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Home My WebLink AboutPre-LegislationCity of Miami Text File Report City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File ID: 09-01219 Enactment #: R-09-0520 Version: 1 Type: Resolution Status: Passed Enactment Date: 12/10/09 • Introduced: 10/26/09 Controlling Body: Office of the City Clerk A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER APPROVING THE FINDINGS OF THE EVALUATION COMMITTEE, PURSUANT TO REQUEST FOR PROPOSAL NO. 127103, THAT FORAY TECHNOLOGIES, IS THE TOP -RANKED FIRM RESPONSIVE TO THE RFP REQUIREMENTS, TO PROVIDE A LAW ENFORCEMENT DIGITAL PHOTO LAB SYSTEM, FOR THE DEPARTMENT OF POLICE; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE PROFESSIONAL SERVICE AGREEMENT(S) ("PSAS"), IN SUBSTANTIALLY THE ATTACHED FORM(S), FOR THE TERMS LISTED UNDER EACH RESPECTIVE PSA, AT AN INITIAL COST NOT TO EXCEED $317,477.90, WHICH INCLUDES THE IMPLEMENTATION OF A LAW ENFORCEMENT DIGITAL PHOTO LAB SYSTEM AND THE FIRST SIX (6) YEARS OF SOFTWARE MAINTENANCE SUPPORT AND SERVICE, WITH THE FIRST YEAR INCLUDED AT NO ADDITIONAL COST TO THE CITY OF MIAMI; ALLOCATING FUNDS FROM THE UNITED STATES DEPARTMENT OF JUSTICE, COMMUNITY ORIENTED. POLICING SERVICES (COPS) GRANT ACCOUNT NO, 12000.191008.664000.0000.00000, PNG AWARD 1624, PROJECT' 19-199954; FURTHER AUTHORIZING TWO (2) ADDITIONAL OPTIONS TO EXTEND FOR FIVE (5) YEARS EACH THE SOFTWARE MAINTENANCE SUPPORT AND SERVICE; ALLOCATING FUNDS FOR FUTURE YEAR FUNDING, FROM THE VARIOUS SOURCES OF FUNDS OF THE USER DEPARTMENT, SUBJECT TO THE AVAILABILITY OF -FUNDS -AND -BUDGETARY APPROVAL AT THE TIME OF NEED. WHEREAS, the City of Miami ("City") issued Request for Proposal ("RFP") No. 127103 for the provision of a Law Enforcement Digital Photo Lab System, and two (2) proposals were received, and deemed responsive and responsible; and WHEREAS, the Evaluation Committee, appointed by the City Manager recommend that the City negotiate an agreement with the top ranked firm, Foray Technologies, and if negotiated terms, conditions, and pricing is in the best interest and advantageous to the City to execute said agreement; and WHEREAS, funding will be derived from the United States Department of Justice, Community Oriented Policing Services ("COPS") Grant, with future year funding subject to the availability of funds and budgetary approval at the time of need; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: City of Miami Page 1 Printed on 2/1712012 United States Department of Justice COPS Grant, Account No. 12000.191008.664000.0.000.00000, PNG Award 1624, Project 19-199954. Section 4. Two (2) additional options to extend for five (5) years each the software maintenance support and service, is authorized, with funds allocated for future year funding, from the various sources of funds of the userdepartment, subject to the availability of funds and budgetary approval at the time of need. Section 5, This Resolution shall become effective immediately upon its adoption and signature of the Mayor. (2) City of Miami Page 2 Printed on 2/17/2012 City of Miami Legislation Resolution City Hail 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 12.00725 Final Action Date: A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), BY A FOUR -FIFTHS (4/5THS), AFFIRMATIVE VOTE, PURSUANT TO SECTION 18-92(A)(1) AND (3) OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED, AFTER AN ADVERTISED PUBLIC HEARING, RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S FINDING OF A SOLE SOURCE; WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDDING PROCEDURES AND APPROVING THE PROCUREMENT OF SOFTWARE UPGRADES AND ON -SITE SERVICES TO THE LAW ENFORCEMENT DIGITAL PHOTO LAB SYSTEM, FROM FORAY TECHNOLOGIES, FOR THE DEPARTMENT OF POLICE, IN ATOTALAMOUNT NOT TO EXCEED $40,362, CONSISTING OF $19,525 IN SOFTWARE LICENSES, AND $20,837 IN ON -SITE SERVICES, WHICH INCLUDES ONE (1) YEAR OF SOFTWARE SUPPORT; ALLOCATING FUNDS FROM THE DEPARTMENT OF POLICE -ACCOUNT CODE NO, 12000.191602.664000.0000.00000; AUTHORIZING THE PURCHASE OF ADDITIONAL SOFTWARE SUPPORT OPTIONS FOR YEARS TWO AND THREE, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED; FURTHER AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT, IN SUBSTANTIALLY THE ATTACHED FORM, FOR SAID PURPOSE, WHEREAS, pursuant to Resolution No, 09-0520, adopted December 10, 2009, the City Commission authorized the procurement of a Law Enforcement Digital Photo Lab ("System") from Foray Technologies, for the Department of Police ("Department"), pursuant to Request for Proposals ("RFP") No. 127103; and WHEREAS, the initial purchase authorized the implementation of the System and the first six (6) years of software maintenance support and service; and WHEREAS, pursuant to Resolution No. 11-0397, adopted October 13, 2011, the City Commission accepted grant funding from the United States Department of Justice to add components to the System; and WHEREAS, these additional components, which were not part of the initial purchase under RFP No. 127103, will enable the Department to access all stored digital assets, including but not limited to Images, video and audio In the existing System from any computer in the Department; and WHEREAS, the upgrade will provide a means for the Latent Finger Print Section of the Department to document and keep track of all steps used in the process of Finger Print Identification along with chain 'of custody of those processes; and WHEREAS, pursuant to Section 18-92(a) (1) and (3) of the Code of the City of Miami, Florida, as amended ("City Code"), the Chief Procurement Officer has adopted a finding that Foray Technologies, City of Miami Page 1 of2 File Id: 12-00725 (Version: 1) Printed On: 7/3/2012 File Number: 1,2-00725 Is the sole source provider of software upgrades and on -site services to the Law Enforcement Digital Photo Lab of the Department; and WHEREAS, the findings of the Chief Procurement Officer have been approved and adopted as the finding of the City Manager; and WHEREAS, the City Manager and the Chief Procurement Officer recommend that the requirements for competitive sealed bidding procedures be waived and the procurement of the above goods and services as specified be approved; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as fully set forth in this Section. Section 2. By a four -fifths (4/5ths), affirmative vote, pursuant to Section 18-92(a)(1) and (3) of the City Code, after an advertised public hearing, the City Manager's finding of a sole source, is ratified, approved and confirmed, the requirements for competitive sealed bidding procedures are waived, and the procurement of Software Upgrades and On -Site Services to the Law Enforcement Digital Photo Lab System, from. Foray Technologies, for the Department of Police, is approved, in a total amount not to exceed $40,362, consisting of $19,525 in Software Licenses and $20,837 in On -Site services, which includes one (1) year of Software Support, with funds allocated from the Department of Police Account Code .No. 12000.191602.664000.0000.00000. Section 3. The purchase of additional Software Support Options for Years Two and Three, Is authorized, subject to the availability of funds and budgetary approval at the time of need. • Section 4. The City Manager is authorized {1} to execute an Agreement, in substantially the attached form, for said purpose. Section 5. This Resolution shall become effective immediately upon its adoption and signature of the Mayor. {2} APPROVED AS TO FORM AND CORRECTNESS: JULIE O. BRU CITY ATTORNEY Footnotes: {1} The herein authorization Is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. {2} If the Mayor does not sign this Resolution, It shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. City of MMianmi Page 2 of 2 File Id: 12-00725 (CVersion:1) Printed On: 7/3/2012