HomeMy WebLinkAboutMemo - Sole Source FindingTO:
FROM:
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Rodolfo Llanes
Chiefo 'o'
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CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
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L EEIVED
JUN 0 6 2016
MIAMI POLICE
OFFICE OF
THE CHIEF OF POLICE
DATE:
SUBJECT : Finding of Sole Source
REFERENCES Purchase of L
ENCLOSURES:
Field Training
FIL 7-2
Enforcement
licatio
W?\1 W
The police department is requesting a sole source finding for the purchase of a L-;w Enforcement
Field Training Application (LEFTA), to include the customization of the applicatiL n, installation,
training and support from International Business Information Technologies, Inc., altoating funds in
the amount of $30,000 from CIP Fund, Award No. 1426, Project No.40-B70182, Task No. 5,
Expenditure — Subscription/Membership, Organization 190001 and $750.00 from the Police
General Operating Fund, Account No. 00001.190001.554000 for a total amount of $30,750.00 to
be utilized by the police department's field training officers.
The Training and Personnel Development Section has recommended that the department equip
the field training officers with the proper resources needed to manage departmental training
programs for numerous positions. This LEFTA was uniquely designed for the Miami Police
Department with features, to include but not limited to:
1. All data is hosted on Government AZURE and approved by
a. United States Federal Risk and Authorization Management Program
b. Defense Information Systems Agency
c. Criminal Justice information Services Division
2. Field Training Officer certification audit to know when certifications expire
3. Officer Safety Violation Report
4. Tracking what type of calls a Trainee handled
5. Ability to Zink with agency's CAD system
6. The self -populated "Trainee Portfolio" shows you all documents completed on a
trainee and their sign -off status. This is of tremendous help to supervisors and
administrators.
According to International Business information Technologies, Inc. the LEFTA is a wholly owned,
intellectual property of their organization and licensing and support is not available from any other
vendor.
We fee! that this application will upgrade and enhance the functionality process of the Field Training
Officer Program.
Should you have any questions or require additional information regarding this matter, please do
not hesitate to contact me.
JHG/XWMC/jms
Attachments
Sole Source. nformation for
Law Enforcement Field Training Application (LEFTA',
May 20, 2016
The LEFTA software application is designed to enable field training officers (FTOs) to manage departmental training
programs for numerous positions. Based on the below features, LEFTA is a sole source software application. There is no other
vendor whose software application includes all of the below features:
LEFTA unique features, include:
1. All data Is hosted on Government AZURE and approved by
a, United States Federal Risk and Authorization Management Program (FedRAMP)
b. Defense Information Systems Agency (DISA)
c. Criminal Justice information Services Division (CPS)
2, FTO certification audit to know when certifications expire
3. 0fficer Safety Violation Report
4. Tracking what type of calls a Trainee handled
5. Ability to link with agency's CAD system
6. We provide the option to host or to install on your agency server. You can change this In the future if you like
7. Unflnlited licenses
8. The self -populated "Trainee Portfolio" shows you all documents completed on a trainee and their sign -off status. This is off
tremendous help to supervisors and administrators. Hyperlinks allow you to go to each report directly to do more research,
9. Trainee to FTO Scheduling
10, Statistical Graphics based on:
a. Age
b. Gender
c. Race
11, Our DORs provide pictures of the trainee and the FTO. Thereare pictures of the trainee on several other reports. This
makes it easier for supervisors and administrators to put a name with a face.
12. The program does not only monitor a trainee during FTP but also enables you to continue monitoring during the
probationary period.
LEFTA is the wholly owned, intellectual property of International Business Information Technologies, Inc. (d.b.a. LEFTA
Systems) and licensing and support for LEFTA Is not available from any other vendor.
10950-60 San Jose Blvd., Suite 101
Jacksonville, FL 32223
1 (800) 405-3109 - Toll Free
www.Ieftasysterns.org
Ari,
Hello. Below are the answers for your questions. I have also attached a sole source letter that
addresses some of the below questions.
1. Explain why the product/service requested is the only product/service that can satisfy your
requirements, and explain why alternatives are unacceptable. Be specific with regard to
specifications, features, characteristics, requirements, capabilities, and compatibility. Describe
what steps have been undertaken to make this determination. See attached sole source letter.
2. Explain why this services provider, supplier or manufacturer is the only practicably available
source from which to obtain this product or service, and describe the efforts that were made to
verify and confirm whether, or not, this is so. (Obtain and include a letter from the
manufacturer confirming cia€ms made by distributors or exclusive distributorships regarding the
product or service, if that is cited as a reason for this Sole Source.) See attached sole source
letter.
3, Will this product obllgate us to a particular vendor for future purchases (either In terms of
maintenance that only this vendor will be able to perform and/or if we purchase this item, will
we need more "like Items in the future to match this one)? It does not obligate you to purchase
additional products; however, they are the only ones that can provide (IT) support for their
software product. The IT support gives us full access to all licenses, as well as, any automatic
updates the company may do.
4. Explain why the price for this product or service is considered to be fair and reasonable. They
currently offer an industry standard and other police departments have paid the same price.
5. Describe the negotiation efforts, if any that have been made with the supplier to obtain the best
possible price, Cost of the application is depended on client size (size of police department) and
not negotiable.
6. Explain the consequences(s) to the City, including the dollar estimate of the financial impact, if
this Sole Source Is not approved. Reducing liability to the City is the main focus when looking at
this software program. The actual dollar estimate is not calculable since the damages can vary
basedon a case by case basis. In today's 215t Century society, the need to capture data is
paramount. Getting this program will allows us to take the City of Miami Police Department
Reid Training Officer Program to be par to par with times and technology.
If you have any questions, please don't hesitate to contact me at any time,
Lt. Jose R. Rocha Sr. CPTED, M.S.
Deputy Commander Training Unit
Field Training Lieutenant (FTL)
In-Service/1PI Development Section
City of Miami Police Department
400 NW 2"d Avenue
Miami, Florida 3312E
(W) 305-603-6566
(C) 786-290-5673