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Contract No.: 15-16-039
Current Term: N/A
Expiration Date:
Title: Purchase of Law Enforcement Field Training
Application
Recommendation:
/1 Sole Source Contract
❑ Solicit Competition
Procurement Contracting Officer:
Charles Johnson
■ Access Contract
❑ Other
Background:
The Police Department (Police) is seeking to purchase the Law Enforcement Training Application ("LEFTA"),
designed by International Business Information Technologies, Inc. d/bla LEFTA Systems, for its Training and
Personnel Development Division. The LEFTA software monitors the performance of Field Officer recruits
throughout their training and probationary periods, in a comprehensive paperless application. LEFTA
warehouses such information as certifications, disciplinary action, training achievements, safety violations, the
types of calls taken, etc. Police currently tracks this information using a paper system. There is no existing
contract, as this purchase will be the first of this type of software, or from this vendor by the City. The initial
purchase price is $30,750, inclusive of installation, training, and the first year's annual support subscription.
Future subscription renewals will be covered under Section 18-72(b)(15) of the City of Miami's Procurement
Code,
Research Conducted:
Market research was conducted to investigate the Police's assertion that the purchase of this system qualified
as a Sole Source procurement. This research included the following:
• Internet Searches:
o Procurement Staff determined that the LEFTA system differentiates itself from other police
training applications in that it comprehensively tracks the progress of new employees throughout
their probationary period.
o The search found no other software packages designed to meet the needs expressed by the
Training and Personnel Development Division of Police.
o Procurement Staff identified several police departments that have purchased this system.
Information evidencing sole source purchases was found related to nearly all documented
purchases of the system discovered through this means.
• Outreach:
a Procurement Staff contacted the City of Albuquerque, NM, City of Glendale, CA and City of
Daytona Beach, FL Police Departments. Each agency indicated that it purchased the software
package as a sole source, or without a competitive process, although some were underneath the
threshold for a formal procurement process.
Recommendation:
recommend the approval of the Police Department's request to purchase this system as a sole source. This
purchase will allow Police to more accurately track the progress of new Field Officers. This will in turn help reduce
the City's risk of liability due to error on the part of these employees. This proprietary software, which will be
customized for Police, is not available for purchase through any entity other than International Business
Information Technologies, inc. d/b/a LEFT
Procurement Contracting Officer:
Date:
Procurement Contracting Manager: Date:
Director/Asst. Director: _ CJ
Date: