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Home My WebLink AboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #1148 Date: Commission Meeting Date: 11/17/2016 Requesting Department: Department of Police Sponsored By: Francis Suarez District Impacted: All Type: Resolution Subject: Est. Special Rev. Proj - Body -Worn Camera Policy Purpose of Item: A Resolution establishing a new Special Revenue Project entitled: "FY 2016 Body -Worn Camera Policy And Implementation Program," and appropriating funds, consisting of a grant award from the U.S. Department of Justice, Office Justice Programs, in the amount of $960,000.00 for a total matching amount of $1,320,915.00, which includes $320,660.00 match, with $135,543.42 as in -kind match for the first year, and $702,720.00 match with $161,991.58 as in -kind match, for the second year to be allocated from CIP Project No. 40-B17327, (matching funds are to come from General Fund NDA Transfers -Out) for a total program cost of $2,280,915.00 (for the two-year period), to implement or expand the Body -Worn Camera Programs within the police department; authorizing the City Manager to execute the necessary documents, in substantially the attached form, and any other documents in order to implement the acceptance of said grant. Background of Item: The Miami Police Department applied for and was awarded funding for the implementation or expansion of the Body -Worn Camera Program. The intent of the program is to help agencies develop, implement, and evaluate a Body -Worn Camera Program as one tool in a law enforcement agency's comprehensive problem solving approach to enhance officer interactions with the public and build community trust. Budget Impact Analysis Item is Related to Revenue Item is an Expenditure Item is NOT funded by Bonds Total Fiscal Impact: $2,280,915.00 (for the two-year period) General Account No: Matching funds to come from General Fund NDA Transfers -Out Special Revenue Account No: TBD by Finance CIP Project No: 40-B17327 Reviewed B Department of Police Department of Police Department of Police Office of Management and Budget Office of Management and Budget Office of Grants Administration City Manager's Office Legislative Division Office of the City Attorney Office of the City Attorney City Commission Office of the Mayor Office of the City Clerk Xiao-Wen Michelle Choi Ronald Papier Rodolfo Llanes Adine Cordero Christopher M Rose Lillian P Blondet Daniel J. Alfonso Valentin J Alvarez Barnaby L. Min Victoria Mendez Nicole Ewan Mayor's Office City Clerk's Office Police Chief Review Police Chief Review Department Head Review Budget Analyst Review Budget Review Grant Review City Manager Review Legislative Division Review Completed Completed Completed Completed Completed Completed Completed Completed Deputy City Attorney Review Completed Approved as to Form and Correctness Meeting Completed Signed by the Mayor Completed Signed and Attested by the City Clerk Completed 10/19/2016 11:47 AM 10/21/2016 2:51 PM 10/21/2016 3:03 PM 10/21/2016 4:10 PM 11/03/2016 11:11 AM 11/03/2016 6:00 PM 11/04/2016 8:13 AM 11/04/2016 10:15 AM 11/04/2016 11:31 AM Completed 11/17/2016 9:00 AM 11/23/2016 5:48 PM 11/23/2016 6:11 PM City of Miami Legislation Resolution Enactment Number: R-16-0555 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 1148 Final Action Date:11/17/2016 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), AUTHORIZING THE CITY MANAGER TO ACCEPT GRANT FUNDS IN AN AMOUNT NOT TO EXCEED $960,000.00 FROM THE UNITED STATES DEPARTMENT OF JUSTICE, OFFICE JUSTICE PROGRAMS, FOR THE FY 16 BODY -WORN CAMERA POLICY AND IMPLEMENTATION PROGRAM ("PROGRAM"); AUTHORIZING REQUIRED CITY OF MIAMI MATCHING FUNDS IN AN AMOUNT NOT TO EXCEED $1,320,915.00, EQUAL TO CITY OF MIAMI IN -KIND SERVICES IN AN AMOUNT NOT TO EXCEED $297,535.00, AND MATCHING FUNDS TO BE ALLOCATED FROM THE GENERAL FUND NON -DEPARTMENTAL ACCOUNT, IN AN AMOUNT NOT TO EXCEED $1,023,380.00, FOR A TOTAL PROGRAM AMOUNT OF $2,280,915.00, FOR THE PERIOD COMMENCING OCTOBER 1, 2016 THROUGH SEPTEMBER 30, 2018; ESTABLISHING A NEW SPECIAL REVENUE PROJECT ENTITLED: "FY 2016 BODY - WORN CAMERA POLICY AND IMPLEMENTATION PROGRAM," TO ACCEPT THE GRANT IN A TOTAL AMOUNT NOT TO EXCEED $960,000.00; FURTHER AUTHORIZING THE CITY MANAGER TO EXECUTE THE NECESSARY DOCUMENTS, IN SUBSTANTIALLY THE ATTACHED FORM, AND TO NEGOTIATE AND EXECUTE ANY OTHER DOCUMENTS, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, IN ORDER TO IMPLEMENT THE ACCEPTANCE OF AND COMPLIANCE WITH SAID GRANT. WHEREAS, the City of Miami ("City") has been awarded a grant in an amount not to exceed $960,000.00 ("Grant") from the United States Department of Justice, Office of Justice Programs, for the FY 16 Body -Worn Camera Policy and Implementation Program ("Program"), for the period commencing October 1, 2016 through September 30, 2018; and WHEREAS, the Program helps agencies develop, implement, and evaluate a body -worn camera program as one tool in a law enforcement agency's comprehensive problem solving approach to enhance officer interactions with the public and build community trust; and WHEREAS, as a condition of the Grant, the City is required to provide matching funds in an amount not to exceed $1,320,915.00, equal to City in -kind services in an amount not to exceed $297,535.00, and matching funds, to be allocated by separate Resolution, from the General Fund Non -Departmental Account, in an amount not to exceed $1,023,380.00; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The City Manager is authorized to accept the Grant in a total amount not to exceed $960,000.00 from the United States Department of Justice, Office of Justice Programs for the Program. Section 3. The following new Special Revenue Project is established and resources are to be appropriated by separate Resolution as described below: FUND TITLE: FY 2016 Body -Worn Camera Policy and Implementation Program RESOURCES: Grantor Contribution: City Matching Funds: City In -Kind Services: Total: 1 STYEAR $568,453.00 $320,660.00 $135,543.42 $1,024,656.42 2ND YEAR $391,547.00 $702,720.00 $161,991.58 $1,256,258.58 SUBTOTAL $960,000.00 $1,023,380.00 $297,535.00 $2,280,915.00 Section 4. The City Manager is authorized' execute the necessary documents, in substantially the attached form, and to negotiate and execute any other documents, in a form acceptable to the City Attorney, in order to implement the acceptance of and compliance with said grant. Section 5. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: ndez, ity kkor ey 11/5/2016 1 The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.