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Home My WebLink AboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #1151 Date: 10/17/2016 Commission Meeting Date: 11/17/2016 Requesting Department: Department of Police Sponsored By: District Impacted: All Type: Resolution Subject: Sole Source - Law Enf. Field Training App. Purpose of Item: The purpose of this item is to authorize a resolution of the Miami City Commission, with attachments, by a four -fifths (4/5th's) vote, pursuant to Section 18-92 of the Code of the City of Miami, Florida, as amended, after an advertised public hearing, ratifying, approving and confirming the City Manager's finding of a sole source; waiving the requirements for competitive sealed bidding procedures and approving the procurement of one (1) Law Enforcement Field Training Application ("LEFTA"), to include installation, training, and the first year's annual support subscription, from International Business Information Technologies, Inc. d/b/a LEFTA Systems, for the Department of Police for a purchase price of $30,750.00; allocating $30,000.00 from CITP Fund, Award No. 1426, Project No. 40-B70182, Task No. 5; and $750.00 from Police General Operating Fund, Account No. 00001.190001.554000. Annual subscription renewals will be covered by Section 18.72 (b)(15) of the Procurement Code. Background of Item: Police is seeking to procure LEFTA in order to more effectively monitor the training and performance of newly hired Field Officers throughout the training and probationary periods. This software will allow supervisors to monitor the progress and/or deficiencies of new employees through a customized application. LEFTA creates a "Trainee Portfolio", which accesses and displays all documents completed on a trainee and their sign -off status. The purchase of LEFTA will allow the Training and Personal Development Unit to transition from the paper -based personnel tracking system currently used to evaluate trainees. This will also help to reduce the City's risk for liability due to employee error. Budget Impact Analysis Item is an Expenditure Item is NOT funded by Bonds Total Fiscal Impact: $30,750.00 (One Time Purchase) General Account No: 00001.190001.554000 CITP Project No: 40-B70182 Department of Police Department of Police Office of Management and Budget Office of Management and Budget Department of Procurement Legislative Division City Manager's Office Office of the City Attorney Office of the City Attorney City Commission Office of the Mayor Office of the City Clerk Reviewed B Xiao-Wen Michelle Choi Rodolfo Llanes Adine Cordero Christopher M Rose Lydia Osborne Valentin J Alvarez Daniel J. Alfonso Barnaby L. Min Victoria Mendez Nicole Ewan Mayor's Office City Clerk's Office Police Chief Review Completed Department Head Review Completed Budget Analyst Review Completed Budget Review Completed Procurement Review Completed Legislative Division Review Completed City Manager Review Completed Deputy City Attorney Review Completed Approved as to Form and Correctness Meeting Completed Signed by the Mayor Completed Signed and Attested by the City Clerk Completed 10/18/2016 8:19 AM 10/18/2016 9:06 AM 10/18/2016 6:26 PM 10/21/2016 1:02 PM 10/21/2016 3:46 PM 11/03/2016 5:16 PM 11/04/2016 8:15 AM 11/04/2016 5:14 PM Completed 11/17/2016 9:00 AM 11/23/2016 5:48 PM 11/23/2016 6:12 PM City of Miami Legislation Resolution Enactment Number: R-16-0546 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 1151 Final Action Date:11/17/2016 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), BY A FOUR -FIFTHS (4/5THS) AFFIRMATIVE VOTE, PURSUANT TO SECTION 18-92 OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED, AFTER AN ADVERTISED PUBLIC HEARING, RATIFYING, APPROVING, AND CONFIRMING THE CITY MANAGER'S FINDING OF A SOLE SOURCE; WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDDING PROCEDURES AND APPROVING ENTERING INTO AN AGREEMENT WITH INTERNATIONAL BUSINESS INFORMATION TECHNOLOGIES, INC. D/B/A LEFTA SYSTEMS FOR PROCUREMENT OF ITS LAW ENFORCEMENT FIELD TRAINING APPLICATION ("LEFTA") SOFTWARE, INCLUDING INSTALLATION, TRAINING, AND THE INITIAL YEAR'S TECHNICAL SUPPORT, IN AN AMOUNT NOT TO EXCEED $30,750.00, FOR THE MIAMI POLICE DEPARTMENT; ALLOCATING $30,000.00 FROM OFFICE OF CAPITAL IMPROVEMENT FUND, AWARD NO. 1426, PROJECT NO. 40-B70182, TASK NO. 5, AND $750.00 FROM POLICE GENERAL OPERATING FUND, ACCOUNT NO. 00001.190001.554000; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ALL OTHER DOCUMENTS, INCLUDING ANY AMENDMENTS AND MODIFICATIONS TO THE PURCHASE AGREEMENT, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AS MAY BE NECESSARY FOR SAID PURPOSE. WHEREAS, the Miami Police Department ("MPD") requires viable resources to monitor and evaluate the development of new police officer trainees in the Field Training Officer ("FTO") Program in order to better serve the City of Miami ("City"); and WHEREAS, International Business Information Technologies, Inc. d/b/a LEFTA Systems is the sole manufacturer and distributor of the Law Enforcement Field Training Application ("LEFTA") software; and WHEREAS, the LEFTA FTO Patrol Application is a comprehensive training software program that monitors the performance of police trainees during their FTO curriculum and their probationary period; and WHEREAS, the application will allow MPD's FTO supervisors to quickly evaluate, identify potential problem areas during the field training, and track the progress of a trainee to assure he/she has gained sufficient skills and knowledge to operate in the capacity as a solo officer; and WHEREAS, pursuant to Section 18-92 of the Code of the City of Miami, Florida, as amended ("City Code"), the Chief Procurement Officer has made a finding that International Business Information Technologies, Inc. d/b/a LEFTA Systems, is the sole source provider of the LEFTA software application for the training of new police officers; and WHEREAS, the finding of the Chief Procurement Officer have been approved and adopted as the finding of the City Manager; and WHEREAS, the City Manager and the Chief Procurement Officer recommend that the requirements for competitive sealed bidding procedures be waived and that the procurement of the LEFTA software application be approved; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. By a four -fifths (4/5ths) affirmative vote, pursuant to Section 18-92 of the City Code, after an advertised public hearing, the City Manager's finding of a sole source is ratified, approved and confirmed, and the requirements for competitive sealed bidding procedures are waived. Section 3. The City Manager is authorized to enter into an agreement with International Business Information Technologies, Inc. d/b/a LEFTA Systems, for the procurement of the LEFTA software, including installation, training, and the initial year's technical support, for an amount not to exceed $30,750.00, for use by the MPD. Section 4. Funds, in an amount not to exceed $30,000.00, are to be allocated from the Office of Capital Improvement Fund, Award No. 1426, Project No. 40-B70182, Task No. 5, and in the amount of $750.00 from the Police General Operating Fund, Account No. 00001.190001.554000. Section 5. The City Manager is further authorized1 to negotiate and execute all other documents, including any amendments and modifications to the purchase order, in a form acceptable to the City Attorney, as may be necessary for said purpose. Section 6. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: ndez, ity Httor 1 The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and City Code provisions. 2 This Resolution shall become effective as specified herein unless vetoed by Mayor with ten (10) days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.