HomeMy WebLinkAboutMemo - Police DeptCITY OF MIAMI, FLORIDA
IN ER OFFICE MEMORANDUM
TO:
FROM :
Annie Pe ► z
Director ► Pro, urement
Rodolfolane'
Chief o Police
DATE:
SEP 0 7,2016
SUBJECT:
Purchase Justification
RFP Contract 127103
REFERENCES:
ENCLOSURES:
FILE :
I respectively request to purchase the attached items under city-wide funding. This critical system
requires important hardware and software updates in order to continue to function and to be
supported by the vendor.
The Foray System hosts our Law Enforcement Digital Photo Lab System. This system is critical
for the preservation and integrity of digital crime scene data & photographs. The system must be
replaced to ensure that it is available for criminal investigations and their subsequent criminal
trials. Failure to replace this legacy hardware could result in data loss and/or delay in processing
digital evidence and might result in cases being dismissed for lack of prosecution.
The hardware has reached end of life and is no longer supported. In addition, the legacy hardware
does not support the latest Microsoft server and database releases which contain critical security
updates. We also need to be upgraded to the latest version of the Foray platform in order to be on a
vendor supported platform and to receive much needed software enhancements.
Please feel free to contact Captain Sean MacDonald at 305-603-6155 if you have any questions or
concerns regarding this matter,
RL:SDM:aw
IVIIAIVII F'ULICE DEPARTMENT
PURCHASE / SERVICE REQUEST FORM
UNIT:
Computer Support Unit
CONTACT PERSON: Lt. Sean MacDonald
AGENT/ BID -CONTRACT #:
SECTION:
ITSS
PHONE NUMBER:_
3.0,5-60376155
DATE DELIVERY REQUIRED
TYPE. OF FQtDS
GENERAL FUND
[] L.E.T.F.
❑ L.E.T.T.F.
0 NOT KNOWN / DECIDED
El GRANT (SPECIFY):
El OTHER (SPECIFY):
TYPE OF PURCHASES,
El REGULAR PURCHASE
[} BLANKET PURCHASE
❑ EMERGENCY
El SOLE SOURCE PURCHASE
El OTHER
(IF NECESSARY, FNAL DETERMINATION OF FUNDI�i IG WILL BE MADE BY BUSINESS MANAGEMENT SECTION)
BUDGETED ®YES ❑ NO
(If not, please attach transfer of funds request indicating how you
wish to accommodate this request or identify other funding source)
Account Code #
(For Budget Unit Use
NAME: Foray Technologies
SUGGESTED SOURCE (CAN LIST MORE MIN ONE)
ATTENTION: M1C11141--. Temple it '
ADDRESS: 39115thAve. Suite.300 San Diego, CA 92103
PHONE #: 619-858-1360 ext 513 FAX: 619-858-1366
K
ITEM DESCRIPTION (BE AS DESCRIPTIVE AS POSSIBLE)
K b s Y 11K 11K K KR t
The Foray Digital Evidence Acquisition, Storage, and Mgnmt Solution's Hardware and Software are out of warranty
See attached information
UNIT OF ESTIMATED
SHIPPING ESTF Lk1ED
QTY: 1 MEASURE: UNIT PRICE: S73.700,00 CHARGES: S TOTAL: S73.700.00
NLANUFAC'TURER: MODEL: STYLE:
SIZE: COLOR: ASSEMBLY / SET-UP REQTJIRED: ❑ YES ❑ NO
K KKR 7 K K K K K K *I*K i K K t■ `d K K 4 1; 3 K 7 K$ K Sty K Y K K K l K.K K K K K■ 3 K 1 K; A K 7 KKK 1 K K K■ K E i K K t K■ K K i■-0Il A i 11 w K s .i i,
JUSTIFICATION (BE THOROUGH. THIS LNFORMATION MAY BE UTILIZED TO PREPARE LEGISLATION, —GIVE HISTORY, EXPAND ON NEED,
ETC. UTILIZE BACK OF THE FORM IF SPACE GIVEN IS NOT ADEQUATE).
This is in need .of replacement and an upgrade to the latest software version. This system is critical for the preservation
and integrity of digital crime scene data to ensure that it is available for criminal investigations and their subsequent
criminal trials. Failure to replace this legacy hardware could result in data loss and/or delay in processing digital
evidence and might result in cases being dissed for lack of prosecution.
Computer Support Approval `�Z Date /21 Clr
(Required on computer related items only)
Lieutenant
Captain
Commander
/Major
Division Chief
Business Mgt. Section Co.
Administration Division Chief
APPROVALS:
P.I.N.
P.I.N.
P.I.N.
P.I.N.
P.I.N.
P.I.N.
P.I.N.
Lf2�
Date:
Date:
Date:
Date: •4'�I
Date:
Date:
Date:
b4PD RE # 704 ( Budget Unit )
Revised 06-03.03
ITEM DESCRIPTION (BE AS DESCRIPTIVE AS POSSIBLE)
UNIT OF ESTIMATED
QTY: MEASURE: UNIT PRICE:
SHIPPING ESTIMATED
CHARGES: TOTAL:
MANUFACTURER: MODEL: STYLE:
SIZE: COLOR:. ASSEMBLY / SET-UP REQUIRED: ..El YES , LI NO
11
JUSTIFICATION (BE THOROUGH. THIS INFORMATION MAY BE UTILIZED TO PREPARE. LEGISLATION. -GIVE HISTORY, EXPAND ON NEED,
ETC. UTILIZE BACK OF THE FORM • IF SPACE GIVEN IS NOT ADEQUATE):
1 1 1 1 1 1■ 1 1 XXXXXXXXXXX 1 XXXXX 1 1 ■1
ITEM DESCRIPTION (BE AS DESCRIPTIVE AS POSSIBLE)
UNIT OF ESTE IATED SHIPPING ESTIMATED
QTY: MEASURE: UNIT PRICE : ;CHARGES::.. TOTAL:
MANUFAJ I URER: MODEL: STYLE:
SIZE: COLOR: ASSEMBLY / SET-UP REQUIRED: ❑ YES EI NO
111■11111111 1 1
TUSTIFICATIO?i (BE THOROUGH. THIS INFORMATION MAY BE UTILIZED TO PREPARE LEGISLATION. -GIVE HISTORY, EXPAND ON NEED,
ETC. UTILIZE BACK OF THE FORM IF SPACE GIVEN IS NOT ADEQUATE).
ITEM DESCRIPTION (BE AS DESCRIPTIVE AS POSSIBLE)
UNIT OF ESTIMATED SHIPPING ESTIMATED
QTY: MEASURE: UNTTPRICE: CHARGES: TOTAL:
MANUFACTURER:
MODEL: STYLE:
SIZE: COLOR: ASSEMBLY / SET-UP REQUIRED: YES ❑ NO
XXXXXXXX XXXXXXXXXXXXX 1 1 XIIIXXXXXX 1 1■ 1 XXXXXXXXXXXX 1 1 1 1 1 XXXXX 1 XXXXXXXXXX XXIX 1■ 1 1 1 1 1 1■ 1 1 1 1 1 1 1 1 1 1
TUSTIFICATION (BE THOROUGH. THIS LVFORMATION MAY BE UTILIZED TO PREPARE LEGISLATION -GIVE HISTORY, EXPAND ON NEED,
ETC. UTILIZE BACK OF THE FORM IF SPACE GIVEN IS NOT ADEQUATE).
GRAND TOTAL: S73.700.00