Loading...
HomeMy WebLinkAboutBack-Up DocumentsIMIVF=17 0 05 RICK SCOTT GOVERNOR September 12, 2016 Florida Department of Transportation 605 Suwannee Street Tallahassee, FL 32399-0450 Rodolfo Llanes, Chief of Police City of Miami Police Department 400 NW 2nd Ave Miami, FL 33130 Dear Rodolfo Llanes: JIM BOXOLD SECRETARY The Florida Department of Transportation (FDOT) State Safety Office is pleased to inform you that your agency has been selected to receive subgrant funding for the 2017 Federal fiscal year, which begins October 1, 2016. The following concept paper has been accepted with the funding levels as stated below: FY2017 HSP Project Number Funding Awarded $80,000s, FY2017 HSP Project Title Mlanni J UI.Clieekpomt' and Satniation Patrol .Overtone Project Based upon funding levels awarded to the State of Florida for the Federal fiscal year by the National Highway Traffic Safety Administration (NHTSA), grant awards may not be the same as the amount requested in your concept paper and the award does not mean that everything listed in the concept paper was approved and/or funded. Attached is the new FDOT subgrant form that will need to be completed for execution of your subgrant funding. The total amount of the subgrant cannot exceed the funding awarded in the Highway Safety Plan (HSP) as listed above. Your assigned traffic safety program manager for this project is Kira Houge and you will need to coordinate with them to work on the details of your approval, complete the subgrant form, and submit for processing. There also have been significant changes to State and Federal requirements within the Part V boilerplate language for all subgrants in FY2017. ***Please review the attached memo regarding substantial changes.*** All FY 2017 subgrants MUST be submitted using the new FDOT Subgrant form attached hereto. An electronic version can also be obtained by contacting your traffic safety program manager. Subgrants submitted on old forms will be returned for resubmittal on the new form. We look forward to working with you on this project. If you have any questions, please feel free to call our office or check our website for information, http://www.dot.state.fl.us/safety/3-Grants&Grants-Home,shtm. Sincerely, Chris Craig, CPM, FCCM Traffic Safety Administrator Florida Department of Transportation CP: 57 www.dot.state.fl.us Memorandum Safety Office Subject: Substantial Changes to FY2O17 Date: September 9, 2016 subgrant requirements and limitations From: Chris Craig, Traffic Safety Administrator To: FY2017 Subrecipients There have been several changes in State and Federal laws which required significant changes to the way traffic safety subgrant funds can be used and the reporting requirements. The following highlights a majority of the changes that have been made to all subgrants awarded for FY2017. Part IV: Quarterly Progress Reports and Performance Indicators Changes: • The quarterly progress report has been replaced with performance reports that must be submitted with EACH request for reimbursement. • Milestones have been replaced with the minimum performance standards and NHTSA required activity reporting in the performance report. Part V: Acceptance and Agreement Changes: • Number 1. Reports - The verbiage in Part V has been modified to replace the requirement of quarterly progress reports with the new requirement to submit performance reports with EACH request for reimbursement. And the Final Narrative Report (FDOT Form No. 500-065- 20), has been updated to include NHTSA Required Activity Reporting. • Number 4. Approval of Consultant and Contractual Service Agreements The verbiage in Part V has been modified to clearly express that "All consultant and contractual service agreements (CSA) must be submitted to the FDOT Safety Office in draft form for review and approval'. The requirement for vendor certification and statement and signature on CSA invoices has also been removed. • Number 6. Travel - The verbiage in Part V has been modified to clearly express that the FDOT State Safety Office shall not pay for overnight lodging/hotel room rates that exceed $150.00 per night (before taxes and fees). • Number 16. Procedures for Reimbursement - All requests for reimbursement MUST include a performance report (FDOT Form No. 500-065-19) for the period of reimbursement. Number 21. Publication and Printing of Observational Surveys and Other Reports - The verbiage in Part V has been modified to clarify publishing requirements. Number 29. Public Information and Education Items - The verbiage in Part V has been modified to add NHTSA's descriptions of items and to add references to NHTSA Memo "Use of NHTSA Highway Safety Grant Funds for Certain Purchases" (dated May 18, 2016), showing that the use of NHTSA grant funds to purchase promotional items or memorabilia is prohibited and therefore unallowable under this subgrant. • Number 32. Personnel Hired Under Agreement - The verbiage in Part V has been modified to clarify that personnel funded under the subgrant shall not hold the position of Project Director nor receive any benefit under the grant. • Number 33. Overtime - The verbiage in Part V has been modified to clarify overtime hours and related requirements. • Number 39. Certification for Equipment Costing More than $1,000 per item - The requirement to provide a certification letter has been removed; however, it is clearly noted that Subgrant funds shall not be used to replace previously purchased equipment that is damaged, stolen, lost, or that wears out as a result of misuse, whether the equipment was purchased with federal, state, or local funds. • Number 40. Vehicles - The verbiage in Part V has been modified to include the requirement of the Safety Grant Vehicle Use Form (FDOT Form No. 500-065-21) and the Safety Grant Equipment Maintenance Form (FDOT Form No. 500-065-22) with each request for reimbursement. • Number 46. Impaired Driving Enforcement, Training and Reporting - The verbiage in Part V has been modified to clarify the training requirements.