood Enhancement Team (NET) Areas with the focus on bringing city government closer to the people. Each area is assigned two (2) Neighborhood Enhancement Officers (NRO) tasked with providing personalized service and problem solving to the citizens and business community. The NROs worked closely with city code enforcement, sanitation and zoning officials to address not only crime but, quality of life concerns. NROs also partner with citizens, city, county and state government, social services, homeowners, condo associations and non-profit organizations. MPD attributes much of its 10 year decline in Part I Crimes from a high of 29,208 in 2014 to a low of 25,618 in 2015, to its emphasis on a philosophy of community policing. The second large scale project that was undertaken with community stakeholders was the opening of the Miami Police Academy (Academy) in 2009. It has since held 31 academy classes for approximately 775 police recruits and 6 classes for Public Service Aides (PSAs), graduating Page i8 of 20 City of Miami Program Narrative BWC Program Implementation approximately 72 PSAs who perform as non -sworn personnel. The Academy and Miami Police Training center share their state of the art facility with the Law Enforcement Officers Memorial High School as part of a unique partnership with the School Board of Miami Dade County, The community has strongly supported this project due to the educational and employment opportunities it offers its students. Mobile Technology Deployment As of June 2015, the MPD's computer support detail has successfully deployed and assigned approximately seven -hundred (700) mobile laptops to police officers. In addition, the Detective Unit is equipped with one -hundred fifty (150) computer tablets. By the end of 2015, seven hundred and seventy-five (775) electronic printers for citations and traffic related violations were upgraded and/or deployed to police officers, Two -hundred (200) new desktop computers have been installed throughout the department between 2015 and 2016. Community and Stakeholder Collaboration & Commitment The Community Relations Board, which is comprised of 13 volunteer members who all have a background of civic excellence, has executed a Letter of Intent (LOI) with The City of Miami to help develop and implement our BWC program. The State Attorney's Office in the Eleventh Judicial Circuit of Florida has submitted an LOI in support of our BWC program, Additionally, the State Attorney's office is meeting with MPD and other County police departments on a quarterly basis to discuss all BWC aspects, PROGRAM CONTINUITY MPD's plan for program sustainability will be: ➢ Continued funding by MPD via the General Fund when the grant period is over; • Periodic revision and updates to BWC policies and practices; ➢ On -going training for police officers; ➢ Consistent meetings with community stakeholders, CRB, and the State's Attorney Office and participating local police departments; • Maintenance of program measures and reports. Page sg of zo City of Miami Program Narrative BWC Program Implementation PLAN FOR COLLECTING DATA Thc responsibility for data collection will fall under the purview of the Office of Emergency Management (OEM)/Body-Worn Camera Detail, Unit Commander/Project Manager, supervisors and assigned officers. Data on how many officers arc trained and assigned cameras will be tracked and provided by OEM/BWC Detail who will be handling the training, inventory and distribution. The number of new policies will also be disseminated by OEM/BWC Detail after policies are reviewed and approved by the Department's Policy Review Committee. Complaint tracking will be provided by the Internal Affairs Section who already tracks and categorizes all complaints and uses of force along with statistical increases and decreases and outcomes. OEM/BWC Detail will report on participation by the CRB during the life of the grant. The Project Manager will be responsible for compiling a quarterly report on performance measurements. The findings of this report will be made available to the Chief of Police and his staff to determine if the goals of the program are being met and to gain feedback from officers involved and their experiences. Findings from the report will determine if policy revision is needed, equipment is performing as expected and the community's input and view of the program. MPD is capable and confident of its plan to communicate the goals and objectives of the BWC program to stakeholders, to implement effective training to departmental personnel, and has the technical knowledge and experience to operate, manage and accomplish the goals of the Body -Worn Camera program. MPD has the financial strength to implement, support and sustain the program for years to come. Page zo of zo PROJECT ABSTRACT U.S. Department ofJustice Office of Justice Programs FY 16 Body -Worn Camera Policy and Implementation Program Part 1: Please identify the applicant point of contact (POC) Organization Name POC Name The City of Miami Lillian Blondet 0 MO No. 112101i29 Am roil Striru 07/3104.116 Phone Number '1 Address 'I ng Address (305) 416-1536 Iblondet@miamigov.com 444 S,W. 2nd Avenue, 5th Floor Miami, FL 33130 Part 2: Please identify the application licitation Name Project Title Body-VVorn Camera Policy and Implementation Program (More than 25 Officers) FY 2016 Competitive Grant Announcement City of Miami Body -Worn Camera Implementation Program Proposed Start Date October 1, 2016 Proposed End Date Funding Amount Reau ested September 30, 2018 $960,000 Part 3: Please identify the project location and applicant type Project Location (City, State) Applicant Type (tribal Nation, State, County, City, Nonprofit, Other) U.S. Department of Justice (Moe of JusUot, Pro9rarr1s Miami, F Municipality VW& Part 4: Please provide a project abstract Enter additional project abstract inforrnation. Unless otherwise specified in the solicitation, this information includes: • Brief description of the problem to be addressed and target area and population w Project goals and objectives O Brief statement of project strategy or overall pr 0 Description of any significant partnerships O Anticipated outcomes and major deliverables Text should be single spaced; do notµexceed 400 words. a The City of Miami Police Department (MPD) has a need and desire to provide transparency, accountability, and openness in its operations, In the last few years, high profile police use of force incidents have placed police departments under greater scrutiny In the news media and ignited.a public demand for police reforms. Footage of controversial events were not only displayed by news media, but also recorded by citizens and shared virally through social media. The prevalence of social media, news media and video footage captured by citizens has necessitated the need for law enforcement agencies to respond with greater urgency to improve relations with the public. Following the killing of seven black men by police officers aver an eight month period (2010-2011), the Mayor of Miami requestedthat the U. S Department of Justice (DOJ) conduct an investigation of MPD regarding the use of force, resulting in DOJ issuing a report (July 2013) finding that MPD had a "pattern or practice" of excessive force. In 2016, the DOJ set forth measurements the MPD must implement to minimize these types of incidents. MPD's past events, a nationwide outcry for reforms and the DOJ's findings, establish the necessity for MPD to take advantage of the benefits of Body -Worn' Cameras (E3WCs) can provide. Thus, MPD seeks $960,000 in funding to incorporate E3WCs as part of a larger initiative to improve transparency, accountability and advance public safety for law enforcement officers and the communities they serve. The implementation will occur over a 24-month period in which 640 front-line police officers will undergo BWC training, equipment will be purchased, infrastructure for the BWCs wit be put in place and a community engagement strategy will be executed, MPD understands that policy must address complex issues, such as privacy considerations an ommunity relationships. Therefore, MPD will be collaborating with the Community Relations Board to assist with outreaching to Miami's diverse population to develop legal and fair policies, while establishing a transparent Tine of communication. Additionally, the State Attorney's Office is already working with our Department and has committed to the future of the program through a letter of intent. Meetings are scheduled on a quarterly basis between the State Attorney's Office and other local police forces to ensure protocols are standardized in the area, MPD is capable and confident of its plan to communicate the goals and objectives of the BWC program to stakeholders, to implement effective training to departmental personnel, and has the technical knowledge and experience to operate, manage and accomplish the goals of the Body -Worn Camera program. epartment otJu6tice Of ive of Juace Progra ;: Part Please indicate whether OJP has permission to share the project abstract If the applicant is willing for the Office ofJustice Programs (OJP), in its discretion, to make the Information in the project abstract above publicly available, please complete the consent section below. Please note, the applicant's decision whether to grant OJP permission to publicly release this information will not affect OJP's funding decisions. Also, if the application is not funded, granting permission will not guarantee that information will be shared, nor will it guarantee funding from any other source. Permtssintt riot granted n graratect (Till in authorized of cial copse below On behalf of the applicant named above, I consent to the information in the project abstract above {including contact information) being made public, at the discretion of OJP consistent with applicable policies. I understand that this consent is only necessary to the extent that my application is unfunded; information submitted in an application that is funded (Including this abstract) Is &ways releasable to the public consistent with. FOIA rules. I certify ttiat have the authority to provide this consent. AO Narrre Title Organization N ne Number Email Address Dsparkmant. sif Juatt e ofJueke Programs Director, Office of Grants Adinistrtion City of Miami 305-416-1536 lblondet l iamigov.com LETTER OF COMMITMENT FROM THE STATE ATTORNEY'S OFFICE U.S. Department ofJustice Office ofJustice Programs FY 16 Body -Worn Camera Policy and Implementation Program STATE ATTORNEY ELEVENTH JUDICIAL mcitirr OF ELOR1DA E,k. CiRAHAM BUILDING 13.50 N,W, 12T11 AVENUE MIAMI, FLORIDA 33136-2111 KATUERINE FERNANDEZ RUNDLE TELEPHONE (305) 547.0100 STATE ATTORNEY www,miamiSAO,com April 27, 2016 Denise O'Donnell, BJA Director Bureau of justice Assistance Office ofiustiee Programs Depailment Justiee 810 SeVenth Street NW Washington, D.C. 20531 RE: Letter of Commitment for MDP's Body -Worn Camera Pilot Imp1ementation Program FY2016 grant application Dear Ms, O'Donnell: As the State Attorney for the Eleventh judicial Circuit, 1 am pleased to provide this Letter of Commitment to the City of Miami Police Department's grant application from the U.S. Department of ,Tustiee, Office of Justice Programs and Bureau of justice Assistance for the Body -Worn Camera Pilot Implementation Program FY 2016 Competitive Grant Ann.ouncement, The overall goal of this project is to develop, train, pilot, implement, and evaluate a Body -Worn Camera program within Miami -Dade County. My office will play a major role in providing input in the proposed BWC program's privacy policies and operational procedures. 'lite impact this new technology will have on my office's daily operations is complex and we will work together to establish the process for dissemination of BWC information to my office for evidence purposes, discovery and trial. We will also play a key role in the participation of trainings and presentations conducted by the City of Miami Police Department, I believe that funding the City of Miami's application will be a positive impact in improving public safety within Miami -Dade County, Should you have any questions, please do not hesitate to contact my office. Your consideration is greatly appreciated. Sitkeerely, KATHERTNE FERNANDE/RUNDLE State Attorney xc: Rudy 'Janes, Chief � Denise O'Donnell, BJA Director Bureau ofJustice Assistance U.S.Department ofJustice 810SoventhStretNW �xw|o'].m*&wSo City RE�Letter of Commitment for ��Body-Worn Camera Pilot Implementation Program FY2015 grant application. Dear Ms, O'Donnell: The Community Relations Board (CR8) of the City of Miami, which was established by ordinance in 1999, serves in an advisory capacity to the city commission and was established to"foster mutual understanding, tolerance, and respect arnong all economic, social, religions and ethnic groups in the city". Our goals include developing harmonious community relations, with and through civic leaders, religious organizations, labor groups, commercial organizations and private agencies, Cooperative community and police relations are essential to the quality of life In the City of Miami. However, we know that positive police and community relations must be built on a. foundation of trust and respect. Citizens who fail to have confidence in the police and local government to protect and promote their welfare will not support police efforts and will not take ownership and pride In the City. As the city's history has shown in worst case scenarios when you have frustration, loss of trust, and alienation these elements can become the fuel for civil disturbance, in light of the importance of enhancing community relations and striving to provide more access and accountability to the public the Miami Police Department has announced Its intent to apply for the Department ofJustice, Office ufJustice Programs 201G Body- Worn Camera Policy and Implementation 'Program. The Miami Police Department has called on the CRIB be part of a working group to provide input .regarding the [|ty's policies and procedures related to body worn cameras and recommend any changes or suggestions for improvement and act as a liaison with the community to communicate the goals, objectives ofthe Body'VVnrnCamera (8VVC)program. Furthermore, the police department |sseeking the CR8osapartnertoobte|nongpingfeedbackfromcommon|tyotakoho|derothroughnutthecityontheir encounters with Vo||ceofficers utilizing B\mCs. Consistent with the 0B's responsibility to make recornmenclations regarding nts on behalf of the City of Miami, the CRB supportsthe Miami Police Department's application for the Body-WornCamera Policy and Implementation Program, The CRIB ba|Yevcu the body worn cameras have the potential to increase the transparency and accountability ofthe police department because they will objectively record police and community interactions. The CRB recognizes that Body -Worn Cameras, if implemented with clear guidelines and sound procedures in a fair and unbiased manner have the potential to be a valuable tool to enhance citizen and police interactions and promote ethical behavior. The CRF3 agrees to participate in a working group with the police department to achieve the following mutually agreed upon ends: (a) Meet with the working group on rninimum quarterly basis (b) Promote an understanding of the BWC Program (c) Assist with the development of a communication strategy to further inform he public of the program and Its goats and objectives. (d) Provide input regarding the City's policies and procedures related to body worn cameras (e) Provide input regarding the City's training program related to body -worn cameras (f) Provide'feedtTacit from the community on their experiences with officers equipped with body - worn cameras, The Community Relations Board Iooks forward to working with the Miami Police Department to carry out this agreement in our ongoing efforts to reestablish a mutual trust and cooperation between the police and the citizens they serve, los Mor&es Chariperson City of Miami Community Relations Board GRANT APPLICATION PACKAGE U.S. Department of Justice Office of Justice Programs FY 16 Body -Worn Camera Policy and Implementation Program AArwr .Qvo' Opportunity Title: Offering Agency: CFDA Number: CFDA Description: Opportunity Number: Competition ID: Opportunity Open Date: Opportunity Close Date: Agency Contact: Grant Application Package Body -Worn Camera Policy and Implementation Program Bureau of Justice Assistance 16.835 Body Worn_ Camera Policy and Implementation BJA-2016-9199 BJA-2016-9487 03/08/2016 04/27/2016 For technical assistance with submitting an application, contact the Grants.gov Customer Support Hotline at 8DD-518-4726 or 606-545-5035, or via email to support@grants.gov. The Crants.gov Support Hotline hours of operation are 24 hours a day, 7 days a week, This opportunity is only open to organizations, applicants who are submitting grant applications on behalf of a company, state, local or tribal government, academia, or other type of organization. Application Filing Name: City of Miami Body -Worn Camera Program Implementation Mandatory Application for Federal Assistance (SF-424) Assurances for Non -Construction Programs (SF-424B) Budget Narrative Attachment Form Disclosure of. Lobbying Activities Other Attachments Form Project Narrative Attachment Form Optional © Faith Based EEO Survey Show Instructions » OMB Number: 4040-0004 Expiration Date: 8/31/2016 Application for Federal Assistance SF-424 * 1. Type of Submission: Preapplication X Application Changed/Corrected Application * 2. Type of Application: * If Revision, select appropriate letter(s): Z New 0 Continuation * Other (Specify): Revision * 3. Date Received: 4. Applicant Identifier: Completed by Grants.gov upon submission. 5a. Federal Entity Identifier: 5b. Federal Award Identifier: State Use Only: 6. Date Received by State: 7. State Application Identifier: 8. APPLICANT INFORMATION: * a. Legal Name: City of Miami * b. Employer/Taxpayer Identification Number (EIN/TIN): c. Organizational DUNS: 59-6000375 0722207910000 d. Address: "Streetl: Street2: * City: County/Parish: *State: Province: *Country: "Zip / Postal Code: 444 S.W. 2nd Avenue 5th Floor Miami Miami -Dade County FL:. Florida USA: UNITED STATES 33130-1910 e. Organizational Unit: Department Name: Division Name: Miami Police Department f. Name and contact information of person to be contacted on matters involving this application: Prefix: Middle Name: * Last Name: Suffix: Ms. * First Name: Lillian p Blor.det Title: Director, Office of Grants Administration Organlzational Affiliation: * Telephone Number: 305-916-1536 Fax Number: * Email: lblondct@miamigov. corr. Application for Federal Assistance SF-424 * 9. Type of Applicant 1: Select Applicant Type: 0: City or Township Government Type of Applicant 2: Select Applicant Type: Type of Applicant 3: Select Applicant Type: * Other (specify): * 10. Name of Federal Agency: Bureau of Justice Assistance 11. Catalog of Federal Domestic Assistance Number: 16.835 CFDA Title: Body Worn Camera Policy and Implementation * 12. Funding Opportunity Number: BOA-2016-9199 *Title: Body -Worn Camera Policy and Implementation Program 13. Competition Identification Number: BJA-2016-9487 Title: 14. Areas Affected by Project (Cities, Counties, States, etc.): Add A 4.4 11t �..,..� .gym � tc e 3rtt .. �� * 15. Descriptive Title of Applicant's Project: City of Miami Body -Worn Camera Policy and Implementation Program FY 2016 Attach supporting documents as specified in agency instructions. add` AfE C ifttilirAf f ',... Application for Federal Assistance SF-424 16. Congressional Districts Of: * a. Applicant FL-025 * b, Program/Project FL-025 Attach an additional list of Program/Project Congressional Districts if needed. 1 City of Miami BWC 2016 Congressional Distr ,y� A 111 At j ct5c tt tit I pp. �llSi �}(e%vA kachment 17. Proposed Project: * a. Start Date: 10/01/2016 * b. End Date: 09/30/2018 18. Estimated Funding ($): * a. Federal *b. Applicant * c. State * d. Local * e. Other * f. Program Income *g.TOTAL 960, 000.00 1, 320, 915. 00 0. 00 0_. 00 0.00 0. 00 2,280,915.00 * 19. Is Application a. This application b. Program is subject Subject to Review By State Under Executive was made available to the State under to E.O. 12372 but has not been selected covered by E.O. 12372. Order 12372 Process? the Executive Order 12372 Process for review on • by the State for review. X c. Program is not * 20. Is the Applicant Delinquent On Any Federal Debt? (If "Yes," provide explanation in attachment.) ❑ Yes X No If "Yes", provide explanation and attach gg 21. *By signing this application, I certify (1) to the statements contained in the list of certifications** and (2) that the statements herein are true, complete and accurate to the best of my knowledge. I also provide the required assurances** and agree to comply with any resulting terms if 1 accept an award. I am aware that any false, fictitious, or fraudulent statements or claims may subject me to criminal, civil, or administrative penalties. (U.S. Code, Title 218, Section 1001) **IAGREE *" The list of certifications and assurances, or an Internet site where you may obtain this list, is contained in the announcement or agency specific instructions. Authorized Representative: Prefix: Ms. * First Name: Lillian Middle Name: P * Last Name: Blondet Suffix: *Title: Director, Office of Grants Administraion * Telephone Number 305-416-1536 Fax Number: *Email: lblondet@miamigov.com * Signature of Authorized Representative: Completed by Grants.gov upon submission. * Date Signed: completed by Grants.gov upon submission. OMB Number 4040-0007 Expiration Date: 01/31/2019 ASSURANCES - NON -CONSTRUCTION PROGRAMS Public reporting burden for this collection of information Is estimated to average 15 minutes per response, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348-0040), Washington, DC 20503. PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE OFFICE OF MANAGEMENT AND BUDGET. SEND IT TO THE ADDRESS PROVIDED BY THE SPONSORING AGENCY. NOTE: Certain of these assurances may not be applicable to your project or program, If you have questions, please contact the awarding agency. Further, certain Federal awarding agencies may require applicants to certify to additional assurances. If such is the case, you will be notified. As the duly authorized representative of the applicant, I certify that the applicant: 1. Has the legal authority to apply for Federal assistance and the institutional, managerial and financial capability (including funds sufficient to pay the non -Federal share of project cost) to ensure proper planning, management and completion of the project described in this application. 2, Will give the awarding agency, the Comptroller General of the United States and, if appropriate, the State, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the award; and will establish a proper accounting system in accordance with generally accepted accounting standards or agency directives. 3. Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain. 4. Will initiate and complete the work within the applicable time frame after receipt of approval of the awarding agency. 5. Will comply with the Intergovernmental Personnel Act of 1970 (42 U.S.C. §§4728-4763) relating to prescribed standards for merit systems for programs funded under one of the 19 statutes or regulations specified in Appendix A of OPM's Standards for a Merit System of Personnel Administration (5 C.F.R. 900, Subpart F). 6. Will comply with all Federal statutes relating to nondiscrimination. These include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352) which prohibits discrimination on the basis of race, color or national origin; (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C.§§1681- 1683, and 1685-1686), which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. §794), which prohibits discrimination on the basis of handicaps; (d) the Age Discrimination Act of 1975, as amended (42 U. S.C. §§6101-6107), which prohibits discrimination on the basis of age; (e) the Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; (f) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse_or_ alcoholism; (g) §§523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. §§290 dd-3 and 290 ee- 3), as amended, relating to confidentiality of alcohol and drug abuse patient records; (h) Title VIII of the Civil Rights Act of 1968 (42 U.S.C. §§3601 et seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; (i) any other nondiscrimination provisions in the specific statute(s) under which application for Federal assistance is being made; and, (j) the requirements of any other nondiscrimination statute(s) which may apply to the application. 7. Will comply, or has already complied, with the requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L, 91-646) which provide for fair and equitable treatment of persons displaced or whose property Is acquired as a result of Federal or federally -assisted programs. These requirements apply to all interests in real property acquired for project purposes regardless of Federal participation in purchases. 8. Will comply, as applicable, with provisions of the Hatch Act (5 U,S.C. §§1501-1508 and 7324-7328) which limit the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. Previous Edition Usable Standard Form 424B (Rev. 7.97) Authorized for Local Reproduction Prescribed by OMB Circular A-102 9. Will comply, as applicable, with the provisions of the Davis - Bacon Act (40 U.S.C. §§276a to 276a-7), the Copeland Act (40 U.S.C. §276c and 18 U.S.C. §874), and the Contract Work Hours and Safety Standards Act (40 U.S.C. §§327- 333), regarding labor standards for federally -assisted construction subagreements. 10. Will comply, if applicable, with flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (P.L. 93-234) which requires recipients in a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition is $10,000 or more. 11, Will comply with environmental standards which may be prescribed pursuant to thb following: (a) institution of environmental quality control measures under the National Environmental Policy Act of 1969 (P.L. 91-190) and Executive Order (EO) 11514; (b) notification of violating facilities pursuant to EO 11738; (c) protection of wetlands pursuant to EO 11990; (d) evaluation of flood hazards in floodplains in accordance with EO 11988; (e) assurance of project consistency with the approved State management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. §§1451 et seq.); (f) conformity of Federal actions to State (Clean Air) Implementation Plans under Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. §§7401 et seq.); (g) protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended (P.L. 93-523); and, (h) protection of endangered species under the Endangered Species Act of 1973, as amended (P.L. 93- 205). 12. Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. §§1271 et seq.) related to protecting components or potential components of the national wild and scenic rivers system. 13, Will assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of 1966, as amended (16 U.S.C. §470), EO 11593 (identification and protection of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. §§469a-1 et seq.). 14. Will comply with P.L. 93-348 regarding the protection of human subjects involved in research, development, and related activities supported by this award of assistance. 15. Will comply with the Laboratory Animal Welfare Act of 1966 (P.L. 89-544, as amended, 7 U.S.C. §§2131 et seq.) pertaining to the care, handling, and treatment of warm blooded animals held for research, teaching, or other activities supported by this award of assistance. 16. Will comply with the Lead -Based Paint Poisoning Prevention Act (42 U.S.C. §§4801 et seq.) which prohibits the use of lead -based paint in construction or rehabilitation of residence structures. 17. Will cause to be performed the required financial and compliance audits in accordance with the Single Audit Act Amendments of 1996 and OMB Circular No. A-133, "Audits of States, Local Governments, and Non -Profit Organizations." 18. Will comply with all applicable requirements of all other Federal laws, executive orders, regulations, and policies governing this program. 19. Will comply with the requirements of Section 106(g) of the Trafficking Victims Protection Act (TVPA) of 2000, as amended (22 U.S.C, 7104) which prohibits grant award recipients or a sub -recipient from (1) Engaging in severe forms of trafficking in persons during the period of time that the award Is in effect (2) Procuring a commercial sex act during the period of time that the award is in effect or (3) Using forced labor in the performance of the award or subawards under the award. SIGNATURE OF AUTHORIZED CERTIFYING OFFICIAL Completed on submission to Grants,gov TITLE Director, Office of Grants Administraion APPLICANT ORGANIZATION City of Miami_ DATE SUBMITTED Completed on submission to Grants.gov Standard Form 424E (Rev. 7-97) Back Budget Narrative File(s) * Mandatory Budget Narrative Filename: City of Miami BWC 2016 Budget Detail Worksheet FIN ATV w MaTwi Na To add more Budget Narrative attachments, please use the attachment buttons below. Iete 43 iS aii tid of NrtOlVe.1 DISCLOSURE OF LOBBYING ACTIVITIES Complete this form to disclose lobbying activities pursuant to 31 U.S.C.1352 Approved by OMB 4040-0013 1. * Type 111 1:1 in of Federal Action: a. contract b. grant o. cooperative agreement d. loan e. loan guarantee f. loan Insurance 2. * Status of Federal Action: II a. bid/offer/applicatIon X b. initial award c. post -award 3. * Report X Type: a. Initial filing b. material change 4. Name and Address of Reporting Entity: 1=1prime 0 SubAwardee *Name City of Miami " Street 1 444 S.W. 2nd Avenue Street 2 *City Miami State FT, Florida . Zip 3313091910 Congressional District, if known: Ft,-025 5. if Repotting Entity in No.4 is Subswardee, Enter Name and Address of Prime: 6. * Federal Department/Agency: 7. * Federal Program Name/Description: Department of Justice Body Worn Camera Policy and implementation CFDA Number, if applicable: 16.835 8. Federal Action Number, if known: 9. Award Amount, if known: $ 10. a. Name and Address of Lobbying Registrant: Prefix * First Nome N/A Middle Name * Last Name NIA Suffix * Street 1 Street 2 "City State Zip b. Individual Performing Services (including address if different from No, 10a) Prefix * First Name N/A Middle Name * Last Name N/A Suffix * Street 1 Street 2 *City Stato Zip 1 1. Information requested through this form is authonzed by title 31 U.S.C. section 1352. This disclosure of lobbying activities is a material representation reliance was placed by the tier above when the transaction was made or entered into. This disclosure is required pursuant to 31 U.S.C. 1352. ihe Congress semi-annually and wit be available for public inspection. Any person who falls to file the required disclosure shall be subject to $10,000 and not more than $100000 for each such failure. of fact upon which This Information will be reported to a civil penalty of not less than *Signature; Completed on submission to Grants.gov *Name: Prefix First Name N/A Middle Name * Last Name CIA• Suffix Title: Telephone No,: Date: Completed on submission to Grants.gov IlIlIs, 1-raal.' , ' Authorized for Local Reproduction Standard Form • LLL (Rev. 7.97) Other Attachment File(s) * Mandatory Other Attachment Filename: City of Miami BWC 2016 Mandatory Attachments.pdf elate M;a Kul To add more "Other Attachment" attachments, please use the attachment buttons below. oral -Other Att" ipttonal -0 Project Narrative File(s) * Mandatory Project Narrative File Filename: City of Miami BWC 2016 Program Narrative FINAL.pdf Pry nan1 To add more Project Narrative File attachments, please use the attachment buttons below. jar ive. PROJECT TIMELINE U.S. Department of Justice Office ofJustice Programs FY 16 Body -Worn Camera Policy and Implementation Program City of Miami BWC Program Implementation Timeline Project Ti eine ACTIVITY/DELIVERABLES ACTIVITY START Grant Award Notification and Acceptance by City Commission Miami Police Department Press Ponferance announcing the grant award and the implementation Body Worn Camera Program ACTIVITY DURATION START/END DATES RESPONSIBLE PARTIES Oct. zo±6•D—Dee I. illian Blondet(Grant Dept. zo16 Director), City of Miami Commissioners, Legal Dept„ Risk Mgrnt., and City Manager 0c`.:onG MPD Chief of Poli<:e, Pc bile Information Office (PIO), I..t Rojas, Program Manager (PM)/Unit Commander& WPC Detail Meeting with Community Relation Board (CAB) to discuss grant requirements, BVJC implementation plan, and schedule. *State Attorney'sPolice Body Worn Carnes Coordination Meeting to discuss grant award, program end BWC protocols Revisions,reflnement and approval of BodyV'om Camera Departmental Order Meeting to review 18 core operating oherectodatics of the latarT technology & other equipment requirements. Determine if available vendor With other municipality offers seine product/services and if City tan "piggyback" to obtain lower pricing structure to purchase BWC equipment. If needed, prepare procurement and solicitation domiments for BWT. Select vendor. Review, opdat+t and approval of BWC Deparllnental Order and development and approval of Standard Operating Procedures (SOP) for B`NC Program. SOP is developed by the Unit Commander then submitted for the approval process. Oct. ao16 Lt. Rojas (PM)/Urf Comm:ender & BWC' Detail and CoMmi,nTliv Relation Board members G Lt. Rojas (PM)/Unit Commander 11 BM; Detail, GeorgeVVysong III City's Legal Advisor, Office of the. State Attorney, MiamlDad Police, and Miami Beach IJov x os:fi -.Ian >e17 Police Lt. Rojar, (PM)/thrit Commander, MPD Chief of Police, Policy Review Committee (PRC), City's Civilian Investigative Panel Nov aol6-July Procurement Dept.,Lt. Rojas 7017 (PM)/Unit Commander & MC Detail, and Budget Unit Jam ao17'July Lt. Rojas (PM)/limit 2oe7 Commander, MPD Chief of Pol ire, Policy Review Committee (PRC), City's Civilian Investigative Panel 1 Or Year 1 (0ct/zoi6 . Sept/za27) 3 4 5 6 7 S 9 10_11 Year 2 (Oct/2oy7- Sept/2028) 4 15 16 17 18 19 20 21 22 26 24 City of Miami Project Ti Dne ACTIVITY/DELIVERABLES Re.Crntment and hiring of 4 Public iervice Aldus for BWC program. Select and assign 2. Police Officers t0 work In BWC Detail. ACTIVITY START ACTIVITY DURATION 7 START/END DATES lan sos7 -July 2017 RESPONSIBLE PARTIES Cf sHM11 tResources Department and 1t. Rojas (PM)lUnit Commander *Meeting with Cornmunity Relations Boa rdjCRB) to provide progress report and feedback Ahtond Mondatory fVritionai BWC: PIP Meeting 1 4 1 1 Jan. 2o_7 Jan. zos7 Lt. Rojas (Piv1)(Un it Commander, BWC Detail, and George Wysong III Legal Advisor I..7, Rojas (PM)/unit Commander and 17 Commander Develop and coordinate communication Plan/Strategy for comrnoni'ty and stakeholders engagement& education Including social media, press media, Internet, tV and community meetings. 3 3 Jan so;7-Mat 2n17 Lt. Rojas(PM)lUnit Comrander& BWC Detail, Communication Dept., Community Relations board (CRB), and Legal Advisor Post public notice on MPG and City of Miami website to introduce BWC progrein, provide copy of policy and program CI&A. Post meeting schedules. 4 4 Jan ±os7. April 2017 Lt. Rojas{PM)/Unit Commander at BWC Detail, Cotnmunicatiou Dept, Community Relations Board (CRB), and Legal Advisor *Collect Outcomes, Measurernont of Goals & Objective, and Measurement of Performance and submit quarterly reports as required by grant. 4 1 Jan-07 Lt Rojas (PM)/Unit Commander 7 BWC Detail Conduct BWC Information/education sessions with justice and external stakeholders, CRB, and residents. Meetings will include equipment demonstration and discussion of BWC policy/protocols B 3 Feb 2on.7- Audi 2oa.7 Lt. Rojas(PM)/Unit Commander 1 BWC Detail, Communication Dept., and Community Relations Board (05B) Conduct BWC Program information meeting and BWC demonstration of equipment utilization with elected officials and city administration. This meeting will include a complete review of the program, policy, protocol, Implementation plan and cominnnity rneoting schedules. Feb sot? •April 2m:7 it. Rojas (PM)/Unit Commander F, BWC Detail, Commeniratons Dept., Community Relations Board (CRB), and Legal Advisor. Elected Uffle is Is and City Adrnlnistrators. 2 Of 4 Year i(Octhoi6•Septlio17) 3 4 12 6 7 8 9 10 11 2 BWC Program fmpEemenkation Timeline Year2 (Oct/2017 ^ Septha3,8) 4 1S 16 17 18 19 20 21 22 23 24 City of Miami Project T e ne , ACTIVITY/DELIVERAB LES ACTIVITY START 3 6 - ACTIVITY DURATION 3 START/END DATES --• •— RESPONSIBLE PARTIES Host BWC Media Deinonstration with local media t,,— introduce program, policy and protocol, Feb 2017. April 2017 MPD Chief of Police, 1.1. Rojas (PM)/Unit Commander & BWC Detail, Communications Dept., Community Relations Boatd (CRB), and Lecol Advisor — — Conduct Community Outreach Meeting: with residents, business and other stakeholders in all 1.2 City of Miami Neighborhood Enhancement Team Areas 7 — ---- MeCil 2.017 • Sept Li. Roioo (Kit/Unit 2017 Commander & BWC Detail, Neighborhood Enhancement Officer, Communication Dept,, Conn nuttily Relations Board (CRB), and Legal Advisor Commence preparation of In(ros:et/W. Ley installing tItlitional cable/telephone lines and increase broadband capabilities in storage rooms 9 2 June zon . Jdly 2011 Lt Rotas (101)/1.10 it Commander & OWC Detail, and IT section Install CCTV equipment In eacli of the:4 police stations 10 2 July 2027 -Aug s 01.7 Lt. Rojas (PM)/Unit Commander & BWC. Detail, and IT section Select BWC hardsvare/software package. Purchase and Delivery of 320 cameras and docking statIons, 11 2 Aug 2017 -Sept 2007 Lt. Rojas (I'M)/Unit Cotnrytander 0 OWC Detail, and IT section Install body cameras docking stations in 4 storage YOVITIS 11 2 Aug a mg -Sept 2027 It Rojas CPM)/Unit Commander & OWC Detail, and rr section Deliver mandatoty OWC training (officers and a dmInKtrators) for deployment of 320 cameras. Line officers will be assigned a camera once training is completed. 12 5 Oct 2017 ,Beb 2o18 Lt. Rojas (PA/Unit Commander & BWC Detail, and ri section Appraise and assess Infrastructure (bandwidth, storage rooms, communication lines, etc.) to ensure proper installation and capahilltias have been installed to support BWC 14 3 Nov. zot.7 • Det:. 20..17 Lt ROOS (PM)/(In it C.ornrnander & BVVC Detail, and IT Section 3 of 4 Year a. (Oct/2616 Sept/20a7) 1...2 3 4 5. 6 7 8 9 10 11 _12 71/ AttiPA BWC Program Implementation Timeline Year 2 (Oct/201.7 - Sept/2018) 13 14 15 16 17 18 19 20 21 22 23 24 ... a;av"alacflAY/Z•ae,/,,,,, City of Miami Project Timeline ACTIVITY/DELIVERABLES ACTIVITY START Review and update (if applicable) of Standard Operating Procedure (SOP) and Policies /Procedures/Protocol/Training for BWC Program by Unit Commander. SOP is then submitted for review and approval processes, 13 ACTIVITY START/END 1 RESPONSIBLE DURATION DATES PARTIES 3 Jan awe Mar Lt. Rojas ifhiv1)(11nit um& Commander, mrr.) Chief of Police, Policy Review Committee (PRO), City's Civilian Investigative, Panel, Delivery of final 320 cameras and docking stations 16 2 Feb 2018, March Deliver mandatory BWC training for deployment of 17 320 cameras, tine officers will be assigned a camera onee training is completed. Collect & Review ()accrues, Measurement of Goals & 22 Objective, and Measurement ef Performance and submit Final Repo(t, Prepare a lessons learned summery report. 10. R.J. PM)/l1dit 2018 CoMmander , Procurement Dept., and Budget Unit Feb 2o1.8 -Aug It Rojas 1301110011 2o00 Commander & OWC Detail July 0e08 Oct Lt. Rojas (Pivbillnit Ut.n8 Commander & FJWC Detail BWC Program Implementation Timeline Year a. (Oct/2016 Septi2017) Year 2 (OCR/2017 - Sept/2018) 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 Timeline Recurring Events: *Meeting with Community Relations Board (CRB) to provide progress report and feedback occurs quarterly through life of the program * State Attorneys Police Body Worn Camera Coordination Meetings occurs quarterly through life of program. *Collect & Review Outcomes, Measurement of Goals & Objective, and Measurement of Performance and submit quarterly reports as required by grant. 4 a BUDGET SUMMARY U.S. Department of Justice Office of Justice Programs FY 16 Body -Worn Camera Policy and Implementation Program General instructions & Resources View Budget Summary OMB APPROVAL NO.: 1121-0329 EXPIRES 7/31 /2016 Budget Detail Worksheet (1) Purpose: The Budget Detail Worksheet is provided for your use in the preparation of the budget and budget narrative. All required information (including the budget narrative) must be provided. Any category of expense not applicable to your budget may be left blank. Indicate any nnu-fe(leral( match.) amount in the appropriate category, if applicable. (2) For each budget category, you can see a sample by clicking (To View an Example, Click here) at the end of each description. (3) There are various hot links listed in red in the budget categories that will provide additional information via documents on the internet. (4) Record Retention: In accordance with the requirements set forth in 28 CFR Parts 66 and 70, all financial records, supporting documents, statistical records, and all other records pertinent to the award shall be retained by each organization for at least three years following the closure of the audit report covering the grant period. (5) The information disclosed in this form is subject to the Freedom of Information Act under 5 U.S.C. 55.2. A. Personnel — List each Compensation paid for employees responsibilities and duties of 75.50% should be shown as PERSONNEL (FEDERAL) position by title and name of employee, if available. engaged in grant activities must be consistent each position in relationship to fulfilling the project 75.50) To Vitn an Example, (`lick i'fere Show the annual salary rate and the percentage of time to be devoted to the project. with that paid for similar work within the applicant organization, Include a description of the goals and objectives. (Note: Use whole numbers as the percentage of time, an example is Name Position Computation Cost Salary ' Basis Percentage of Time Length of Time TBA Police Officer 1 (Year 2) $50,000.00 Year ' 50.00 + 1 $25,000 TBA Police Officer 2 (Year 2) $50,000.00 Year 50.00 1 $25,000 TBA Public Service Aide 1 (Year 2) $35,000,00 Year 100.00 1 $35000 TBA Public Service Aide 2 (Year2) $35,000.00 Year 100.00 1 $35,000 FEDERAL TOTAL $120,000 PERSONNEL NARRATIVE (FEDERAL) - Police Officer - In the second year of the BWC, $50,000 will be allocated for staff of 2 police officers assigned from MPD. There will be one assigned police staff per shift allocating 50% of the time to BWC. Duties include distributing cameras, troubleshooting issues including broken equipment and repairs, control usage of equipment, address and identify technical concerns, supervise redactions and enhancements from civilian personnel staff before they are sent to Legal, Detectives or any other entity. These officers will also provide training, - Public Service Aide - In the second year of the BWC, $70,000 of the grant award will be allocated toward staffing 2 civilian personnel. The civilian personnel will be required to assist with data management (review, access, storage, retention, redaction, and expungement of digital evidence) and to ensure timely compliance with FOIL requests and data distribution to cooperative agencies (District Attorney, defense counsel, labor organizations, the unified court system, other local law enforcement, and Federal Agencies) when appropriate, PERSONNEL (NON-FEDERAL) Name Position Computation Cost Salary Basis Percentage of Time Length of Time TBA Police Officer? (Year 1) $50,000,00 Year 50 1 $25,000 TBA Police Officer 2 (Year 1) $50,000.00 Year 50 1 $25,000 TBA Public Service Aide 1 (Yearl) $35,000,00 Year 25 1 $8,750 TBA Public Service Aide 2 (Year I) $35,000.00 Year 25 1 $8,750 TBA Public Servsce Aide 3 (Year 1) $35,000,00 Year 25 r 1 $8,750 TBA Public Service Aide 4 (Year 1) $35,000,00 Year 25 1 $8,750 TBA Public Service Aide 3 (Year 2) $35,000,00 Year 100 1 $35,000 TBA Public Service Aide 4 (Year2) $35,000.00 Year 100 I $35,000 NON-FEDERAL TOTAL $155,000 PERSONNEL NARRATIVE (NON-FEDERAL) - Police Officer - In the first yearof the BWC, $50,000 will be allocated for staff of 2 police officers assigned from MPD. There will be one assigned police staff per shift allocating 50% of the time to BWC. Duties include distributing cameras, troubleshooting issues including broken equipment and repairs, control usage of equipment, address and identify technical concerns, supervise redactions and enhancements from civilian personnel staff before they are sent to Legal, Detectives or any other entity. These officers will also provide training, - Public Service Aide - In year 1 and 2 combined of the BWC, $70,000 of the grant award will he allocated toward staffing 4 civilian personnel. The civilian personnel will be required to assist with data management (review, access, storage, retention, redaction, and expungement of digital evidence) and to ensure timely compliance with FOIL requests and data distribution to cooperative agencies (District Attorney, defense counsel, labor organizations, the unified court system, other local law enforcement, and Federal Agencies) when appropriate. TOTAL PERSONNEL $275,0001 B. Fringe Benefits — Fringe benefits should be based on actual known costs or an: appr_Qv„e_d;,ear.,I,ptiat :..,tate, by a Federal agency. If not based on an approved negotiated rate, list the composition of the fringe benefit package. Fringe benefits are for the personnel listed in budget category (A) and only for the percentage of time devoted to the project. Fringe benefits on overtime hours are limited to FICA, Workman's Compensation and Unemployment Compensation, (Note: Use decimal numbers for the fringe benefit rates, an example is 7.65%should be shown as .0765) To View ne .Fxaanlil t,_C he FRINGE BENEFITS (FEDERAL) Fiore Description Computation Cost Base Rate $0 FEDERAL TOTAL $0 TRINGE BENEFITS NARRATIVE (FEDERAL) FRINGE BENEFITS (NON-FEDERAL) Description Computation Cost Base Rate Police Officer $100,000 00 0.7341 $73,410 Public Service Aide $175,000.00 0,395 $69.125 NON-FEDERAL TOTAL $142,535 FRINGE BENEFITS NARRATIVE (NON-FEDERAL) Police Officer benefits based on yearly salary of $50,000. It is expected that the officers will delegate 50% of their time to BWC. The following annual expenses are included in the computation rate. MICA - 1,45% of salary => $362.50 per person per year * 2 officers = $725.00 * 2 years = $1,450 Pension Allocation - 38.89% of salary => $9,722.50 per person per year * 2 officers = $19,445 * 2 years = $38,890 Health Insurance - 20,58% of salary => $5,145 per person per year * 2 officers = $10,290 * 2 years = $20,580 Life Insurance - .39% of salary => $97.50 per person per year * 2 officers = S195.00 * 2 years = $390 Worker's Compensation - 12.10% of salary => $3,025 per person per year * 2 officers =$6,050 * 2 years = $12,100 Total Fringes = (Year 1 + Year 2) = $ 73,410 Total Police Officer Salary = $50,000 * .50 = $25,000 * 2 officers = $50,000 per year * 2 years = $100,000 base salary 'total Fringes 2 years $ 73,410 / Total salary $100,000 = 0.7341 rate Public Service Aide benefits based on yearly salary of $35,000. It is expected that the first year, the PSAs will be available 3-4 months and 12 months in year 2. The following annual expenses are included in the computation rate. FICA/MICA - 7.65% of salary => $2,677.50 * 4 PSAs = $10,710 ; Total =.25 * $10,710 (Year 1) + $10,710 (Year 2) = $13,387.50 Pension Allocation - 10% of salary => $3.500 * 4 PSA = $14,000; Total= .25 * $14,000 (Year 1)+ $14,000 (Year 2) = $17,500 Health Insurance - $294.67 biweekly * 26 pay periods => $7,661,42 * 4 = $30,645.68; Total = .25 * $30,645.68 (Year 1) + $30,645.68 (Year 2) = $38,307.10 Total Fringes (Year 1 1 Year 2) _ $69,194,10 Total PSAs Salary = $8,750 * 4 (Year 1) + $35,000 * 4 (Year 2) - $175,000 Total Fringe 2 years $69,194.10 / Total salary $175,000 = 0.395 rate (rounding formula in worksheet results in a $69.10 difference in actual vs. computed Fringe benefits total for PSAs in" Cost" column.) TOTAL FRINGE BBNEFIFS $142,535 C. Travel— Itemize travel expenses of staff personnel by purpose (e.g., staff to training, field interviews, advisory group meeting, etc,). Describe the purpose of each travel expenditure in reference to the project objectives, Show the basis of computation (e.g, six people to 3-day training at $X airfare, $X lodging, $X subsistence). In training projects, travel and meals for trainees should be listed separately. Show The number of trainees and the unit costs involved. Identify the location of travel, if known, or if unknown, indicate "location to be determined" Indicate source of Travel Policies applied Applicant or Federal Travel Regulations. Note: Travel expenses for consultants should be included in the "Contractual/Consultant" category, fn 5 ieav_ m, i ,an jai C ek_Tiege TRAVEL (FEDERAL) Purpose of Travel Location Computation Cost Mandatory conference for 2 ashington D,C Item Cost Rate Basis for Quantity Rate' Number of People Number of Trips Cost MPD staff Lodging $269.00 Ni:ht 2 $1,61400 Meals $102.00 Da 3,5 2 $71400 Mileage Mile $0 00 Trans ortation' Airfare $286.00 Round-trip 2 $572.00 Local Travel $50,00 2 $100 00 Other .- $0, 00 Subtotal $3,000.00 $3,000 FEDERAL TOTAL $3,000 TRAVEL NARRATIVE (FEDERAL) - Mandatory conference for 2 MPD staff: Per award guidelines, key members must attend mandatory conference in Washington D,C. - Per City of Miami Per Diem and Travel Policy: Lodging accommodation 3 nights $1,614.00, 3 meals a day $102.00 will be allocated per person (breakfast $29, lunch $25, dinner $47), and $286, 00 will be allocated to round trip airfare and baggage as the two officers travel. Also $50.00 is allocated to local travel taxi to and from the airport. TRAVEL (NON-FEDERAL) Purpose of Travel Location Computation Cost Item Cost Rate' Basis for Rate " Quantity Number of People Number of Trips Cost Lodging Night $0,00 Meals Day $0.00 Mileage Mile ' $0.00 Transportation; Round-tri $0.00 Local Travel $0.00 Other $0.00 Subtotal go.00 go NON-FEDERAL TOTAL $0 TRAVEL NARRATIVE_ (NON-FEDERAL) TOTAL TRAVEL $3,000 D. Equipment — List ngn- ondabiu items that are purchased (Note: Organization's own capitalization policy for classification of equipment should be used). 1_ et_.ndable items should be included in the "Supplies" category. Applicants should analyze the cost benefits of purchasing versus leasing equipment, especially high cost items and those subject to rapid technological advances. Rented or leased equipment costs should be listed in the "Contractual" category. Explain how the equipment is necessary for the success of the project, and describe the procurement method to be used To View • n Example, Click Here EQUIPMENT (FEDERAL) Computation item Cost Quantity Cost Body Worn Camera 640 $399,00 $255,360 Body Worn Camera Docking Station Wall Mounts 107 $35.00 $3,745 Body Worn Camera Docking Stations 107 $1,495 00 $159,965 Ethernet (Communication Cable Drops) 1 $25 000.00 $25,000 Closed Caption TV equipment (CCTV) 2 $5,000 00 $10,000 FEDERAL TOTAL $454,070 EQUIPMENT NARRATIVE (FEDERAL) - Body Worn Cameras includes, one camera device per officer with a usb syn cable and a mounting kit, A purchase of 640 BWC will be spread over two years. 320 in Year One & 320 in Year Two. - Body Worn Cameras docking station wall mount allows for proper placement of the docking station, - Docking stations provide charge and upload capabilities for camera devices. Each station has six camera slots per unit. - Ethernet Cable Drops to be installed to set up infrastructure for the body worn camera utility. This will provide rapid transfer capabilities from Docking Stations to Storage Devices. - Closed-circuit television will be installed in each storage room for the security and safety of the body worn cameras and data storage. This covers the cost for 2 rooms out of 4. EQUIPMENT (NON-FEDERAL) Item Computation Cost Quantity Cost $0 CCTV 2 $5,000.00 ' $10,000 NON-FEDERAL TOTAL $10,000 EOUIPMENT NARRATIVE (NON-FEDERAL) - Closed-circuit television will be installed in each storage room for the security and safety of the body worn cameras and data storage. This covers the cost for 2 rooms out of 4. TOTAL EQUIPMENT $464,070 E. Supplies — List items by type (office supplies, postage, training materials, copying paper, hand held tape recorders) and show the basis for computation, Generally, supplies include any :I.lt...Yiel _alt..; tlasT i ..C.lielt:.litte SUPPLIES (FEDERAL) and expendable equipment items costing less than $5,000, such as books, or consumed during the course of the project. materials that are expendable Supply Items Computation Cost Quantity/Duration Cost $0 FEDERAL TOTAL $0 SUPPLIES NARRATIVE (FEDERAL) SUPPLIES (NON-FEDERAL) Supply Items Computation Cost Quantity/Duration Cost $0 NON-FEDERAL TOTAL $0 SUPPLIES NARRATIVE (NON-FEDERAL) TOTAL SUPPLIES SO F. Construction — Provide a description or renovations may be allowable. Minor repairs of the constriction project and an estimate of the costs. As a vale, construction costs are not allowable. In some cases, minor repairs and renovations should be classified in the "other" category. Consult with the program office before budgeting funds in this category. T Miew_aa_E,xamislc*.6; ltctc [a4 CONSTRUCTION (FEDERAL) Purpose Description of Work Cost FEDERAL TOTAL $0 CONSTRUCTION NARRATIVE (FEDERAL) CONSTRUCTION (NON-FEDERAL) Purpose Description of Work Cost NON-FEDERAL TOTAL $0 CONSTRUCTION NARRATIVE (NON-FEDERAL) TOTAL CONSTRUCTION $0 Consultant excess G. Consultants/Contracts —Indicate whether applicant's formal, written Procurement Policy or the Pedeir Acqu sil; onlegula iana are followed. Fees: For each consultant enter the name, if known, service to be provided, hourly or daily fee (8-hour day), and estimated time on the project. Consultant fees in of $450 per day or S56.25 per hour require additional justification and prior approval from OJP.Itp,Yiely„an,,Ip .tltlllc (ttt k...a elt CONSULTANT FEES (FEDERAL) Name of Consultant Service Provided Computation Cost Fee Basis Quantity 8 Hour Day $0 SUBTOTAL $0 CONSULTANT FEES NARRATIVE (FEDERALI CONSULTANT FEES (NON-FEDERAL) Name of Consultant Service Provided Computation Cost Fee Basis Quantity $ Hour Day $0 SUBTOTAL S0 CONSULTANT FEES NARRATIVE (NON-FEDERAL) Consultant Expenses: List all expenses to be paid from the grant to the individual consultants in addition to their fees (i.e., travel, meals, lodging, etc.). This includes travel expenses for anyone who is not an employee of the applicant such as participants, volunteers, partners, etc. CONSULTANT EXPENSES (FEDERAL) Purpose of Travel Location Computation Cost Item Cost Rate Basis for Rates Quantity Number of People Number of Trips Cost $0 Lodging Night : $0.00 Meals Day S0.00 Mileage Mile $0.00 Transportation: Round-trip $0.00 Loea1 Travel $0:00 Other $0.00 Subtotal Moo SUBTOTAL $0 FEDERAL TOTAL $0 CONSULTANT EXPENSES NARRATIVE (FEDERAL) CONSULTANT EXPENSES (NON-FEDERAL) Purpose of Travel Location Computation Cost Item Cost ate Basis for Rate Quantity Number of People Number of Trips Cost $0 Lodging Night $0 00 Meals Day $0.00 Mileage Mile $0 00 Transportation: Round-tri> $0.00 Local Travel $0.00 Other $0,00 Subtotal $o.00 SUBTOTAL $0 NON-FEDERAL TOTAL $0 CONSULTANT EXPENSES NARRATIVE (NON-FEDERAL) TOTAL CONSULTANTS $0 Contracts _Provide a description of the product or service to in awarding contracts. A separate justification must be provided organization that is ineligible to receive a direct award CONTRACTS (FEDERAL) be procured by contract and an estimate of for sole source contracts in excess of $100,000. the cost. Applicants are encouraged to promote free and open competition A sole source contract may not be awarded to a commercial Item Cost FEDERAL TOTAL $0 CONTRACTS NARRATIVE (FEDERAL) CONTRACTS (NON-FEDERAL) Item Cost NON-FEDERAL TOTAL $0 CONTRACTS NARRATIVE (NON-FEDERAL) TOTAL CONTRACTS $0 TOTAL CONSULTANTS/CONTRACTS $0 H. Other Costs —List items (e.g., rent ( arnu-length n, t ,action r t. jy, ), reproduction, telephone, footage and the cost footage, months, etc. janitorial or security services, and investigative or per square foot for rent or provide a monthly rental cost To View an Example, Click Here confidential funds) by and how many months major type and the basis of the computation. For example, provide the square to rent. The basis field is a text field to describe the quantity such as square OTHER COSTS (FEDERAL) Description Computation Cost Quantity Basis Cost Length of Time Licensing for records integration (Year 1) 320 x $90 1 Yearly $28800 1 $28,800 Licensing for records integration (Year 2) 640 x $90 1 Yearly $57600 1 $57,600 Warranty Plan Docking Stations Protection (Year 1) 107 Yearly $216 l $23;112 Warranty Plan Protection Docking Stations (Year 2) 1(17 Yearly $216 1 $23,112 Bandwidth (Cxpansion) 2 Line $48000 1 $96,000 Instructor Training Sessions ($29.65/hr per instructor for 5 hrs.*2 instructors) (Year 1) 54Hourly $29.65 10 $16,011 Instructor Training Sessions ($29, 65/hr per instructor for 5 hrs. * 2 officers) (Year 2) 53 Hourly $29.65 10 $15,715 Front Line Officer Training (Year 1) 320 Hourly $29.65 5 $47,440 Front Line Officer Tralnin Year g (2) 320 Hourl y $29.6� 5 $47,440 Space Reconfiguration 1 unit $20000 1 $20,000 BWC System Set-up Cost 1 Unit $7700 1 $7,700 FEDERAL TOTAL $382,930 OTHER COSTS NARTIVE (FEDERAL Licensing - The grant award will be allocated toward the annual payment of licensing for integration of records $28,800 in the first year and $57,600 in the second year. - Warranty Protection is assurance plan - Insurance covering the replacement of damaged cameras/docking stations, $23,112 a year, per camera, for two years. - Bandwidth - Yearly cost of $96,000 for leasing a separate bandwidth line dedicated for uploading all BWC digital transmissions. Lines will help avoid system slowdown or crash and will provide upload speeds of 200 MB/sea - Instructor Training - Cost of Instructor Team, There will be 2 supervisors/officers, rotating and providing 107 training sessions at $29.65/hr for 5 hours during shifts, The first year will have 54 sessions and the second year will have 53 sessions. -Officer Training - $47,440 will be allocated to the training of 320 officers for 5 hours a day. - Cost of setting up BWC system - one time fee of $15,000 (split between federal and applicant) - Storage Rooms (4) Facilities will be utilized as storage rooms for the body worn cameras in each Miami Police Department precinct; Miami Police Headquarters, Miami Police North Station, Miami Police South Station & Miami Police Grapeland Heights Substation. The grant will allocated $20,000 to reconfigure and rearrange space for BWC storage, docking stations, cabling, switches, wires, hubs, and CCTV. OTHER COSTS (NON-FEDERAL) Description Computation Cost Quantity Basis Cost Length of'1'ime Unlimited Licensing Storage (Year 1) 320 x $948 320 Yearly $948 00 1 $303,360 Unlimited Licensing Storage (Year 2) 640 x $948 640 Yearly $948.00 1 $606,720 BWC System Set-up Cost 1 Yearly $7300 00 1 $7,300 Bandwidth (Year 2) 2 Yearly $48000.00 1 $96,000 NON-FEDERAL TOTAL $1,013,380 OTHER COSTS NARRATIVE (NON-FEDERAL) - Unlimited Storage - Cost of yearly unlimited storage per camera unit, - Cost of setting up BWC system - one time fee of $15,000 (split between federal and applicant) - Bandwidth - Yearly cost of $96,000 for leasing a separate bandwidth line dedicated for uploading all BWC digital transmissions. Lines will help avoid delays or system slowdowns providing upload speeds of 200 MB/sec. TOTAL OTHER COSTS $1,396,310 I. Indirect Costs — Indirect costs are allowed only if the applicant has a Federally approved indirect Iat tee tra aI ), must be attached. If the applicant does not have an approved rate, one can be requested by all documentation and approve a rate for the applicant organization, or if the applicant's accounting system (Note; Use whole numbers as the indirect rate, an example is an indirect rate of 15.73% should be shown INDIRECT COSTS (FEDERAL) cost rate. A copy of the contacting the applicant's permits, costs may be as 15.73) To View an rate approval, (a fully executed nelrgtiated cngni tut I'ndertl agency, allocated in the direct costs Exempla Click Dere , which will review categories. Description Computation Cost Base Rate $Q FEDERAL TOTAL $0 INDIRECT COSTS NARRATIVE (FEDERAL) INDIRECT COSTS (NON-FEDERAL) Description Computation Cost Base Rate $0 NON-FEDERAL TOTAL $0 INDIRECT COSTS NARRATIVE (NON-FEDERAL}, TOTAL INDIRECT COSTS SO Budget Summary — When you have completed the budget worksheet, transfer the totals for each category to the spaces below. Compute the total direct costs and the total project costs. Indicate the amount of Federal funds requested and the amount of non -Federal funds that will support the project. Budget Category Federal Request Non -Federal Amounts Total A. Personnel $120,000 $155,000 $275,000 B. Fringe Benefits $0 $142,535 $142,535 C. Travel $3,000 $0 $3,000 D. Equipment $454,070 $10,000 $464,070 E. Supplies $0 $0 $0 F. Construction $0 $0 $0 G. Consultants/Contracts $0 $0 $0 H. Other $382,930 $1,013,380 $1,396,310 Total Direct Costs $960,000 $1,320,915 $2,280,915 1. Indirect Costs $0 $0 $0 TOTAL PROJECT COSTS $960,000 $1,320,915 $2,280,915 Paperwork Reduction respond to a collection create forms and possible burden on this application is estimate, or suggestions Office of the Chief Reports Project, Pudget, Washington, is not required to number. We try to which impose the least time to complete and file the accuracy of this of Justice Programs, 20531; and to the Public Use of Management and Federal Request $960,000 Non -Federal Amount $1,320,915 Total Project Cost $2,280,915 Public Reporting Burden Act Notice; Under the Paperwork Reduction Act, a person of information unless it displays a current valid OMB control instructions that are accurate, can be easily understood, and you to provide us with information. The estimated average four (4) hours per application. If you have comments regarding for making this,form simpler, you can write the Office Financial Officer, 810 Seventh Street, NW, Washington, DC 1121-0188, Office of Information and Regulatory Affairs, Office DC 20503.