HomeMy WebLinkAboutBack-Up DocumentsACCESSING COMPETED CO-OP and GOVERNMENTAL CONTRACTS
CHECK LIST
CONTRACT NO.: RFP 15-08 St. Lucie Public Schools
PROCUREMENT CONTRACTING OFFICER: Richard McLaren
DATE SUBMITTED: 05/02/2016
TITLE: GPS System and Installation of District Vehicles for Synovia Solutions•, LLC
Accessing Co-ops• and Governmental Contracts Package
All Accessing of contacts must be reviewed and approved by the Department Director with signature below.
Procurement Documents — to be included in Approval Package
N Award Summary Form for Director or City Manager (if applicable)
1 Agenda Item Summary Form (for Commission. Approval — if applicable)
Resolution (for Commission Approval — if applicable)
ii
Copy of this checklist signed by the Director
Co-op/Governmental Agency Documents — to be included in Approval Package
X Copy of Tally/Evaluation Results (score sheets, ranking or summary)
X Copy of Contract's Advertisement & Distribution information
Copy of Contract/Solicitation Being Accessed
El Copy of Award Sheet/Approval Documents
E Copy of Proposal/Bid
NOTES:
1$
*APPROVED as a contract which was entered into pursuant to a competitive process in compliance with City laws,
policies and procedures.
0 NOT APPROVED as a contract which was entered into pursuant to a competitive process in compliance with City
laws, policies and procedures.
Annie Perez, CPPO
Director, Department of Procurement
10/8/14
Perez, Annie
From:
Sent:
To:
Subject:
Respectfully;
McLarerr, Richard
Thursday, September 8, 2016 219'PM
Perez, Annie
FW: RFP 15-08
Richard O. McLaren, C,P,M..
Senior Procurement Contracting Officer
City of Miami Procurement Department
444 SW 2nd Ave, 6th Floor
Miami, Florida 33130
W : 305 416-1958 B: 305 400-5104
2: RMcLaren@miamigov.com
Website; http;//www,miamigov com/procurementZ
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CONFIDENTIAL COMMUNICATION
The -information contained in this transmission may contain privileged and confidential information. It is Intended only forth° use of the
person(s) named above, If you are not the intended recipient, you are hereby notified that any review, dissemination, distribution, or
duplication of this communication is strictly prohibited, if you are not the intended recipient, please immediately contact the sender by
reply e-mail ar;d destroy .all copies of the original message, Thank you,
Please Note:
Due to Florida's very broad :public records law, most written communications to or from City of Miami employees regarding City
business are public records, available to the public and modia upon request, Therefore, this e-mail communication may be subject to
public disclosure,
From: ALBRITTON, KIMBERLY S.[mailto:I<IMBERLY.ALBRITTON@stiucieschools.org]
Sent: Thursday, May 5, 2016 8:07 AM
To: McLaren, Richard
Cc: BARGERON, TIMOTHY G.
Subject: Re: RFP 15-08
We use Demandstar to advertise, they are also posted to our website.
Kim Albritton
Coordinator of Business Services
1
St. Lucie School District
(772) 429-3972
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From: McLaren, Richard <BMcLaren@miarnigov.COM>
Sent: Thursday, May 5, 2016 7:23 AM
To: ALBRITTON, KIMBERLYS,
Cc: BARGERON, TIMOTHY G.
Subject: RE: RFP 15-08
1
Good Morning;
Sorry to bother you again, but my management wants to see how the solicitation was distributed/communicated.
Advertisements and/or a system like BidSync?
Respectfully;
Richard D. McLaren, C.P.M.
Senior Procurement Contracting Officer
City of Miami Procurement Department
444SW 2nd Ave, 6th Floor
Miami, Florida 33130
305 416-1958 a: 305 400-5104
RMcLaren@rniamigov.com
Website: http//www.rnjarngovcomLprocurernert/
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CONFIDENTIAL 'COMMUNICATION
The information contained in this transmission may 'contain privileged and confidential information. It is intended only for the use of the
porson(s) named above. If you are not the intended recipient, you are hereby notified that any review, dissemination., distribution, or
duplication of this communication is strictly prohibited, if youare not the intended 'recipient, please immediately contaot the sender by
reply e-mail and destroy all copies of the original message. Thank you.
*Please Note:
Due to Florida's vety broad public records law, most written communications to or from City of.Miarni employees regarding City
business are public records, available to the public and media upon request. Therefore, this e-mail communication may be subject to
public disclosure,
From: ALBRITTON, KIMBERLY S, [mailto:KIMBERLY.ALBRITTONRstlucieschools,org]
Sent: Monday, May 2, 2016 9:13 AM
To: McLaren, Richard
Cct BARGERON, TIMOTHY G.
Subject: Re: RFP 15-08
Yes, feel free to use our RFP. I have attached all other pertinent information for the RFP and award.
2 -
Thank you,
Kim Albritton
Coordinator of Business Services
St. Lucie School District
(772) 429-3972
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Frorn: McLaren, Richard <RMcLaren@miamigov,com>
Sent: Monday, May 2, 2016.8:58 AM
To: ALBRITTON, KIMBERLYS.
Cc: BARGERON, TIMOTHY G.
Subject: RFP 15-08
Good Morning;
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The City of Miami is considering Synovia. Solutions to be the provider for our GPS-driven Fleet Tracking Solution, We are
also exploring the possibility of piggybacking on your RFP 15-08. 1 downloaded several documents from your website
that relate to RFP 15-08, Obviously the first question I have is, may we piggyback? If the answer is yes., then I have other
questions:
• Can yo.0 provide a copy of this RFP's advertising and distribution Information
• Is there more detailed scoring data available?
• Copy of Synovia's response to the RFP?
I downloaded the RFP, Addendum 1, Award, Intent and Meeting 1, If there are any other documents in addition to the
answers to the above questions that you could send me I would appreciate it.
Do not hesitate to contact me with any questions or issues relating to this procurement and the piggyback,
Respectfully;
Richard D. McLaren, C.P.M.
Senior Procurement Contracting Officer
City of Miami Procurement Department
444 SW 2nd Ave, 6th Floor
Miami, Florida 33130
fit: 305 416-1958 : 305 400-5104
IIVIcLaren .miamigov.com
Website: http://www.miarnig.ov.com rocurerriept/
SW,* 14a/rc4,,, a/ra'77.affejaNer0 'arynsr Veg
CONFIDENTIAL COMMUNICATION
3
The Infortation contained In this transmission may contain privileged and confidential information, It Is Intended only for the use of the
person(s) named above, If you are not the Intended recipient, you are hereby notified that any review, dissemination, distribution, or
duplication of this communication is strictly prohibited, If you are not the Intended recipient, .please immediately contact the sender by
reply e-mail and destroy all copies of the original message, Thank you,
*pjcase.Note; 1
Due to Florida's very broad public records law, moat written communications to or from City of Miami employees regarding City
business are public records, available to the public and media upon request, Therefore, this email communication may be subject to
public disclosure,
4